37 Constructive Feedback Examples to Supercharge Your Leadership

Feedback is a vital management communication tool. Feedback can help people improve, making the team better at what it does. Providing constructive feedback can be challenging for managers, though. Managers want feedback that will help the employee improve, but they also want employees to feel understood and supported. With all of this in mind, managers need constructive feedback examples they can give their team to inspire and help them grow. In this blog, we’ll help you understand constructive feedback examples that you can use in your work environment or with your family or friends.

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37 Constructive Feedback Examples to Supercharge Your Leadership
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How do you give Constructive Feedback: Examples for Managers

Providing constructive feedback is essential to any manager’s role, as it helps employees understand their strengths and areas for improvement. It also allows employees to grow and develop, ultimately contributing to the organization’s overall success. The following are some constructive feedback examples that managers can use during performance reviews or in regular one-on-one meetings with their team members. These constructive feedback examples cover various topics, including communication, performance review, time management, etc.

Constructive Feedback Examples for Communication Skills

Effective communication is a key component of success in any professional setting. The ability to clearly and effectively convey thoughts and ideas, as well as actively listen to others, is essential for building strong relationships, fostering teamwork, and achieving goals. The following are some constructive feedback examples related to communication skills:

In our team meeting yesterday, I noticed that you didn’t give clear and specific instructions when delegating tasks to the team. It would be beneficial to be more specific and provide examples of what you expect from the team to improve overall communication and productivity.
In the presentation you gave to the client last week, I noticed that you didn’t make much eye contact with the audience. This can be perceived as a lack of confidence or interest in the topic. It would be beneficial for you to practice making eye contact and engaging with the audience during future presentations to improve your communication skills.
In the email correspondence with our department head, I noticed that you used a lot of technical jargon that the department head might not be familiar with. It would benefit you to simplify the language and explain any technical terms you use to improve the overall understanding and communication.
During the team meeting, I noticed that you didn’t give feedback or acknowledge the contributions of your team members. It would be beneficial to actively listen to your team members and provide feedback on their ideas and contributions to improve team dynamics and communication.
In the conference call with our international partners, I noticed that you didn’t clearly state the main points or objectives of the call. It would be beneficial for you to provide an agenda or summary of the main points to be discussed to improve the overall communication and productivity of the call.

Constructive Feedback Examples for Areas of Improvement

Here are some examples of constructive feedback to employees that managers can give to highlight areas of improvement:

Initiative: “You’re doing well in your current role, but I believe you can excel even further by taking more initiative. Try seeking opportunities to lead new projects or proactively offering your assistance to team members.”
Team Collaboration: “While you’re doing great individually, I believe there’s room for improvement in terms of collaboration within the team. Consider actively seeking input from your teammates and offering your support to others.”
Decision Making: “I’ve noticed that you sometimes hesitate to make decisions, especially when faced with ambiguous situations. Trust your judgment and be more decisive, keeping in mind that mistakes are opportunities for growth.”
Innovation: “You have excellent problem-solving skills, and I encourage you to think more innovatively when tackling challenges. Brainstorming with the team or seeking inspiration from external sources could help spark new ideas.”
Presentation Skills: “Your content is strong, but your presentations could be more engaging. Work on using visuals, storytelling, or incorporating anecdotes to captivate the audience and leave a lasting impression.”
Handling Feedback: “When receiving feedback, try to remain open and receptive rather than becoming defensive. Constructive criticism is meant to help you grow, and embracing it positively will lead to continuous improvement.”
Dealing with Conflict: “I’ve noticed a few instances where you seemed uncomfortable addressing conflicts within the team. Developing conflict resolution skills will help maintain a harmonious work environment and build stronger relationships.”

Constructive Feedback Examples for Performance Review

Performance reviews are an important tool for evaluating an employee’s strengths and areas for improvement. They provide an opportunity for managers and employees to have an open and honest conversation about job performance and to set goals for future development. Here are some constructive feedback examples for performance review:

During the past quarter, I noticed that your presentation skills had improved greatly. You have effectively communicated your ideas and presented data clearly and concisely. However, I would like to see your work on your ability to anticipate and address potential questions or concerns from the audience. Practicing and seeking feedback on your presentations would be a great way to further improve in this area.
I’ve observed that you consistently meet your sales goals and exceed expectations. However, I’ve noticed that you could benefit from improving your ability to manage your time more effectively. Specifically, I suggest you prioritize your tasks and create a schedule to help you stay organized and on track. Additionally, taking advantage of the available resources such as time management tools could help you further improve in this area.
I’ve noticed that your team’s performance has been consistently high, largely due to your excellent leadership skills. You have been able to communicate your expectations and provide clear direction effectively. However, I’ve noticed that you could benefit from being more approachable and open to feedback from your team members. Creating an open-door policy and encouraging team members to share their ideas and concerns would be a great way to improve this area.
You have been an asset to the team with your strong analytical skills and attention to detail. However, I’ve noticed that you could improve your ability to work effectively with others. Specifically, I suggest you work on your active listening skills and actively seek input and feedback from your team members. Additionally, practicing your collaboration and teamwork skills would be a great way to improve in this area.
I’ve noticed that you have been taking on additional responsibilities and displaying a willingness to take on more. However, I’ve seen that you could benefit from improving your ability to manage stress and maintain a work-life balance. Specifically, I suggest you develop a self-care routine and set clear boundaries to ensure you have time for yourself outside of work. In addition, learning coping mechanisms such as meditation or mindfulness exercises could help you further improve in this area.

Constructive Feedback Examples for Time Management

Effective time management is a crucial skill that can make a big difference in one’s productivity and success. Constructive feedback can help individuals identify areas where they can improve their time management techniques and make changes that will benefit them in the long run. Following are some constructive feedback examples for time management:

I noticed that you tend to struggle with meeting deadlines. In the future, it may be helpful for you to create a detailed schedule or to-do list to manage your time better and ensure that all tasks are completed on time.
I noticed that you often take on more tasks than you can handle. It would benefit you to prioritize your responsibilities and focus on completing the most important tasks first rather than trying to do everything at once.
I noticed that you sometimes get sidetracked during the workday. It may be helpful for you to set specific, time-bound goals for each task and to remove any distractions from your work environment to improve your focus and productivity.
I noticed that you sometimes procrastinate on certain tasks. It may be helpful for you to break down larger projects into smaller, more manageable tasks and to set specific deadlines for each one to stay on track.
I noticed that you sometimes get overwhelmed by the work you must do. It would be beneficial for you to schedule regular breaks throughout the day to recharge and refocus and to learn to say no to additional responsibilities when you are already stretched too thin.

Constructive Feedback Examples for Punctuality

Here are five constructive feedback examples for employees related to punctuality:

I noticed that you have been consistently late to our team meetings. It’s important for everyone to arrive on time so that we can make the most of our time together. Can we work on finding a solution to help you be on time for our meetings?
I appreciate your commitment to getting your work done, but I noticed that you sometimes arrive late to the office. This can disrupt the flow of the team and impact our ability to meet our deadlines. Can we talk about ways to help you manage your time more effectively?
I understand that life can be unpredictable, but arriving late to our scheduled appointments can create confusion and frustration for our clients. Can we work together to find ways to make sure that we arrive on time for all of our appointments?
You have been consistently late for our 1:1 meetings. This makes it difficult for me to keep to my schedule and can also send the message that you don’t value the time we have set aside to meet. Can we discuss ways to help you arrive on time for our 1:1s?
I noticed that you have been arriving late to team events, such as team lunches or team building activities. These events are important for building relationships and improving team morale. Can we find ways to ensure that you arrive on time for all team events in the future?

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Constructive Feedback Examples for Collaboration

Here are five constructive feedback examples for employees related to collaboration:

I noticed that you tend to work independently on projects and don’t engage with your team members as much as I would like. It’s important for us to work together as a team and share our skills and knowledge. Can we discuss ways to help you collaborate more effectively with your team?
I appreciate your creative ideas, but I noticed that you sometimes struggle to work effectively with others. It’s important for us to be able to work together and find common solutions. Can we discuss ways to help you be more open to feedback and collaboration?
I understand that you have a strong work ethic, but I noticed that you sometimes neglect to include others in your work. It’s important for us to work together and share the workload. Can we schedule a time to discuss ways to help you be more collaborative and inclusive in your work?
I appreciate your commitment to your work, but I noticed that you sometimes resist collaboration and don’t take advantage of the expertise and knowledge of your team members. It’s important for us to work together to achieve the best outcomes. Can we discuss ways to help you be more open to collaboration and seek the input of others?
I noticed that you sometimes struggle to work effectively with team members who have different work styles or approaches. It’s important for us to be able to work together, despite our differences. Can we discuss ways to help you be more open-minded and collaborative, even when working with people who have different work styles?

Constructive Feedback Examples for Quality of work

Here are five examples of constructive feedback related to the quality of work:

I appreciate your attention to detail, but I noticed that some of the work you submitted had errors in it. It’s important for us to deliver high-quality work to our clients. Can we discuss ways to help you double-check your work before submitting it?”
I noticed that your recent projects have been delivered on time, but there have been some inconsistencies in the quality of your work. It’s important for us to maintain high standards of quality in everything we do. Can we schedule a time to review your work together and identify areas for improvement?
I understand that you have been working under a tight deadline, but the quality of your work has suffered as a result. It’s important for us to prioritize quality and make sure that our work meets the standards that we set for ourselves. Can we work together to find a solution that allows you to meet your deadlines and deliver high-quality work?
I appreciate your willingness to take on new projects, but I noticed that the quality of your work has not been up to your usual standards. It’s important for us to maintain our reputation for delivering excellent work. Can we discuss ways to help you manage your workload and ensure that the quality of your work remains high?
I understand that you have been working on complex projects, but I noticed that the final deliverables have not been meeting the expected quality standards. It’s important for us to deliver work that meets the highest standards of quality. Can we work together to identify the areas that need improvement and develop a plan to ensure that your work meets the expected quality standards in the future?

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Conclusion

With feedback being such a crucial part of team-building and employee development, managers must be able to give constructive feedback that helps their team members improve. The constructive feedback examples we discussed above are some of the most common methods that have proven successful. You can use them as a starting point when giving feedback to your team members or adapt them to suit your team’s specific needs.

Aastha Bensla

Aastha, a passionate industrial psychologist, writer, and counselor, brings her unique expertise to Risely. With specialized knowledge in industrial psychology, Aastha offers a fresh perspective on personal and professional development. Her broad experience as an industrial psychologist enables her to accurately understand and solve problems for managers and leaders with an empathetic approach.

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Constructive Feedback Examples FAQs

What is an example of constructive feedback in a performance review?

Example of constructive feedback in a performance review: “You’ve shown strong leadership skills and achieved significant project milestones. To enhance team collaboration, consider involving others in decision-making and providing clearer instructions for better task allocation.”

What are the two types of constructive feedback?

Two types of constructive feedback: Positive reinforcement, highlighting strengths and achievements, and developmental feedback, focusing on areas of improvement and actionable steps to enhance performance.

How do you give good feedback examples?

Giving good feedback examples: Be specific, focus on behavior or actions, use a constructive tone, offer actionable suggestions, and balance praise with areas for improvement. Create a supportive environment and encourage open dialogue for effective feedback exchanges.

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10+ Positive Feedback Examples for Managers at Work

Good feedback is the cornerstone of employee engagement and performance. It inspires employees to work hard and strives to improve performance in the team. Feedback is vital for managers to identify areas of strength and room for improvement, but it can also be challenging to get right. While most managers are good at identifying areas of improvement, feedback skills usually lie in the area of recognizing strengths and development opportunities. This blog explains the different types of feedback you can give to employees as a manager and how you can create a feedback loop with your team so that the feedback encourages growth rather than criticism.

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What is positive feedback?

Positive feedback is a type of feedback that is used to improve the performance of a person, team, or system. Positive feedback is a simple yet powerful tool that can improve employee morale and productivity. It refers to any kind of positive and constructive feedback designed to help someone learn and improve their skills or performance. Positive feedback can take the form of verbal praise, encouragement, and constructive criticism. In addition, it can help employees feel recognized and appreciated for their hard work, leading to good morale and upbeat performance. The purpose of positive feedback is not simply to make people feel good about themselves – it is also intended to help them improve their performance. When given in a constructive manner, positive feedback can help managers learn how to do better and achieve their goals more effectively. It can also help them develop a sense of self-confidence and satisfaction, which can lead to lasting improvements in their work ethic.
Now that we understand positive feedback, let’s see how it differs from negative feedback. Read more: How to give constructive feedback to employees?

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How does it differ from negative feedback?

Positive feedback is congratulating a person on doing well and acknowledging the value added by their efforts, while negative feedback is criticizing or reprimanding a person for doing something wrong. It’s essential to use positive feedback only when it is genuinely deserved – otherwise, it can actually have the opposite effect of what was intended. For example, suppose a manager gives negative feedback to a team member for missing deadlines. In that case, the team member may become angry and less likely to return to the manager for their grievances. Conversely, positive feedback that is given with sincerity and without any judgment can go a long way in building trust and encouraging people to take actions that are in their best interest. On the other hand, a constant flow of negative feedback can demotivate employees too. The key lies in the balance.

Why should you give positive feedback to employees?

Giving positive feedback is an integral part of managing a team, as it can help to build trust and improve relationships between the team members and their manager. In addition, when feedback is given correctly and constructively, it can help to improve team morale and performance. Sharing positive feedback allows managers to build functional relationships with team members. As a result, they can exchange more honest feedback regularly. The significant benefits can be seen clearly across improved motivation and team satisfaction. In order to give positive feedback effectively, managers must first understand the goals and objectives of their team members. Next, they should identify specific behaviors or actions consistent with those goals and objectives. Finally, they should provide feedback that is specific, objective, and relevant to the situation at hand. Managers should give feedback promptly and consistently, and they should communicate it in a way that is both clear and concise. By providing feedback in this way, managers can help their team members improve their skills and abilities and create a more productive workplace environment.

What are the benefits of a positive feedback loop?

Employees need to hear good feedback about their performance to improve and be motivated to perform better. When you give positive feedback, you tell an employee how their performance has exceeded expectations. Giving positive feedback can have several benefits, including improved morale and productivity in the workplace. A positive feedback loop is a cycle in which the feedback recipient learns, improves, and reinforces the behavior that was praised. This cycle can lead to more satisfied employees motivated to continue performing well. By praising employee performance, you can help foster a positive work environment and create a culture of continuous improvement in your business.

Positive Feedback Examples For Managers

“Great job on the presentation, you put a lot of effort into it, and it showed in the end result. Your attention to detail and ability to clearly communicate the information was impressive.”
“I appreciate the initiative you took on the project, it was evident that you were actively working to find new solutions to the challenges we faced.”
“The team really benefited from your leadership during the project, your clear direction and support helped us all to stay focused and on track.”
“I was impressed by your ability to work well under pressure and still deliver high-quality results.”
“You have a great talent for building relationships with clients and it was clear that they were comfortable and happy working with you.”
“You have a great ability to think outside the box, your creative solutions to the problem were not only effective but also innovative.”
“You have a great attitude towards your work and it is evident in the effort you put into everything you do, it is great to have someone like you on the team.”
“I appreciate the extra time and effort you put into the project, it was clear that you were committed to making sure it was a success.”
“You have a great ability to manage your time effectively, it’s evident that you’re able to balance multiple tasks and meet deadlines.”
“I was impressed by your ability to stay calm and composed during the difficult situation, it was clear that you were able to think clearly and make the best decisions for the team.”
“Great job on the presentation, you clearly put a lot of effort into it and it showed in the end result. Your attention to detail and ability to clearly communicate the information was impressive.”
“I appreciate the initiative you took on the project, it was evident that you were actively working to find new solutions to the challenges we faced.”
“The team really benefited from your leadership during the project, your clear direction and support helped us all to stay focused and on track.”
“I was impressed by your ability to work well under pressure and still deliver high-quality results.”
“You have a great talent for building relationships with clients and it was clear that they were comfortable and happy working with you.”
Find more positive feedback examples here.

Tips for Giving Positive Feedback as a Manager

Here are some tips you as a manager should remember while preparing for a feedback session.

Be specific and genuine: Positive feedback should be specific and sincere. Identify the exact actions, behaviors, or accomplishments that you’re praising. General compliments lack impact, so provide details to make your feedback authentic.
Timely recognition: Don’t delay positive feedback. Recognize and acknowledge good work as soon as possible after the achievement. This reinforces the behavior and shows you’re attentive to your team’s efforts.
Public acknowledgment: Publicly praising an employee in team meetings or via company communication can be highly motivating. It boosts the individual’s confidence and encourages others to strive for excellence.
Active Listening: When delivering positive feedback, actively listen to the recipient’s response. Encourage them to share their thoughts, concerns, or suggestions. This fosters a culture of open communication and mutual respect.
Use “I” Statements: Frame your feedback with “I” statements to express your observations and feelings. For example, say, “I noticed your exceptional effort on the project, and I’m impressed,” rather than using “you” statements, which can sound judgmental.
Tailor feedback to individual preferences: Employees may prefer feedback in various forms. Some might appreciate public recognition, while others might prefer private acknowledgment. Get to know your team members’ preferences and adapt your approach accordingly.
Celebrate milestones: Positive feedback is an excellent way to celebrate achievements and milestones. Whether it’s a work anniversary, project completion, or personal development, acknowledging these moments is essential for team morale.
Be consistent: Consistency in feedback is crucial. Ensure that you provide positive recognition regularly rather than offering it only occasionally. This reinforces positive behaviors and fosters a culture of appreciation.

By following these tips, you can provide positive feedback that motivates and inspires your team, reinforcing positive behaviors and contributing to a positive workplace culture.

Conclusion

When managers give feedback to their team members, they help the employees succeed and meet their personal and team goals. Hence, positive feedback is an integral part of performance management. The feedback shared by managers helps team members understand how they can improve performance and also provides a way to recognize job performance. It also promotes a culture of feedback and innovation in the team.

Deeksha Sharma

Deeksha, with a solid educational background in human resources, bridges the gap between your goals and you with valuable insights and strategies within leadership development. Her unique perspectives, powered by voracious reading, lead to thoughtful pieces that tie conventional know-how and innovative approaches together to enable success for management professionals.

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Positive Feedback Examples FAQs

What is positive constructive feedback?

Positive, constructive feedback involves guiding improvement while emphasizing the employee’s strengths. Offer specific suggestions for growth, remain encouraging, and highlight areas where the individual excels. For instance, “Your presentations are strong; adding more visuals could make them even more impactful. Keep up the great work in engaging the audience with your confident delivery.”

How do you give appreciative feedback?

Appreciative feedback involves expressing genuine appreciation and recognition for a colleague’s contributions and accomplishments. Focus on specific achievements or qualities, be sincere, and use positive language. For example, “I want to commend you on your outstanding presentation skills during the client meeting. Your confidence and clear communication were impressive and contributed significantly to the successful outcome.”

What are examples of positive comments for coworkers?

Examples of Positive Comments for Coworkers:
a. “Your attention to detail on this project is exceptional.”
b. “Thank you for always being willing to help and support the team.”
c. “I admire your creative problem-solving skills.”
d. “Your positive attitude is contagious and makes the workplace more enjoyable.”
e. “You are an excellent communicator, and your clarity in instructions is greatly appreciated.”

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10+ Negative Constructive Feedback Examples to Use at Work

Picture this: you watch a teammate struggling with a project, and you know exactly how to help. But the thought of giving critical feedback makes you cringe. You worry about hurting their feelings or stifling their creativity. Here’s the truth: constructive feedback, even the “negative” kind, is a gift, not a punishment. It’s the secret sauce that fuels growth and propels teams towards success. The problem? Many managers shy away from it, fearing negativity or confrontation. But let’s ditch the outdated “feedback sandwich” approach. In this blog, we’ll show you how to deliver constructive criticism with confidence, clarity, and, most importantly, with the goal of helping your team members reach their full potential. We’ll even explore ten powerful examples you can adapt to different situations. So, ditch the fear and embrace the power of constructive feedback – it’s the key to unlocking a culture of continuous learning and growth for you and your team!

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What is Negative Constructive Feedback?

Negative constructive feedback is feedback that is constructive in the sense that it helps to improve the quality of work or performance of an individual but also contains critical comments about the performer’s performance. It highlights what the team member missed and what they need to do better next time. While the function is vital, negative constructive feedback can severely hurt the team manager if the manager is not considerate of their perspective while providing it. Negative constructive feedback should be specific and objective. It should not be inflammatory or personal but should focus on specific behaviors or results and any negative impact this may have on the team or organization. It should also be given similarly to positive, constructive feedback, with the added benefit of reinforcing positive behavior and improving overall morale. Both types of feedback are essential for effectively managing employee morale, performance, and development. Let’s understand with an example of negative constructive feedback:

Negative Constructive Feedback:
- Example: “Your presentation was good, but I think you could make it even better by adding more visuals and simplifying the language. This would help the audience understand the content more easily.”
In this case, the feedback acknowledges the positive aspects of the presentation and offers specific suggestions for improvement. It is aimed at helping the individual enhance their performance.
Criticism:
- Example: “Your presentation was terrible. It was boring, and I couldn’t follow what you were saying at all.”
This statement is purely critical and lacks constructive elements. It highlights the negative aspects without offering any guidance or suggestions for improvement. It can be demoralizing and unhelpful.

Feedback is just one of the many important modes of communication for a team. Read more about the varying impact it can bring here: Organization’s communication patterns feed into its culture

Why should you give Negative Constructive Feedback?

Helps team members understand mistakes: It helps individuals understand and acknowledge their mistakes, which can lead to greater self-awareness and increased confidence. From the next time onwards, the team members will know which parts are making their case weak, and they will switch to more efficient habits, leading to personal growth.
Earmarks areas for growth: Negative constructive feedback can be used to highlight the areas for concentrating development efforts. It assists in developing problem-solving skills as employees learn how to identify and solve problems independently.
Builds relationship: It encourages honest and open communication between employees and managers, which is critical for effective team management. In turn, the employees would be encouraged to present negative feedback to their manager without hesitating.
Turns managers into mentors: Managers who proactively offer negative constructive feedback build positive relationships with their team members. As a result, the team members would be more likely to confide in their manager and seek their advice for future challenges or development needs. In addition to feedback, managers can further guide and train the team members, creating a helpful coaching relationship.

How to Give Negative Constructive Feedback? With Examples of Negative Constructive Feedback for Managers

Explain the mistake and highlight the solution

“While your presentation had some strong points, I noticed that you needed to fully address the primary objective outlined in the prompt. Additionally, your use of data could have been more organized and made it easier for the audience to understand the main takeaways. Next time, spend more time clearly outlining your main points and organizing your data in a more easily understandable format. “You have a lot of potentials, but I noticed you do not consistently meet your deadlines. To improve, I suggest you work on time management and set clear goals for yourself.” Wondering how to do it yourself? Check out examples of time management goals for managers here.

Offer useful comments

“The report you submitted had some good information but needed a clear structure and organization. I suggest you work on outlining your thoughts and presenting them in a logical order.” “Your work on the project was solid, but I noticed that you needed to take the initiative on some tasks. To improve, I suggest you take on more leadership roles and actively seek opportunities to contribute.”

Add some appreciation too!

“I appreciate your effort into the project, but the final product didn’t meet our discussed standards. To improve, pay more attention to the details and double-check your work before submitting it. “Your customer service skills are strong, but I noticed that you tend to interrupt customers while they speak. To improve, I suggest you practice active listening and wait for customers to finish before responding.”

Guide their learning

“Your writing skills are quite good, but your grammar needs improvement. I suggest you spend more time reviewing grammar rules and proofreading your work.” “I can see that you are trying hard, but your performance is not meeting the expectations. To improve, I suggest you seek more training and resources to help you reach your goals.”

Provide comments with examples

“You have a lot of good ideas, but I noticed that you tend to speak too quickly during meetings and not give others a chance to contribute. To improve, practice speaking more slowly and make sure everyone has an opportunity to talk. “You have a good understanding of the subject, but I noticed you struggle to communicate your ideas. To improve, practice explaining your concepts in simple terms and using examples to illustrate your points.

Some more examples of negative constructive feedback are…

“I noticed that you were late for our meeting yesterday. Punctuality is important, and I need to be able to rely on you to be on time. Can we discuss what steps you can take to ensure that you arrive on time in the future?” “Your presentation was informative, but I think you could have engaged the audience more. Next time, try to use more examples or anecdotes to help illustrate your points and make the presentation more interesting.” “Your work on this project was good, but I noticed a few errors in the final report. Please take the time to review your work before submitting it to make sure it’s error-free.” “I appreciate your enthusiasm, but I need you to be more mindful of your tone when speaking to your colleagues. Let’s work together to find a way to communicate your ideas effectively without coming across as dismissive or confrontational.” “I noticed that you didn’t follow the project timeline we discussed. It’s important to stay on track to meet our goals and deadlines. Let’s review the timeline together and come up with a plan to get back on track.”

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Tips to Give Negative Constructive Feedback Effectively

Be constructive and honest – feedback should be given constructively to help the person improve.
Start with positive feedback – complimenting the person on their efforts, then give specific feedback about what needs improvement. Mix both to create a feedback sandwich.
Keep criticism focused on what was done rather than personal characteristics or beliefs – it is important not to attack the person’s character or personality.
It is essential to be patient while waiting for employees to improve their performance, as this process may take some time.
Make sure the person understands why you are giving feedback and the expected outcome. When providing feedback, ensure the message is clear and concise, so the person knows what is expected of them and why it is necessary.
Give specific, concrete examples of how the person can improve. Use positive reinforcement for feedback by saying “great job” or “thank you” when giving feedback. This shows the person that you are positive and appreciative of their efforts.

How to test your Constructive Feedback Skills?

Constructive feedback is essential for managers who want to see their teams win. Not only does it allow everyone to improve, but it also helps the manager guide their team into a growth mindset. To ensure you are prepared to do the right job for your team, take the free Constructive Feedback self-assessment from Risely! Risely’s free Constructive Feedback self-assessment for managers identifies the strong and weak parts of your skills to equip you for growth. After taking the assessment, you can see areas that limit your potential and improve your constructive feedback skills with real-time support from Risely at a leisurely pace.

Conclusion

Negative constructive feedback is an invaluable way of communicating with your team members and helping them improve their work. It allows you to express your concerns and feedback in a constructive way that the team member can understand easily. A negative constructive feedback example is an excellent way of demonstrating how feedback might sound and what it might look like. Remember that negative feedback doesn’t have to be negative. They can be the most significant positive for your team when used well. Revisit Risely for more helpful tips on leadership.

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What Is A Feedback Sandwich? Pros And Cons Of Feedback Sandwich

Feedback is the cornerstone of any organization. It is used to improve performance and foster growth. Everyone—from employees to customers—benefits from feedback. But as with all things, feedback can be constructive, or it can be destructive. The feedback sandwich approach is a method that managers can use to provide constructive feedback to employees. This feedback technique includes giving positive feedback first, followed by negative feedback, for a more effective message. This guide will discuss what a feedback sandwich is and how you can use it in your work life to boost performance and employee satisfaction. We’ll also touch upon the pros and cons of this approach.

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What Is A Feedback Sandwich? Pros And Cons Of Feedback Sandwich
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What is a feedback sandwich?

A feedback sandwich is a technique that uses two forms of feedback – positive and negative – to create a constructive environment. The idea is to provide feedback in such a way as to balance the positive and negative comments so that each person feels heard and respected. This technique can be beneficial when the feedback receiver is experiencing negative emotions, such as frustration or anger. By providing both positive and negative feedback, the feedback sandwich helps reduce stress and tension in the workplace. In addition to reducing negative emotions, this technique is also effective for increasing positive emotions like gratitude and enthusiasm; rather than providing only positive or negative feedback, it’s best to use both types of feedback frequently so that the recipient can find avenues of growth regardless of the feedback type.

How can Managers use the Feedback Sandwich Method?

The feedback sandwich is a method of providing feedback that incorporates both positive and negative feedback. The idea is to create a balanced and constructive feedback session to help managers improve communication skills and build trust with their employees. This feedback approach can be used in different situations, such as team-building exercises or coaching sessions. Managers can use the feedback sandwich to help employees identify and address problems early on, ensuring they can improve their performance and continually develop their skills and abilities. Overall, the feedback sandwich is an effective way for managers to provide constructive feedback to their employees, helping them reach their full potential and become more effective and satisfied employees.

The feedback sandwich model

The process typically works in three steps, starting with an appraisal of the positive aspects of the team member’s performance. In this flow, the manager then adds bits of criticism in the middle. Here, the manager can creatively highlight some mistakes and areas of improvement that need more focus. Afterward, the manager ends with some appreciative remarks to keep the employee morale high and direct them toward growth.

Praise
Criticism
Praise

Feedback Sandwich Examples

A typical feedback sandwich of a manager judging a presentation given by their team member can look as follows:

“I wanted to give you some feedback on your presentation. First, I want to compliment you on the research you did. The data you presented was comprehensive and added much value to the presentation. However, your delivery was a bit monotone and didn’t engage the audience as much as it could have. I suggest you practice speaking more enthusiastically and varying your tone to keep the audience interested. But overall, it was a good effort, and I can see you put a lot of work into it.”

Let’s take another example:

I noticed that you’ve been consistently meeting your deadlines and producing high-quality work. One thing I would suggest for improvement is to speak up more in team meetings. Your insights and ideas are valuable and would add value to the team’s discussion. Keep up the good work!

This is another good example of a feedback sandwich, as it starts with a specific positive observation, offers a specific suggestion for improvement, and ends with a compliment and encouragement. However, the below example might masquerade as an example of a feedback sandwich, but it is an example of a bad feedback sandwich because it does not provide any positive feedback or encouragement. It only focuses on criticisms and offers no constructive advice or suggestions for improvement.

I liked the presentation, but it could have been better. You should have used more visual aids, and the structure was not clear.

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Pros of a Feedback Sandwich

Giving constructive feedback is essential for growth and development. In addition, it can help individuals learn from mistakes and experiences.
A feedback sandwich helps build relationships and improves communication by showing that manager understands both good and bad aspects of an employee’s efforts.
It helps individuals to understand their strengths and weaknesses.
It helps develop positive habits, skills, and attitudes by adding encouragement to criticism. In addition, it can help individuals to become more accountable and responsible for their actions.
Providing feedback is an act of caring and positive affirmation from the manager. A feedback sandwich helps deliver it smoothly.

A feedback sandwich can be an excellent way to ensure that the feelings of a team member are not hurt while receiving feedback. It demonstrates that the manager is not solely critical but acknowledges all of their efforts and gives a holistic review. Feedback sandwiches are also great because they help managers overcome hesitation in giving negative constructive feedback. Some managers find themselves being very uncomfortable explicitly criticizing their team member who they know has made significant efforts. By adopting the feedback sandwich, managers can solve this issue quickly – as the feedback carries both tones and is enveloped in encouragement. Are you hesitating before giving critical feedback to your team too? Check out 10 examples for constructive negative feedback for managers.

Cons of a Feedback Sandwich

Feedback may not always change team members’ behavior or attitudes. Instead, it can mislead them if there is a lack of clarity.
Constructive feedback can also be hurtful and damaging. It should be given promptly to ensure that it’s effective. Too much or too little feedback can have negative consequences.
It can be difficult to provide feedback effectively, and it sometimes feels like a challenge to provide constructive criticism that is both helpful and constructive. In turn, it can become a cause of strife.
It is also possible for the recipient to become less productive or creative due to receiving feedback since they may need to be more focused, anxious, or overwhelmed by the negative feedback.

The feedback sandwich can sometimes be the cause of confusion too. As negative remarks are centered in the middle of a more extended conversation, the recipient might need to gauge the gist of the message. If they need help understanding the meaning of remarks, growth is impossible. The effectiveness depends highly on team members’ ability to comprehend and act on those comments. If it is carried out effectively, the team member might walk out of the meeting more clearly than ever!

Are your constructive feedback skills effective?

Can you give feedback that is both helpful and constructive? For example, can you provide feedback on time? For managers, you can free test your productive feedback skills with Risely’s Constructive Feedback self-assessment! Risely’s free constructive feedback self-assessment for managers helps uncover barriers that limit the growth of managers and leaders. It presents valuable insights to identify weak areas and work on them to master the art of delivering quality constructive feedback for your team. Managers who provide effective feedback to their team members are sure to take them toward success.

Conclusion

Constructive feedback is essential for employee growth and development. But feedback from multiple people, with examples, is even better. The feedback sandwich method lets you give feedback in a way that the person receiving it can understand, use, and act upon it. The method helps the person receiving feedback feel valued and respected while assisting the sender in expressing their thoughts in an easy-to-understand way. Now that you’ve got a better idea of constructive feedback, we hope it helps you communicate more effectively with your team members! Keep revisiting Risely for more effective leadership skills

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Why should you look for external feedback for your teams?

Employees are the backbone of any organization and must be kept happy and motivated. But keeping employees content can be daunting, especially if your team isn’t regularly given feedback that is relevant to their work. That’s where external feedback comes in—a powerful tool that can help keep your employees on track and improve their performance. But how do you ensure you get the most out of your efforts? You typically look for feedback from the employees themselves, right? However, there’s much more that you can do! Such as looking for external feedback. Read on to find out.

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Why should you look for external feedback for your teams?
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What is external feedback?

The importance of feedback for managers and leaders is well recognized. Providing feedback brings multiple benefits for both teams and managers. While internal feedback loops offer plenty of insights that managers can use to overcome typical team challenges, they might need to pay more attention to some issues. External feedback helps identify the gaps that internal feedback might miss for several reasons. External feedback simply refers to feedback that comes from outside your team. It can include feedback from peers who are not a part of your team, your coaches and mentors, or people you interact with in the course of work who do not belong to your organization. It typically focuses on your performance and problem-solving abilities. External feedback from a coach can help you draw an objective picture of your performance and reinforce improvements as and when needed. External feedback covers the same areas as internal feedback. However, it can provide some additional benefits too. In the next section, we will understand the importance of seeking external feedback for managers and leaders.

The importance of external feedback

The importance of feedback cannot be overstated. Even though many teams know the importance of feedback, they might fail to use it effectively. The inability of a manager to provide or receive feedback severely hurts their teams’ prospects. External input helps teams identify gaps in knowledge and skills, which you can address through training or mentorship programs. It allows you to maintain objectivity while providing valuable information. Building a culture of feedback is also essential for team success, so start today and gain these benefits from external feedback:

Get a different perspective on viewing the same problem. An altogether different perspective might help you chart better solutions that are simpler and easier to implement.
Take the opinions of experts who have provided solutions too. External feedback from coaches and mentors who are extensively engaged with you or your team will help you find better solutions. They will also help you develop solutions and provide inputs for the same.
You can keep learning continuously with the help of external feedback. An attitude of continuous learning is essential for managers and leaders who want to achieve more constantly.
External feedback is vital because of its key feature: freedom from biases. The external observer will generally be free from biases that affect performance reviews given by managers, such as the idiosyncratic rater bias. It will help you get objective feedback about every aspect of your team.
At times, team members can hide in plain sight. They might do the bare minimum and end up isolated otherwise. Managers can fail to identify such cases once they become routine. But an external reviewer can see those with much more clarity and point out team members who may be disengaging from work, helping you reduce attrition.

How to get the most out of external feedback for your team?

Getting external feedback for your team is essential for their development. By looking for ways to get external feedback, you will improve the quality of your work and create a more positive environment. There are various ways to get external feedback — through surveys, interviews, focus groups, and more. The best way to choose the suitable method is to identify the need and purpose of the feedback. Additionally, ensure you are comfortable with the people you will be working with and trust their judgement. Once you have identified the right methods and individuals, begin the process of gathering feedback. It may take some time, but the benefits will be worth it in the end. Making the most of feedback is just as important as getting it. Here are a few things that you should keep in mind to generate feedback that helps you improve substantially:

Ask the right questions

Feedback begins with questions. While it is the answers that reveal mysteries, the questions prompt them. Therefore, giving ample attention to the questions you will be asking in the external feedback is important. If you are going to have an external feedback survey, you will have to ensure that the questions are comprehensible and engaging for all observers. Otherwise, their attention may wander, reducing the quality of the review. On the other hand, if you seek a review from a leadership coach or mentor, you can ask more detailed questions. They can provide detailed performance reviews and curated suggestions for individuals too. All in all, remember that the questions you ask can generate satisfactory answers to the questions in your mind. In doing so, emphasize honest answers.

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Choose the right person to seek feedback from

The most critical aspect of gathering feedback is the person who provides it. It’s crucial to choose someone who you trust and respect. However, this doesn’t mean you should automatically pick a close friend or family member. Instead, go for individuals with different points of view, as this will give an accurate picture of any issues at hand. You need to be comfortable accepting your flaws and weaknesses in front of them if you are seeking close guidance. Additionally, ensure that the individual has enough experience to offer sound judgment on your work performance. Lastly, ensure they are available when needed; external feedback can be time-consuming and require concentration. Hence, you must choose your coach and build a great rapport with them. If you are looking for external feedback for your entire team, you can also engage the clients you work with. Your clients can offer their opinion on your team’s work and cohesiveness once they have worked with you long enough. They might provide ideas to enhance the efficiency and resilience of your processes.

Go with a plan

When gathering feedback, it’s essential to have a plan in mind. Too often, we jump into the process without clear objectives. It can lead to chaotic and ineffective feedback sessions. Prioritize your goals for the session by outlining what you want to learn or accomplish from the feedback. Once these objectives are set, ensure everyone knows about them and understands why they are important. Write down any questions that might arise during the session to effectively dialogue with your coach or mentor.

Create a loop to track progress.

One of the best methods for tracking progress is to create a feedback loop. In a nutshell, this system helps you track your progress and learn from your mistakes objectively and transparently. To create a feedback loop, start by setting up regular feedback sessions. It will need you to collaborate extensively with your leadership coach or mentor over a period so that they can help you identify improvements and pick out areas that have constantly been stagnating. After regular feedback sessions, keep track of the outcomes and learning in a journal or notebook. It will help you track your progress, identify potential problems early on, and devise solutions accordingly. Using this system, you can increase efficiency and improve team cohesion through reliable feedback tailored to each individual’s needs. Managers can furthermore take one-on-one sessions with their teammates to guide them better. In total, it will help foster a conducive atmosphere for continuous learning.

Finally, act on it!

The importance of taking feedback is well-recognized. But feedback, whether external or internal, will remain ineffective if it is not put into action. Make sure you take the input and lessons from your feedback sessions seriously and put them into practice as soon as possible. Doing so will help improve your skills exponentially in no time. When you act on ideas generated through external feedback, you will need to engage with your team to get them on the same page. Introducing changes becomes more accessible when the whole team understands their rationale and acts with a collaborative spirit. Hence, once you have collected external feedback, it is time to brainstorm with your team and draw up strategies to improve.

Conclusion

External feedback is a necessary process that can help you improve the quality of work performed by your team. You can identify and address issues by getting feedback from outside sources before they become significant problems. However, getting external feedback can be challenging; it takes time, effort, and coordination. Consider all critical areas when achieving the most out of external feedback sessions. Revisit for more helpful lessons on making management and leadership effectiveness.

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Ineffective feedback: Are You Unable To Give Constructive Feedback?

It’s undeniable that good communication is the key to a healthy team. Feedback is essential to improving the team’s performance. Its vital role cannot be understated. However, things can go south if a manager shares ineffective feedback. Sometimes, the manager may not understand the crucial role feedback plays and neglect it. But what happens when the manager gives ineffective feedback? The team can quickly start to feel frustrated, lost, and demoralized. This blog aims to explain the importance of constructive feedback, what happens when managers give ineffective feedback, and how to provide it effectively. Doing so will ensure that your team feels confident and supported, leading to a stronger and more productive work environment.

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Ineffective feedback: Are You Unable To Give Constructive Feedback?
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What is Constructive Feedback?

As we understand, feedback simply refers to the supervisor’s comments on the job done by the employees. It can include their views, an appraisal, or other information regarding the task. Constructive feedback takes it one step ahead. Constructive feedback is crafted to aid improvement in the team. It should be specific, action-oriented, and timely. It will help the individual receiving feedback to understand what they need to work on more closely and how they can improve their skills. Along with comments, the managers also highlight areas that need extra effort and suggest solutions for better performance. The final goal is to help and guide the individual towards a better performance. Constructive feedback is not harmful simply because it aims at improvement. On the contrary – constructive criticism allows people to learn from their mistakes while still maintaining some sense of pride in their accomplishments. An external perspective gives them a bird’s eye view of their actions. When people see their actions together, they can look for loopholes and possible opportunities for improvement.

What is ineffective feedback? With examples

Ineffective feedback from managers can have a negative impact on employee morale and performance. Some common examples of ineffective feedback from managers include being too critical without offering specific solutions or constructive feedback, failing to provide feedback altogether, giving feedback too late, or ignoring individual strengths and focusing solely on weaknesses. Additionally, managers who provide feedback that is inconsistent or contradictory can cause confusion and frustration for employees. When feedback is not given with a genuine desire to help employees improve, it can be perceived as manipulative or insincere, further eroding trust and morale. Ultimately, ineffective feedback from managers can undermine the relationship between managers and employees, and lead to a decline in performance and productivity. Ineffective feedback looks like:

Overwhelming feedback: Giving too much feedback at once can be overwhelming and difficult to process. It is better to provide specific feedback on a few key areas at a time, rather than overwhelming the recipient with too much information.
Feedback that lacks context: Feedback that is not contextualized can be confusing and unhelpful. It is important to provide specific examples and context to help the recipient understand the feedback and apply it in the future.
Insincere feedback: Feedback that is insincere or not genuine can be demotivating and unproductive. It is important to provide honest feedback that is intended to help the recipient improve, rather than just going through the motions of providing feedback.

Are you giving ineffective feedback?

While managers try to provide constructive feedback, which helps their teams grow, ineffective feedback can slowly creep into the process. If you lack points and wonder where to help the team members before stepping into a feedback meeting, it might signal you need to get started on a review yourself. The best way to review your feedback skills is direct – ask the people who receive feedback from you directly. But, it comes with its problems; hesitation, bias, or even faulty judgment. A free assessment on Constructive Feedback skills can save your day. Get started now to get detailed insights. P.S. Risely helps managers solve team challenges like a buddy! Along with constructive feedback skills, Risely provides customized solutions to managers in over 30+ areas that team managers get stuck with. You can start your learning journey today with a free 14-day trial to your true potential.

Why Is It Important For Managers To Give Constructive Feedback?

Giving constructive feedback is one of the most important tasks that a manager can undertake. It’s important for two primary reasons: it ensures that employees perform to the best of their ability and helps maintain positive relationships with employees. If done correctly, constructive feedback can positively impact team performance and overall morale. It’s an essential part of the manager’s job, and they must be able to give feedback in the right way for the best outcome. Giving constructive feedback can be difficult, but it is an important part of team building. Feedback must be given to the receiver will understand and appreciate it. Too often, feedback is given in a way that the recipient feels attacked or misunderstood. Additionally, feedback that is not actionable or timely can be ineffective and even harmful. When providing feedback, it is important to be specific, actionable, and timely. Doing so will help the receiver understand the task and take the necessary steps to improve. Ultimately, providing constructive feedback is essential for healthy team culture.

What Happens When A Manager Gives Ineffective Feedback?

As we have noted, constructive feedback is immensely helpful in guiding people in their journeys. Instead of figuring out everything independently, they can directly begin working as someone has identified areas that need attention. The lack of constructive feedback slowly but surely impacts the team in many ways. The team suffers due to:

Improvement Becomes Difficult

Feedback, when done smartly, helps employees lay out an improvement plan. It is crucial in the development of a growth journey for individuals. Ineffective feedback makes it difficult to know where you stand. Consequently, employees will not be able to understand whether they need improvement or not. The burden on self-assessment becomes too high. Additionally, the advantage of an outsider’s experienced view is lost. Effectively, the employee is left to their means to see where they can go. Moreover, the question of how to improve goes unresolved. A manager or a leader who provides feedback can also suggest solutions that they might be aware of, owing to experience and expertise. Without this, the employee has to look for avenues themselves. Due to a lack of knowledge, they will have a hard time evaluating the alternatives present in front of them. All in all, employees’ learning journey faces a major roadblock when feedback is replaced with silence. Individuals may feel lost or unsure about what steps they need to take for the team to function at its best.

Employee Morale And Engagement Falls

Feedback is a great way for managers and leaders to establish regular communication with their teams. Managers can build great relationships with their employees through performance reviews and one-on-one meetings. These connections make them feel valued and serve as motivational tools. In the absence of constructive feedback, employees start to feel lost. They do not understand their role in the organization and their expectations. This leads to a sense of unease or confusion among team members. Lack of engagement can also be seen as a morale issue since it significantly impacts productivity. In fact, research has shown employees who are engaged with their teams regularly receive feedback, as opposed to those who are not. As a result, organizations should ensure that all employees receive regular feedback to grow and learn. Feedback boosts employee morale and leads to better performance as it promotes personal growth.

Employee Dissatisfaction Rises

Employees start to feel discontent when feedback is missing. This stems from the fact that they do not understand what their counterparts are doing or how they can improve. As a result, many employees turn to other avenues to figure out what they need to do for the team to function at its best. Often, this leads them down a path of dissatisfaction as they look for someone else who can provide them with constructive feedback. Sometimes, these individuals leave their jobs due to a lack engagement and satisfaction. This can also happen as they cannot envisage any professional development for themselves in the situation. Furthermore, when an employee does leave their job, it can cause a ripple effect in the team since other members start to feel disgruntled. This ultimately leads to turnover rates being much higher than expected.

Growth Stagnates

When ineffective feedback is given, employees do not grow as they should. This results in them stagnating at their current level and becoming less capable of meeting the demands posed by their work. Furthermore, when people are provided with constructive feedback but don’t feel like it is helping them achieve their goals, they may become complacent. This means they stop trying hard because they think things will automatically improve on their own accord. As a result, team productivity levels can take a significant hit, and progress may even come to a standstill. The team begins working at a lower level as members fail to grow due to a lack of feedback and constructive criticism. This can lead to a less productive environment and, ultimately, decreased profits. Effectively, growth stagnates at one point as people begin to become complacent in the absence of expressed oversight. Withholding feedback or giving it destructively hurts the recipient and the team as a whole. It’s important to be clear and concise with feedback so that the recipient can understand and implement it effectively. This way, everyone can work towards the common goal – creating a successful team!

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Common Reasons Managers Do Not Give Constructive Feedback

When it comes to giving constructive feedback, many people often struggle for a few reasons.

Managers do not know how to give feedback: First of all, it’s hard to know when or how to give feedback, and when you finally do, employees may not appreciate it. Crafting constructive feedback requires time, effort, and sincerity on behalf of the person giving the feedback. A new manager, in particular, may not know how to give feedback.
Feedback takes time: Moreover, giving individual feedback is a huge task, especially in bigger teams. The managers may find it difficult to give attention to each employee when they are spread too thin.
Manager might feel uncomfortable: Further, people often feel shy or uncomfortable when giving feedback, especially if they don’t know the person they’re giving feedback to. They may also be afraid of making their team member feel uncomfortable or criticized. The fear of demotivating employees can make managers hold back too.
Personal relations may get involved: Apart from these common struggles, other factors sometimes influence how people give feedback. For example, a person’s status in the company or relationship with the team member might impact how they give feedback. If a manager fears that a relationship will be jeopardized, they might hesitate before giving feedback to employees.
Fear of negative reaction: Managers might hold back from giving feedback due to the expected reaction too. For feedback to work, the employee needs to see it as support rather than criticism. The manager will be discouraged if the employee reacts defensively to receiving feedback.

How To Avoid Giving Ineffective Feedback?

If you’re struggling to give constructive feedback, it’s likely because you’re uncomfortable with it. But don’t worry, there are a few ways to get over your fear and give feedback that is both effective and helpful.

Test your constructive feedback skills with a free assessment from Risely. Get your team’s view too in just a few minuets!
One way is to offer help where possible – coaching is one way to provide constructive feedback effectively. It also helps to be aware of your tone of voice – it should be respectful and encouraging. Next, make a plan for giving feedback.
Know what you want to say and when. And importantly, be clear and concise in your feedback.
Feedback should be given as soon as possible after the situation has been corrected, so the recipient can understand and learn from the experience.
Read here to know how managers can become pro at constructive feedback.
Check out 10 examples of positive feedback that employers can give.

Conclusion

The lack of constructive feedback can hurt team morale and productivity. Managers must be aware of the importance of feedback and ensure that it is given in a constructive and meaningful way. By following these tips, you can help your team to grow and develop in the right way. So what are you waiting for? Start giving constructive feedback today!

Deeksha Sharma

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FAQs

What are some examples of ineffective feedback?

Some examples of ineffective feedback:
– Vague feedback: Feedback that is too general or vague can be confusing and unhelpful. For example, saying “good job” without specifying what was done well does not give the recipient any useful information.
– Personal attacks: Feedback that attacks the recipient personally instead of focusing on specific behaviors or actions is unproductive and can be hurtful. For example, saying “you’re lazy” instead of “you need to work on meeting your deadlines” is not helpful.
– Bias-based feedback: Feedback that is influenced by bias, such as stereotypes or prejudice, is not effective. For example, saying “women are not good at math” is a biased statement that does not provide helpful feedback.

What is ineffective feedback in the workplace?

Ineffective feedback in the workplace refers to feedback which does not help team members improve. It is provided for the sake of fulfilling requirements rather than guiding the improvement of team members. Ineffective feedback in the workplace hampers growth and limits the potential of growing relationships too.

What is the difference between effective and ineffective feedback?

Effective feedback facilitates growth and allows team members to communicate with their managers on issues relating to their performance and productivity. Ineffective feedback, on the other hand, does not lead them toward the path of learning and development. Instead, it confuses and demotivates employees.

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Employee Feedback For Managers: 10 Top Questions To Ask

Employee feedback is one of the most important things a manager can get their hands on – it can help them to improve their skills, performance, and motivation. But gathering employee feedback can be tricky – it’s often difficult to know what questions to ask, and team members might be reluctant to give honest feedback. In this blog post, we’ll outline the importance of employee feedback for managers, explain why it’s so valuable, and outline some tips on how to best use employee feedback. So whether you’re a new manager or just want to stay ahead of the curve, keep reading!

Table of Contents

Employee Feedback For Managers: 10 Top Questions To Ask

What is employee feedback?

Employee feedback is critical to any organization’s communication and collaboration process. It maintains a positive and productive work environment. It allows you to monitor your performance, gathers information about how employees use their workplace resources, and conduct training or development program reviews with their input. Managers should appreciate constructive criticism that is specific and relevant to their individual roles. Team members also enjoy being given the opportunity to provide input on areas where they feel they can make a difference. This will help ensure you and your employees feel valued and appreciated. Once feedback has been delivered, managers must follow up with both recipients and offenders regarding any changes they may need to make in their behavior or work setting to improve productivity overall.

What is the importance of employee feedback for managers?

While we often focus on constructive feedback for teams, feedback becomes the most efficient only when the loops function in both directions. The importance of feedback for employees cannot be understated. It offers multiple benefits that speed up their professional growth. The case for managers is similar. Feedback from employees for managers adds immense value to their learning process.

Identify blind spots

One of the first things you need to do as a manager is to identify your blind spots. If you don’t know where you stand, it will be hard to give feedback that helps someone else grow. In order to effectively lead a team, you need to ask yourself constantly:

What areas do I need more clarity in?
Am I helping this person or issue to my best capacity?
Have I ever been in this situation before? If so, can I share an experience from that time and how it helped me understand better what was happening now?

The answer to such questions can come quickly by taking feedback on the management from employees. Their perspective can highlight the impact of your policies and choices and help you better evaluate your team’s results.

Recognize areas to grow leadership skills

It is also essential for managers to be aware of their skills when they lead teams. Leaders need to have a positive attitude and the ability to accept constructive criticism to manage people effectively. It’s just as important for leaders not to take feedback poorly. They should be receptive and understand what was said while maintaining the authority needed within their team or company culture. Taking employee feedback for managers can become an essential lesson in developing humility – a value that all great leaders cherish.

Engage your employees

Taking employee feedback for managers is a great way to enhance employee engagement. Teams that take inputs from their members on the effectiveness and functioning of a manager can help their members become confident and honest. When team members can share their concerns and opinions freely, they are more likely to take charge of their projects and become accountable for their jobs instead of merely completing the tasks day after day. Taking feedback on management from employees shows that the team is not just about the upper echelons but rather is built by all.

Address grievances

Employee feedback for managers can also turn into a forum for concerns, adding to the existing grievance redressal mechanisms of teams. In addition to sharing suggestions, the team can provide a safe space where employees can raise concerns and settle grievances with the management. Conflicts between team members and managers can hurt teams badly. Hence using feedback to understand and resolve them is an excellent way for managers to ensure continuity in operations.

Build respect by valuing others

You should never take criticism poorly. If a manager is receptive and understanding of feedback, employees will respect them and feel valued in their job. It builds camaraderie within the team, helping to foster certainty about one another’s work and creating more positive performance-oriented attitudes. Managers who make their team members valued can build loyal teams that move with them.

Become a better leader

When team members can openly express their thoughts, they are more likely to appreciate their managers and the team environment. Through the whole process of seeking feedback from employees, managers can become better leaders. The insights from their answers can help identify and fill gaps to enhance effectiveness. Further, such processes keep them involved, improving their satisfaction and motivation toward the job. Additionally, the manager can undoubtedly increase their likeability by being open to feedback and acting on it to ensure that their team members are comfortable. Such a manager holds the potential to become an influential leader with their team’s support.

How to use employee feedback effectively?

Listen actively

Managers must pay attention to employee feedback. They should not interrupt or change the subject when team members are giving feedback, as this can make those individuals feel invalidated and dismissed. Instead, managers should listen respectfully and ask follow-up questions where necessary to better understand the concerns being voiced. In addition, they need to be prepared to take constructive criticism—after all, it’s important for team development and performance improvement.

Take both positive and negative feedback in stride

Managers need to understand that feedback is not always positive or negative. In fact, most feedback falls somewhere in between those two extremes. Understanding this will help managers accept constructive criticism as well as give accept praise when it is warranted. It is crucial that managers do not react negatively to feedback that points out errors or improvements. Managers should also be aware that some team members may feel uncomfortable giving feedback, even if they are good at it.

Look for patterns to identify trends

Once you have taken the time to listen and understand feedback, you can begin to look for patterns. It will allow you to assess how team members react to different situations, what they expect from you, what feedback is coming again and again, and where improvements may be needed. By doing this regularly, managers can gather what their team feels, identify the major concerns and plan changes accordingly.

Act on the feedback that you receive

Once you have evaluated feedback and made changes as necessary, it is important that you act on the feedback. It means following up with team members to ensure they understand what actions were taken because of their feedback and thanking them for speaking up. It is also important to share positive reinforcement where appropriate- after all, it’s often the small things that really make a difference!

Create a safe atmosphere where employees can speak freely

Creating a safe and comfortable environment for employees to give feedback is key. You have to create a culture in which feedback is not only accepted but encouraged. Employees need to feel confident that their concerns will be heard and acted on. Taking feedback can be challenging, but being intentional about how you handle it can help your team thrive. Hence, try to encourage your team to be frank and open about their thoughts in their team’s best interests.

Take feedback regularly

The best way to learn and improve is through constant feedback on yourself. It means taking the time every day to reflect on what went well, as well as identifying areas in which you could be more effective. Feedback is effective when you take it regularly. Hence, ensure that you schedule feedback sessions periodically and share updates on the issues discussed in the previous sessions. By doing this regularly, you will better understand your team’s needs and make strides toward meeting those goals.

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How to gather employee feedback?

Somewhere along the way, most managers learn how to gather feedback from their team members. Here are a few tips on how to do it effectively:

Be clear about your expectations for feedback and what you expect in return.
Solicit feedback openly and honestly, without hiding or manipulating information first.
Treat all team members equally – even those who provide negative feedback – with respect and empathy.
Seek out constructive criticism to improve performance rather than retaliate or exclude the employee giving the feedback

10 Top questions for gathering employee feedback for managers

Am I handling this team effectively? In what ways am I doing good/wrong?
Do you have any concerns about my behavior with team members?
What parts of my work as a manager do you like?
Am I helping you grow? What more can I do to help you?
Is there anything that I can help you with?
Do I give you enough space to speak?
Am I providing you with the guidance and mentorship you need?
Is there something that you would like me to change?
What suggestions do you have for me?
How can we solve (a problem your team is facing)?

Conclusion

Employee feedback is an essential tool that can help managers improve the performance of their team. By providing specific, honest, and actionable feedback, managers can help employees grow and develop their skills. However, gathering feedback effectively can take time and effort. In this blog, we have outlined the different ways to use employee feedback and how to collect it effectively. Make sure to read through the blog and take the steps necessary to improve your team’s performance!

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How can I take feedback from my team?

An easy way to collect feedback on essential leadership skills as a team manager are team assessments from Risely which gather anonymous feedback for managers.

Why is feedback important for a manager?

Feedback is as essential for managers as for employees. It helps managers understand what they might have been doing wrong and how they can improve to become effective leaders. It also marks their humility and willingness to learn.

7 Signs To Note For A Psychologically Safe Workplace

Workplace safety is a top priority for most people. While talking about workplace security, we need to look beyond physical safety. Mental and emotional safety is overlooked frequently. This becomes pertinent as we move towards toxic work cultures that promote working beyond the designated hours. Constantly overworking is a sign of working hard today. In this hustle-bustle, mental well-being’s value is lost somewhere. But what happens when the psychological safety of employees is not guaranteed? This blog highlights the importance of psychological safety and warns that your workplace may not be psychologically safe. It also provides tips on creating a psychologically safe working environment as a manager. By understanding the risks and taking appropriate measures, you can safeguard the mental health of your employees and ensure a healthy work-life balance.

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7 Signs To Note For A Psychologically Safe Workplace
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What is psychological safety?

Psychological safety is being accepted and feeling safe to be yourself around others. It is the freedom to be vulnerable around others without fear of others’ reactions. It’s a key ingredient to a healthy and productive workplace that catalyzes the growth of new ideas. If your workplace is psychologically safe, there is a culture of openness and honesty. Everyone feels supported and can express themselves freely. The emotional pain of employees is well-processed. Additionally, psychological resilience is high. And ultimately, the workplace environment feels safe and welcoming. If you see any signs of psychological safety being lax, it may be time to take action and improve the atmosphere. The best way to do that is to start with a culture of openness and honesty and encourage expression and debate. Leaders and managers need to [pay attention to the psychology of safety. Doing so will make psychological safety a reality for everyone in your office!

The importance of psychological safety

Everyone wants a safe and healthy workplace, but achieving it is not always easy. A lack of psychological safety can harm the health and well-being of employees. Most importantly, when people feel unsafe, they cannot contribute to their full potential towards work. Moreover, research has shown that a lack of psychological safety can lead to decreased productivity, stress levels, and even feelings of anger and frustration. All of these are factors that raise concerns for managers. A study by Google concluded that psychological safety is among the fundamentals of a strong team achieving high productivity. The root allows the teams to gain other factors that enhance productivity. As a manager, you have to ensure the well-being of your employees; this includes health, whether it is mental or physical. Ensuring well-being is the initial step before demanding productivity from your employees. The absence of psychological safety can harm team dynamics and productivity. It can lead to a lack of trust, communication, and a fear of repercussions. Ultimately, it can be a cause of high turnover as well. A psychologically safe workplace also allows employees to be authentic, leading to creativity and innovation. A leader or a manager can create a significant impact on the environment. If you’re concerned that your workplace isn’t safe, here are seven signs that you need to take action:

Warning signs that your workplace is not psychologically safe

Your workplace must be psychologically safe, meaning that your employees are not constantly feeling anxious or stressed. If you notice any of the following signs, it may be a sign that your workplace is not safe:

People do not feel comfortable accepting mistakes

A common sign of the absence of psychological safety is that people are not comfortable accepting their errors. This can be due to fear of humiliation, criticism, and punishment they might receive due to the mistake. Effectively, accountability becomes low, and blame often gets shifted from one to another. A safe environment facilitates learning. This includes the scope for experimenting and failing as well. Employees no longer generate new ideas and innovation if fear curtails that scope. This forces the employees to remain limited to their defined job description instead of going beyond the call of duty and trying to do something new. Ultimately, it negatively impacts employee motivation and curtails their ability to achieve their full potential. More than a mere problem for the organization, it is also a hazard to the employee’s career development.

Employees do not raise disagreements

The definition of psychological safety also includes the ability of people to raise their voices freely. The absence of psychological safety means a lack of a safe space to communicate. When employees do not feel safe but fear their ramifications, they will not be comfortable voicing dissent. In meetings, you will seldom see employees raising questions. Instead, the general response will be affirmative, towards the tune of acceptance. Effectively, the majority of the decisions will pass through without significant deliberations. This has a detrimental impact on performance. Moreover, the employees feel like mere cogs in the organizational machinery, as they cannot participate fully in the development stages.

Feedback loops are non-functional

Similarly, in an environment that appears threatening to their psychological safety, employees will not go out of their way to seek feedback on their performance. You can see that the environment is harmful if the employees do not ask questions or seek guidance regarding their performance. Because instead of constructive feedback, they will expect diatribes and humiliation based on their previous experiences. Employees take feedback with a non-serious attitude due to the perception of the environment. Communication between managers and employees is effectively broken. This ends the chain of consecutive improvements that regular feedback can create. Both the employees and the organization stagnate in such a scenario.

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A few people dominate meetings

A typical sign of a psychologically unsafe environment is a few people’s dominations in the plan. These people rule the informal scene in conversations. Therefore, they can set the agenda accordingly. Similarly, in meetings, a few people take the lead and handle the whole issue instead of a broad involvement of everyone. The lack of contribution from employees is a clear sign of the presence of fear in them. Employees avoid participating as they see these interactions as leading to humiliation and criticism only. Eventually, in such situations, the managers have to take charge of the meetings and conclude most of the discussion among themselves.

No personal connections

Apart from the domination of a few people, employees also get isolated from their colleagues. Lack of interpersonal connections leaves the employees with a feeling of loneliness and isolation. This happens easily if communication is limited to professional parlance only and space is not provided to connect with colleagues. This is usually done to control them. People who feel insecure tend to withdraw socially to protect themselves and those close to them. In such an environment, it becomes challenging for the employees to get support for their ideas or proposals. Moreover, increased isolation reduces the ability of employees to communicate effectively with one another, either in person or online, further deteriorating the performance of an organization.

Information is not accessible

Psychologically unsafe environments usually do not have adequate outlets for dispersing information. Generally, the lower levels of the hierarchy have access to limited to no information. This might happen due to mistrust, a perception of inability to understand, or a lack of apparent need for sharing. The consequences of this behavior are detrimental to the organization’s health as it further increases the growing miscommunication. The absence of clear communication regarding the company’s upcoming plans and general happenings can leave the employees feeling directionless and alienation from their work. Additionally, the lack of well-constructed communication leaves space for grapevines to cultivate. These further denigrate the relations.

Low employee morale

Workplace morale needs to remain high for progress to be made. A psychologically unsafe environment invariably hurts employee morale. The employees feel insecure and unsupported, which makes it difficult for them to give their best performance. Furthermore, when the employees cannot identify or express their grievances freely, they often lose confidence in themselves and start feeling demoralized. This can lead to reduced productivity and loss of faith in the organization. Additionally, a psychologically unsafe environment can give rise to many issues for the employees, such as distress, burnout, and physical health issues. Eventually, a psychologically unsafe environment speeds up turnover. Therefore, managers must create a safe environment where their employees can grow.

How to create a psychologically safe working environment?

Work is a necessary part of life but can also be stressful and demanding. It is vital to create a psychologically safe and healthy working environment for your employees to focus on their work and not their anxiety or stress. Creating a psychologically safe working environment means creating an environment where employees can be their true selves. This includes being able to express emotions, have to trust in one another, and feel comfortable enough to use their creativity and innovation without feeling afraid of repercussions. The first step is to understand the risks. You must know what factors jeopardize psychological safety and take appropriate measures accordingly. This includes creating an environment free from harassment, ensuring that all employees have access to support services when they experience emotional pain, and providing training on how to manage emotions in the workplace. Additionally, managers must maintain a constructive attitude towards their staff. It means being open-minded and supportive while maintaining boundaries so that employees feel comfortable sharing negative experiences with them. To further understand psychological safety and how to create it in your team, continue reading here.

Conclusion

It’s no secret that a psychologically safe workplace is essential for the health and well-being of employees. In today’s competitive environment, standing out from the crowd is hard if your workplace isn’t psychologically safe. Creating an environment where team members feel supported and appreciated is important. Doing all of this takes a lot of effort, but it’s worth it if you want your employees to stay productive and happy. An organization that wants to be agile doesn’t work without psychological safety. Fortunately, there are a few easy steps to create a safe and healthy environment for your employees. By monitoring the signs listed in this blog, you can ensure that your workplace is a safe and conducive place to work. So, what are you waiting for? Start creating a psychologically safe workplace today!

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FAQs

Who are responsible for creating a psychologically safety at workplace?

Creating psychological safety in the workplace is a shared responsibility between leaders, managers, and individual employees. Leaders and managers must develop a culture of openness, trust, and respect. At the same time, employees must actively participate in creating a safe and inclusive workplace by communicating openly, respecting diversity, and supporting one another. Psychological safety is a collaborative effort that requires everyone’s involvement.

What are the interpersonal skills required to make a psychologically safe work environment?

Interpersonal skills required to make a psychologically safe work environment include active listening, empathy, respect for diversity, effective communication, conflict resolution, and teamwork. These skills enable individuals to understand and appreciate differences, communicate effectively, and work collaboratively to achieve shared goals. Interpersonal skills also help to build trust, foster positive relationships, and create a safe and inclusive work environment.

What are the benefits of psychological safety?

Psychological safety is an environment where individuals feel safe expressing their ideas, opinions, and concerns without fear of negative consequences. Benefits include improved team performance, increased creativity and innovation, better decision-making, higher job satisfaction and engagement, reduced stress and burnout, and more positive work relationships.

What is a psychology safety framework?

A psychological safety framework is a set of guidelines, principles, and practices to create a work or social environment where individuals feel safe expressing themselves without fear of negative consequences. It involves establishing trust, respect, and open communication, promoting inclusivity and diversity, and encouraging constructive feedback and learning. Such a framework fosters creativity, innovation, and collaboration while reducing stress, burnout, and turnover.

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8 Manager Mistakes That Will Make The Team Members Quit

8 Proven Manager Mistakes That Will Make The Team Quit Their Job

Managers are essential in any organization and play a vital role in the success of that organization. However, because they have so much power, managers often misuse that power in ways that cause their employees to resign. There may also be times when there is no misuse of power, but a lack of optimum use can push employees over the edge. Employees may decide to leave the organization for a myriad of reasons. But, research shows that managers have a significant role to play when it comes to employees quitting their job. Two-thirds of employees feel that their bosses lack proper managerial training as per the same research. So, what mistakes are managers making? This blog post will discuss the eight significant mistakes that managers make that may lead employees to resign and how managers can avoid making them. By understanding these mistakes and learning how to prevent them, managers can help keep their team happy, loyal, and productive.

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8 Proven Manager Mistakes That Will Make The Team Quit Their Job
- The 8 Major Mistakes Of Managers That Cause Employees to Quit
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The 8 Major Mistakes Of Managers That Cause Employees to Quit

A few things can lead employees to resign from their job. It could be something that the employee perceives as unreasonable or unfair or simply too much pressure and stress. However, managers make specific mistakes that can cause even passionate employees to abandon ship. This blog post will discuss eight of the most common management mistakes and how they can impact an employee’s decision to leave their job.

Failure to provide a safe and healthy work environment

Many employees fear coming forward with complaints about unsafe or unhealthy working conditions, fearing reprisal from their manager. However, providing a safe and healthy work environment is not only the moral responsibility of the manager, but it is also in the best interests of the employee. If an employee does not feel safe and healthy at work, they are less likely to be productive, harming the team’s objectives. It can lead to low levels of job satisfaction and burnout, ultimately resulting in a turnover. On the other hand, if the manager does provide a safe and healthy work environment, the employees will be more enthusiastic about the job. This enthusiasm will foster loyalty and team cohesion among employees and reduce the risk of conflicts, ultimately leading to a dismissal. Therefore, a manager should aim to provide a safe and healthy work environment to improve employee morale while discouraging attrition. They should also ensure an optimum work-life balance for team members, reinforcing loyalty and encouraging retention.

Not providing clear goals and objectives

When it comes to employees, clarity over goals and objectives is one of the most important things you can provide. Without clarity on what their manager expects, it gets difficult for employees to feel invested in their work. Employees will then quickly lose motivation and feel discouraged. If managers do not communicate goals and objectives effectively, employees will not be able to connect their work with the larger purpose. As a result, it will just be another job and overtime engagement will drop. Additionally, employees may entirely give up on the task if goals are not attainable or too challenging to achieve. On the other hand, when managers provide clear goals and objectives, employees are more likely to have a sense of purpose. It means they will be less likely to give up on the task and feel more inclined to put in the effort. It can lead to a productive workplace culture, which prevents turnover and increases profits for the company.

Failing to provide feedback and recognition

Providing feedback and recognition to your employees is one of the most important things you can do to improve their morale. Employees need feedback and employee recognition to work effectively and efficiently. When done correctly, feedback and recognition can foster a strong working relationship that increases productivity. Withholding feedback or credit sends a clear message that your employees are not valued and that you do not respect their efforts. When managers fail to provide feedback and recognition, employees often feel silenced and unappreciated. It can lead to frustration, stress, and eventually quitting. Managers need to be proactive in providing feedback and verbal and nonverbal recognition to help their employees improve their skills and develop a sense of pride in their work.

Ignoring feedback from employees

Often, managers do not give much consideration to the feedback that comes from their employees. It may lead to organizational issues when managers fail to recognize and incorporate their employees’ suggestions. Employees feel appreciated when they know that managers are listening to them and their feedback is being taken seriously and is being implemented. Management should prioritize implementing feedback mechanisms that help employees feel engaged, heard, and acknowledged for their contributions. These mechanisms can give employees a space to express their concerns, receive and act on feedback promptly, and provide regular updates on their feedback progress. It will go a long way in building a positive relationship between employees and management and preventing them from quitting.

Not setting a clear timeline for tasks

There is a consensus that a timeline is critical for working. Without a timeline, it becomes challenging for each team member to prioritize and plan tasks. Practicing time management also gets difficult by not having proper timelines for completing tasks. It’s no secret that employees tend to quit when they feel like they’re not being given a clear timeline for their functions. And sadly, this is one of the most common reasons employees leave their jobs. By establishing a timeline for your tasks and sharing it with your employees, you will help them stay motivated and on track. It will help them finish their tasks on time, ensuring that their work is of the highest quality.

Failing to invest in employee development

High levels of employee engagement are the key to a thriving team. But what many managers don’t realize is that employee development is one of the most cost-effective ways to achieve this. If managers don’t invest in employee development, it can result in each team member feeling disengaged, undervalued, and ultimately frustrated with their work. They realize that the manager is not invested in their overall growth and development. If you want your employees to stay with you for the long haul, you must invest in their development. Excellent employees lead to a reduced workload for you, but they also tend to stay with your organization for more extended periods and bring another valuable skill set. As such, it’s essential to invest in employee development if you want to keep your talented team on your side.

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Making assumptions about workers’ abilities without getting to know them first

A prevalent mistake that managers make is making assumptions about the abilities of their employees without getting to know them first. It’s not hard to see how this type of thinking could lead to disaster, as it often results in employees feeling unsupported and misunderstood. It often leads to frustration, as employees are not given a chance to prove themselves. Managers need to be understanding and patient when assessing an employee’s abilities. They should take the time to get to know their employees personally. It will help them better understand their strengths and weaknesses. They can then ensure that they give them the resources they need to succeed. An elaborate knowledge about employee abilities will also help managers provide effective delegation. This knowledge will empower them to delegate based on the full potential of their employees. Managers can help create a healthy working environment that encourages employees to stay with the company.

Overly Micromanaging employees

If you are a manager, you must learn to establish clear and consistent boundaries with your employees. Mostly an outcome of a lack of trust, micromanagement is a management style characterized by excessive control and tight deadlines. Practicing that in a management role is not at all recommended. If you find yourself micromanaging your employees more than necessary, it’s time to reign in your tendencies. Constant monitoring and control can be overwhelming, making employees feel constantly under pressure. It leads to disgruntled employees. It also makes it difficult to perform their duties to their best abilities. Further, it will likely cause them to become resentful and quit. Managers should be directive but should allow their employees some room to make their own decisions. By removing unnecessary micromanagement and allowing employees to work autonomously, managers will be able to maximize their productivity and create a more positive work environment.

Conclusion

It’s no secret that managers make mistakes that lead to employees leaving their jobs. This blog outlines the eight significant mistakes that managers most commonly commit and how managers can avoid making them. By avoiding these mistakes listed above, you can aim to become a better manager. You will be able to prevent any pitfalls within your management role. You can keep your team happy and motivated and ensure a smooth transition when employees decide to leave.

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Being An Approachable Manager: 8 Essential Steps To Follow

Being approachable isn’t just a fancy term for being friendly. It is actually about setting the right tone and listening to others. When you’re being approachable as a leader, people know that they can come to you with any questions or concerns, and you’re likely to be able to offer sound advice and help them out. More importantly, they don’t feel shy or are scared of you. In the context of managers, being an approachable manager is critical if you want to build a good relationship with your team members. It can also help you forge stronger business ties. However, becoming an approachable manager isn’t easy. In fact, it can be pretty challenging. But if you’re up for the challenge, you can take a few simple steps to become more approachable and intuitive. This blog outlines these steps while explaining how to make the most of them. We’ll also be discussing the benefits of being an approachable manager, as it is something you need to know to get the motivation to walk down this path. So if you’re looking to be more approachable, read on!

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Being An Approachable Manager: 8 Essential Steps To Follow
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The benefits of being an Approachable Manager

Being an approachable manager has many benefits for both you and your employees. By creating an open and communicative work environment, you create a trusting relationship that can lead to team productivity and success. Additionally, being approachable makes it easy for your employees to reach out and ask for help – no matter how big or small the issue may be. By taking the time to listen attentively, you can resolve any conflicts or concerns quickly and efficiently. In the end, being an approachable manager builds trust, communication, and team collaboration. Let’s take a deeper look.

You’ll be more likely to keep your team on track and motivated

Managing a team can be challenging, but it can also be rewarding if you are an approachable manager. A study published in the Journal of Applied Psychology found that employees who viewed their managers as accessible were more likely to feel motivated and engaged in their work and were less likely to leave their jobs. Employees feel appreciated and understood by their managers, boosting their morale and motivation. You keep your team on track and build trust and rapport with them by being approachable.

Your team will feel more comfortable talking with you

Your team’s inability to openly talk to you is bad news if you aim to become an effective manager. People tend to feel more comfortable talking with someone approachable. Therefore, being approachable as a manager makes it easier for you to resolve problems. It also leads to better lines of communication across the organization and builds a more robust network. As a result, everyone will be able to understand what is happening quickly, and that can resolve any issues swiftly. In a fast-paced environment like today’s business world, being an approachable manager is essential for quick resolutions.

They’ll trust you more and be more responsive when asking for help or feedback

Being an approachable manager enables you to build strong relationships with your team members. It also boosts trust and leads to more productive collaborations. It further leads to a more responsive team when you ask them for help or feedback. Additionally, it translates to more stable team culture, reduced communication breakdowns, and a streamlined workflow. It ultimately leads to a more substantial business. As a result, you can be assured of better outcomes and increased efficiency.

You’ll be more likely to find new talent

There’s no doubt that hiring and retaining the best talent is one of the most important aspects of any business, and attrition is also a challenge that many managers face daily. When you’re an approachable manager, you open yourself up to potential candidates and make it easier for them to connect with you. It, in turn, makes it much easier for them to apply for your position and cross probably the most challenging part of the job application process. When you make it easy for people to reach out to you, they’re more likely to feel comfortable sharing their ideas and desires with you – leading to a more productive team overall.

You’ll be more likely to get your team’s feedback and suggestions

It’s no secret that a strong relationship between a manager and their team is essential for successful functioning. An approachable manager who understands their employees’ needs will be more likely to get their feedback and suggestions, leading to better decision making, improved execution, and a more robust bottom line. After all, the more informed a manager is, the better they can make informed decisions that will improve the company overall. So, if you want your business to thrive in the future, make sure to put in the extra effort to be an approachable leader and friendly to your team. In return, you’ll be rewarded with precious feedback and suggestions.

Approachability is contagious; if people see you as approachable, they’re more likely to follow suit

The key is to make sure that you’re constantly working on improving your technique and setting the example for your team. If you can show them that it’s possible to be approachable and professional simultaneously, they’re more likely to follow your lead. And the best part is that it doesn’t take much effort; it can even be fun! By bringing a few changes in your behavior and skills to become approachable, you can ensure that you’re setting the right example for your team and making a positive impact on their careers.

Lastly, being approachable builds trust

Being approachable is an important skill, especially if you want to build trust and good relationships with your team members and clients. Trust is at the heart of any healthy relationship or organization. When you trust someone, you are more likely to be open and honest with them, and you tend to view them as a credible source of information. Approachability goes beyond simply being polite; it is about taking the time to get to know your employees and customers on a personal level. You can build a strong foundation for lasting relationships that are crucial to your success.

The steps you need to follow to become an Approachable Manager

The steps you need to follow consist of a few changes in your behavior and the skills and processes you follow. These changes will ultimately increase your approachability and lead you towards becoming an approachable manager. So, what are these changes? Let’s discuss them one by one.

Changes in Behavior

The most critical part of the behavior change is to look human to your team. They must see you for the individual you are and not a position. Humans are vulnerable. They make mistakes and learn from them. They also have fun with the people around them. So don’t present yourself as someone else. Be yourself like you are with your friends.

1. Develop a positive attitude

It’s crucial to have a positive attitude when striving to be an approachable manager. It is essential because seeing yourself as a positive person will change how you think, act, and relate. You’ll spontaneously treat others with respect, kindness, and warmth. All this will together make you approachable. It can be difficult when things are going poorly, but it’s essential if you want to build relationships with your team and achieve the objectives you set for yourself. One of the best ways to develop a positive attitude is to focus on your strengths. When you focus on what you do well, you’ll see progress and success in areas you previously struggled with. That will ultimately lead you to develop a positive attitude.

2. Be vulnerable in sharing your failures or insecurities

As a manager, it’s important to be vulnerable in sharing your failures or insecurities. It will help you build trust and credibility with your team and enable them to lean on you for support when things get tough. When you are completely candid with your team, they will see you as a person instead of a manager. It empowers them to take risks and make decisions in the team’s best interest. It’s also important to be open about your thoughts and ideas so that they can provide valuable feedback. If you can make yourself approachable and available, your team will be more likely to report to you with good news, and they’ll be more likely to stick around if things go wrong.

3. When you don’t know something, accept it and work together to figure out

When you don’t know something, and you’re the team manager, it’s essential to be patient and accept that fact. It means reaching out to your team and asking for help in most cases. If somebody on your team is knowledgeable about the subject, they’re more than happy to lend a hand. You can quickly get up to speed on the issue and make the best decisions possible by working together. It is essential for decisions that impact the team’s productivity or morale. When you approach your employees with your problems or shortcomings, they are also pushed to come to you for their issues, positively impacting your approachability.

4. Speak openly and honestly with others

If you want to become an approachable manager, a crucial step is to start speaking openly and honestly with others. It means being straightforward and honest about your intentions and willing to listen to others’ perspectives. Be responsive, show openness to feedback, and communicate openly about what you are doing and why so that everyone in your team feels engaged and invested in your work. Finally, while being honest, respect others’ time and effort.

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Changes in skill and process

Along with the behavior change, you will also have to get new skills and put some new processes in place. Basically, it would help if you created the right opportunities.

1. Proactively schedule one-on-one meetings with your direct and indirect reports

Being an approachable manager isn’t simply a one-time act. It’s a continuous journey. As your team grows and your responsibilities increase, it’s essential to schedule one-on-one meetings with your indirect and direct reports proactively. This way, you can get to know them better, build trust and accountability, and manage expectations. It will allow you to get a 360-degree view of their work and progress and get their feedback and suggestions on how you can improve their working environment. It will also allow you to connect with them at a personal level. It’s also essential to create an environment where your team feels comfortable communicating openly and candidly with you. These one-on-one meetings are also a great way to show empathy and compassion to your employees, and these are the critical skills of approachable people.

2. Keep seeking feedback from your team and others around you

To be an approachable manager, you need to seek feedback from your team and others around you constantly. It will help you understand the areas in which you need to improve and take the necessary measures to improve your relationship and communication skills. By getting feedback from various sources, you will be able to understand the needs of your team better and cater to them accordingly. However, take proper note of your feedback, as it can be a valuable tool in your professional arsenal. If handled properly, feedback can help drive continuous improvement and development in your managerial skills.

3. Practice active listening

Being approachable starts with being a good listener, which means being able to listen attentively. Active listening is simply taking in what the other person is saying and not focusing on distractions like your thoughts or opinions. It includes asking good questions, being inquisitive, maintaining eye contact, and paying attention to what your team members say. It will help you understand their individual needs and goals. When you can effectively listen to others, you can build trust and rapport, which will help improve the overall quality of your communication. It makes it easier for the other person to open up to you, allowing you to understand their intentions and motivations better.

4. Make your body language approachable

Body language can be compelling and make you or break you in relationships with your employees. If you want to become an approachable manager, you need to start by making sure that your body language is open, friendly, and inviting. Start by keeping your hands out of your pockets, maintain a good posture, and avoid crossing your arms or legs. Instead, uncross your arms and legs, and take a deep breath to attain a relaxed position. Keep your facial features soft and neutral, and avoid making any intense or angry expressions. Also, avoid any inappropriate hand gestures. Finally, keep your voice calm and low-key when speaking to others. You can make it easy for others to approach you and start working together by following these simple tips.

Conclusion

To conclude, being approachable is a desirable trait in managers, but it’s also something that can exponentially increase your chances of success. Being an approachable manager is a great way to build a good rapport with your team, but it also has many tangible benefits. As mentioned in the blog, you need to take a few key steps to become an Approachable Manager. By following these steps and bringing the required changes in your behavior, skills, and the processes you follow, you’ll be well on your way to becoming an approachable manager. Also, you can take assistance from Risely-manager’s buddy to enhance your managerial skills and adapt to changes to create a healthy workplace culture.

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FAQs

Why should managers be approachable?

Managers should be approachable because it fosters open communication and builds trust between them and their team members. When employees feel comfortable approaching their manager, they are more likely to share feedback, ideas, and concerns, which can lead to better collaboration, problem-solving, and overall performance.

What does it mean to be an approachable leader?

Being an approachable leader means creating an environment where team members feel comfortable coming to you with questions, concerns, feedback, or ideas. It means being open, receptive, and non-judgmental when team members approach you, and actively listening to what they have to say. Approachable leaders are also willing to provide support, guidance, and mentorship to their team members when needed.

What are approachable leadership qualities?

Some approachable leadership qualities that every manager should aspire to have are:
– Active listening
– Being open to questions and ideas
– Humility
– Accessibility

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Why Do Managers Need Guidance Ability To Become Effective Leaders?

Guidance is something that all humans need. We need guidance when we are lost. We need it when we are trying to figure out what our life goals are. Also when we are trying to find a partner, or even when we want to choose the best ice cream flavor. Guidance is an important part of life and it helps us get on track and stay on track with our personal and professional lives. Similarly, getting the right guidance is very important for any individual to grow and succeed. At the workplace, this responsibility of guidance goes into the hands of managers. Therefore, it is important for managers to have a strong guidance ability. This blog post will take managers on the right path of effectively developing the ability to guide. But before that, it is important to understand what does guidance ability means. So, let’s cover that first.

Table of Contents

Why Do Managers Need Guidance Ability To Become Effective Leaders?
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What does guidance ability mean?

The guidance refers to advise or information provided by a person of experience to solve a problem or improve something. It also refers to the process of assisting individuals in discovering and developing their potential. To put it in other words, it is a process of personal assistance given by someone to assist a person in determining where he want to go, what he wants to do, and how he can best achieve his mission. It assists him in solving problems that arise in his life. Guidance ability is the ability to guide a person or a group in a certain direction which may lead them towards their goals. It is a part of leadership skills refers to the ability of a person to guide his or her group towards achieving their goals whether this involves motivating the individuals in your organization or steering the entire team into reaching its desired results. This is done by providing the right direction, motivation, and support. At the workplace, it refers to the way managers guide their employees, team members, or subordinates by providing and counseling them in the right direction. This ability is in the form of a set of behaviors that allow managers to give guidance instead of simply expecting their employees to act in a certain intended direction.

Guidance ability is one of the four components of manager effectiveness, learn more about them here.

Why is Guidance Ability important for a manager at the workplace?

There are 6 reasons why Guidance ability is important for managers.

Better performing employees

The ability to guide helps to ensure that employees are performing their tasks at an acceptable level, meeting deadlines, and maintaining quality standards. This will help managers with a higher chance of getting their expectations fulfilled. If any individual is not performing up to the mark, then managers can guide them to bring their performance to the expected levels. In a nutshell, you end up keeping your team’s performance high.

Makes it easy to address problems

Guidance ability allows managers to identify and address any problems or issues that may be arising in the workplace. They can then prevent them from becoming more serious or chronic over time. This will help you with a higher chance of building efficient work relationships in their organization and effectively avoiding uncertainties. They can also minimize problems to a good extent.

Develops the right working habits in employees

By providing clear instructions and/or guidance, managers can help employees develop working habits that are conducive to effective and efficient performance. Managers with guidance ability can guide their employees on how to organize tasks, prioritize, and plan ahead on what needs to be done next. This will help them stay focused on the task at hand and not get distracted by other things that might come up during the day. This can bring more profitability and more productivity to the team.

Keeps employees up-to-date

Guidance ability can ensure that employees are up-to-date with changes in company policy or procedures. Managers can help to ensure that they comply with relevant regulations and maintain good standards of workplace hygiene. This will be a good step towards employees complying with all relevant workplace rules. Also, this will help you with a higher chance of getting their employees to perform more professionally for the company’s betterment and success.

Builds trust and confidence

Being able to guide employees effectively also helps to build trust and confidence between them and their manager. That may lead to improved morale and better teamwork overall. Further, it will help managers with a higher chance of having well-informed and motivated employees who can contribute to the company effectively.

Helps in goal setting

Guidance Ability can also help in goal setting by providing employees with direction and guidance. Managers can help their employees set goals that align with the company’s targets to faithfully achieve them. Also, this will be a good step in ensuring better performance from your workforce and thus, more profitability for the organization. All these reasons show how guidance ability is important for managers to become effective in their job.

The 4 core ingredients of Guidance Ability for managers

The 4 key areas of guidance ability do include:

Role modelling

Being a role model for the team is an essential part of guiding a team as a manager. To effectively guide the team into certain behaviors and practices, managers will have to be role models themselves while showcasing the same behaviors and practices. This means showing and demonstrating what your desired employee conducts are at the workplace. A manager who is a role model effectively directs employees on what is expected of them at the workplace. They set the right examples of company values. They are looked upon by the team as an expert who can help them when they are stuck. Being a role model means that managers “demand” the right behaviors, skills, and performance by demonstrating it themselves. In nutshell, show and not tell. Being a role model as a manager includes –

Being revered as an example to be looked at
Leading and guiding in times of uncertainty and urgency
Being An expert in the area of work
Being a trusted figure in the organization

Facilitate Collaboration

A manager’s ability to effectively collaborate with employees and make them collaborate within themselves at the workplace is an essential aspect of developing a sound guidance ability. This enables them in sharing their ideas, experiences, and knowledge effectively. Hence, it is likely to lead managers to further the growth of the organization. How does it help? It simply makes the team more self-reliant. It prevents the manager from becoming the decision-making and execution bottleneck. Facilitating collaboration as a manager covers:

Connecting with different team members to be collaborative
Helping team members to identify and acknowledge each other’s strengths and weaknesses
Creating situations for team members to help each other
Developing inter self-reliance in team members
Providing opportunities for team members to share their ideas and thoughts
Creating a culture of sharing among team members

Nurturance

Formulating a strong, nurturing work environment is regarded as an essential aspect of developing and improving the guidance ability of managers. Nurturance helps managers to guide employees by forming relationships with them along with providing support in their development. Furthermore, it also helps them in keeping employees motivated in times of challenges at the workplace. As a result, the team knows that there is someone supporting them at each step and that builds trust. Some nurturance acts suitable for managers include:

Helping understand roles and responsibilities better
Help identify development areas
Develop job competence
Provide coaching for newcomers
Encourage change
Helping team members recognize and acknowledge each other’s strengths/weaknesses

Feedback

After meeting the above-mentioned essential aspects of developing and improving a manager’s guidance ability, they need to understand how to offer constructive feedback. For managers, feedback is the key to guiding their employees and helping them grow. Moreover, it helps them in encouraging improvement and development among their employees as well as identifying areas for growth more effectively. Giving feedback is the opportunity to recognize the good things that the team member is doing. It is also an opportunity to work with them to identify improvement areas. Giving constructive feedback includes:

Giving corrective feed-forward
Focusing on task and behavior rather than a person
Having genuine care
Not making comparisons
Being credible

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What can a manager do to develop Guidance ability? 5 simple steps

There are 5 simple steps that a manager can take to develop Guidance ability:

Understand what is guidance

Understand the different aspects of guidance and how they play into an individual’s ability to be an effective manager. This understanding will provide you with clarity over what path you need to take. Also, this will help you to assess the gaps in what you are doing and what is still missing.

Address the gaps

Address any gaps in your understanding by attending relevant training or workshops. These workshops or training can be extremely valuable as they provide you with insights on the different aspects that make a manager an effective guide. Alternatively, you can work with a human or an AI coach to help you become better in areas that you must develop. P.S. you can start a free conversation with Merlin now.

Encourage thoughts

Encourage employees to share their thoughts and ideas with you, as this will help improve communication within the team. The improved communication will make the guidance more efficient. Moreover, by encouraging their thoughts, you will establish a sense of belonging in the employees and they’ll end up being more motivated and devoted towards their jobs.

Show that you care

Show genuine care for your employees and be a guide who helps them reach their full potential. This will allow you to gain their respect and trust. Further, this trust and respect will help you to improve your guidance ability in the long term.

Be consistent

Being a guide means being consistently approachable and fair to your employees. Make them believe you genuinely care for them as well as want them to reach their full potential. In return, they will be more receptive to any ideas you have with regards to improving their performance or finding solutions when problems should arise over time. Thus you’ll be able to guide them easily. When you do this day in day out, it becomes a natural habit for you. Consistency in your efforts will make or break it.

How to avoid the fine line between Guiding someone and Micromanaging them?

Keep in mind, there is a fine line between guiding someone and micromanaging them. Micromanaging is when someone tells you what to do, how to do it, and when to do it. It is not a good way of getting things done because it makes the person feel like they are not in control of their own life. Guiding someone means that you tell them what needs to be done but let them figure out how to do it themselves. As a result, they are more likely to be invested in the task at hand and work harder at completing it. Moreover, the key to avoiding the fine line between guiding someone and micromanaging them is to create a clear set of objectives. This way, you can provide guidance and help while still letting them do their job. It is important to know what they are good at and what they need help with. Once that is clear, one can provide the necessary guidance in a way that will not be seen as micromanaging. It is also important that you don’t give too much advice or instructions without making sure that they understand what their goals are. Take the free micromanagement assessment by Risely to ensure that you are not mixing up the two! Get started now to save your team from the travails of a micromanager.

Conclusion

Managing people is one of the most important tasks any manager has to take on. So, to be successful, they need to have a clear understanding of their employees and be able to provide them with guidance and direction to reach the goals they have set for themselves. It’s essential that managers have a strong guidance ability, so they can effectively communicate with their team and help them reach their full potential. In this blog post, we thoroughly explained guidance ability and its core ingredients. We also provided steps on how you can develop these essential skills for managers. We believe that if managers are willing to follow these steps, they can very effectively develop the ability to guide.

Focus on regular constructive feedback to guide your team effectively.

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How do managers provide support and guidance?

Managers can provide support and guidance to their teams through multiple avenues. The key listening and understanding the training needs of your team. Moreover, the same type of support may not work for all. While a manager can turn into a mentor for some employees, a few might need professional training through expert-guided seminars or AI-based coaching too.

What is the importance of guidance in leadership?

Becoming a guide helps leaders cultivate a healthy relationship with their team members. In addition to mutual understanding, the role of a mentor or a guide also solidifies the position of a manager as an influential person. In addition, it helps leaders develop the right set of skills and knowledge needed by their team.

How do you provide guidance to employees?

The key to providing guidance to employees lies in being an approachable manager who the team members can go to whenever they face any challenges at work. In addition, managers also need to develop a nurturing attitude toward the team to ensure that they are contributing to their growth.

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