Tag: Delegation

The Top 10 Team Management Tasks You Should Start Today

The Top 10 Team Management Tasks You Should Start Doing Today

As a manager, you know that team management is crucial for success. Without it, your team will struggle to meet deadlines, deliver quality work, and achieve objectives. Many managers use task management software or app to manage their team’s tasks and performance. But, those are not enough. Why? Because in addition to the tools, you also need the right behaviors in the team. This blog post will cover the ten most crucial team management tasks that focus on behaviors. From creating an effective communication system to ensuring team cohesiveness, this post will help you successfully manage your team. So read on and start managing your team effectively.
Table of Contents

The 10 most crucial team management tasks and why are they important?

Team management is critical for any business. Ensuring team harmony and productivity is daunting, but managers can do it with the right strategies. Here are the ten most crucial team management tasks that you should start doing today:

Creating an effective communication system

When it comes to team management, the first and foremost task that a manager needs to do is to create an effective communication system. Managers can use this communication system to keep the team members updated with their share of the workload, tasks, expectations, and the due dates of the same. An effective communication system not only helps to connect team members and keep them updated on the workflow’s progress but also ensures transparency within the team and that all grievances and disagreements are addressed and resolved. It also reduces or eliminates the chances of miscommunication or misunderstandings. Further, it helps to keep team members on track and focused on the task at hand. This system will facilitate collaboration and enhance each team member’s communication skills.

Providing feedback in a constructive way

Giving feedback is one of the most critical tasks and is essential for effective team management and development. Feedback helps to build relationships and trust. Positive and constructive feedback helps to improve the performance of team members. It can also help improve the team’s understanding of their errors and deficiencies. By constructively providing feedback, you can help to improve the team’s productivity and build a durable foundation for success. Managers should deliver this feedback promptly to develop solutions that will benefit everyone involved.

Setting boundaries and enforcing them

Effective team management requires establishing clear and concise boundaries and then enforcing them. Enforcing boundaries can be complex but necessary to keep the team functioning smoothly. It ensures that everyone on the team knows what is acceptable and what’s not. It also helps prevent team members from crossing into each other’s territory, which can lead to conflict except for task dependencies. The best way to enforce boundaries is to be clear and consistent with your expectations. Be sure to communicate your expectations to the team and follow through with consequences if boundaries are crossed. You should also be open to feedback and willing to adjust the boundaries if needed for better teamwork.

Managing conflict effectively

There is no denying that conflict is unavoidable when working together as a team. It can be frustrating, time-consuming, and even damaging. That is why managing conflicts within the team is one of the most critical team management tasks. Different factors can cause conflict, but managers can also resolve it by effectively managing it. Understanding the different types of conflict and knowing how to fix them can help your team work together more harmoniously. Some of the most critical tasks in managing conflict include identifying the conflict, understanding the goals and objectives of each person involved, and setting ground rules for communication. By following these steps, you can help your team reach a resolution that is best suited for everyone involved.

Offering praise and recognition when it’s deserved

One of the most critical team management tasks a manager can carry out is offering praise and recognition when deserved. When your team knows that you appreciate their efforts, it will lead to a better work environment. They will be more likely to contribute and stay loyal to the team. Furthermore, praising your team can motivate them to do even better in the future. It increases morale, strengthens teamwork, and builds trust. Additionally, it helps to motivate team members and keep them focused on their goals. Praise and recognition can be spontaneous or planned, depending on the situation. Either way, it is an essential part of team management.

Building teams that are balanced and complementary

A good team is built on the foundation of trust, respect, and shared goals. But for a team to be effective, it must be balanced and have complementary skills. A balanced team is one where each member contributes to the required skill set of the team. In some cases, skills can be supplementary to each other, and in other cases, they can be complementary. Meanwhile, a complementary team is one where each member’s skills and knowledge complement each other. In totality, the team must have the skill balance it requires to function properly. This balance is crucial because it means that the team can collectively handle any task or challenge that comes their way. A team that is not balanced will often find itself struggling to complete tasks or solve problems.

Establishing a positive team culture

Positive team culture is essential for any team’s success. The team’s environment, values, and beliefs guide their behavior and decision-making. Creating and maintaining a positive team culture can be challenging, but it’s worth it. A positive team culture leads to increased productivity, creativity, and engagement. It also decreases turnover and attracts top talent. A positive team culture can lead to increased employee satisfaction and loyalty, which are vital factors in retention and recruitment. In addition, positive team culture can promote a sense of camaraderie and teamwork which can be valuable assets when dealing with challenging situations.
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Holding team members accountable for their commitments

When team members make commitments, the manager needs to hold them accountable. It keeps the team on track and builds trust and respect among team members. There are a few different ways to hold team members responsible. One is to ask them about their progress regularly. Managers can do it in team meetings or one-on-one. Another way is to set up a system where team members have to report periodically or send notifications of their progress on a specific task or goals to the rest of the team. Managers can facilitate this in team meetings or through regular email updates. It keeps everyone in the loop and makes team members more likely to complete their commitments. Finally, you need to set deadlines for the commitments. It will help ensure that it gets done promptly. Another effective way to do it is to use kanban boards for the team’s task management and hold team members accountable to cross each level of the board from to-do-list to completion, effectively and promptly.

Setting clear goals and expectations

There’s no doubt that setting clear goals and expectations is an essential part of team management. Not only does it help everyone on your team understand their role and responsibilities, but it can also help ensure that everyone is pulling together in pursuit of a common goal. By establishing clear goals, you can also assess your team’s real-time progress and determine where they can make improvements. Ultimately, this helps ensure that your team works as efficiently as possible and that everyone is reaching their fullest potential. Lastly, when everyone knows what is expected of them, it also reduces the stress that comes with work.

Ensuring team cohesiveness

Team cohesiveness is one of the most critical aspects of managing a team. A cohesive team can work towards a common goal and achieve collective success. A coherent team can overcome challenges and obstacles together and perform at their optimum level. There are several things that team managers can do to ensure team cohesiveness. One of the most important is ensuring team members have a shared goal. It gives them something to work towards together and makes them feel like they are part of something larger. Another essential thing that team managers can do is create opportunities for team members to socialize and get to know each other better. Managers can do it through team-building exercises, social events, or simply by encouraging informal conversations during work hours. Finally, team managers should be on the lookout for signs of conflict and address them early to avoid the creation of any differences within the team.

Conclusion

Team management is one of the most critical aspects of business, and everyone on the team must be working together to achieve the company’s objectives. This blog outlines the ten most crucial team management tasks that every manager should know. Read through the article and implement these critical tasks into your daily routine to help your team succeed!

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7 Workplace Trends 2024 for Managers

7 Workplace Trends 2024 for Managers

As 2024 has almost reached its mid, workplace trends are shaping to be quite interesting. From the rise of hybrid work to the increasing popularity of workplace wellness programs, a lot is going on in the world of work. With all the changes happening, managers need to stay up-to-date and understand what’s going on. This blog post offers a comprehensive overview of workplace trends for 2024. It also has some tips on keeping up with the changing trends. So be sure to read on to learn everything you need to know about the future of work!
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Workplace Trends in 2024

Remote and Hybrid Work

In 2024, managers will see an increasingly remote and hybrid work trend. This means that employees will be working from home or remotely, with technology helping facilitate communication and collaboration between remote employees. With the ever-growing technology trend, companies can now offer a flexible working environment. It can be beneficial for both employees and the company itself. Studies have shown that many employees are happy working remotely, and this preference will only increase in the coming years. The benefits of this trend include: safety from the covid-19 pandemic, improved productivity, improved work-life balance, reduced stress levels, and a more flexible workforce that is happy working from home or on the go. By getting ahead of the curve and implementing hybrid or remote work schedules into your organization, you as a manager can ensure that your team is fully equipped to handle future demands.

Prioritization of Employee Well-Being

Managers increasingly recognize the importance of employee well-being. They are pushing their organizations to invest in innovative strategies that can help improve productivity, retention rates, and absenteeism. In 2024, workplace trends will prioritize employee well-being, with techniques such as mindfulness and meditation programs, occupational health, mental health, safety training, etc., employed to make their workforce more productive and satisfied. This shift is taking place due to several factors. These include the growing trend of employees taking voluntary leave for mental health issues and the increasing incidence of workplace stress. With more employers interested in examining well-being methods and training, this trend will gain momentum. Creating an environment conducive to work satisfaction will enhance employee engagement and employee experience while fostering loyalty among employees.

Increased Diversity, Equity, and Inclusion (DEI) Efforts

In 2024, managers expect to see a continued shift in workplace culture towards increased diversity, equity, and inclusion (DEI). This shift is taking place due to several factors. Those factors include the growing need for organizations to recruit and retain a diverse pool of talent and the increasing demand for more inclusive workplaces. It is particularly evident in the tech sector, where employees feel they deserve to be fair and respectful treatment. In addition, businesses are taking measures to increase diversity through various programs such as company-wide mentoring programs, diversity recruitment initiatives, and having a CEO or other leaders who embody DEI principles. This trend is likely to accelerate in 2024 as these practices become more feasible in the hybrid work environment, which is trending enormously. Diversity encompasses different backgrounds, experiences, and perspectives, making it more enticing in today’s workplace. It is great to see that these trends are set to continue, with employees feeling more comfortable expressing their opinions and bringing their unique strengths to work.
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Flexible Working Hours

In 2024, the trend for flexible working hours will be gaining momentum. Thanks to the increasing trend of companies offering flexible working hours as an employee benefit. There is a constant increase in employees’ demand for flexible working hours, especially in the context of remote workers. In addition to reducing stress and promoting productivity, flexible working hours also help employers retain talent and avoid burnout and costly turnover. Moreover, studies have suggested that workers who are flexible about their work hours are happier and more productive than their counterparts who do not have the option of flexible work. These happy and content employees at work are more likely to stay with a company for more extended periods. It allows them to balance their work with their personal life and commitments. That leads to a more satisfying work-life balance. In other words, making work hours more flexible is good for employees and good for the company. Managers who embrace this trend can enjoy a more streamlined workflow. They’ll have more satisfied employees driven by passion rather than stress.

Continuation of the Great Resignation

Managers are going to witness a continuation of the Great Resignation in 2024. In 2021, more than 2 million workers quit their jobs. It was the highest number of resignations recorded in a single year. This trend is likely to continue in 2024. This is because employees are increasingly becoming disillusioned with their workplaces and are looking for greener pastures. This phenomenon has been attributed to several factors. These include increased stress levels, dissatisfaction with the existing company, and decreased job security. Managers unprepared for this trend may struggle to retain top talent. As a result, they will be stuck trying to fill vacant positions within their teams and may even have to resort to layoffs.

Focus on soft skills

In 2024, workplace trends will increase the importance of soft skills. Many businesses are now looking to develop their employees’ soft skills and capacities instead of only focusing on their technical strengths. More and more, managers realize that communicating effectively, building good relationships, solving problems, and collaborating are essential for success in the workplace. A study by PR Newswire found that 77% of managers believe that soft skills are just as critical as hard skills for success in the workplace. As managers, you must focus on training and development in these areas. Your team can then be as successful as possible.

Conclusion

Looking to the future, workplace trends are starting to take shape. This blog discusses a few trends that managers are likely to witness this year. From remote work to the blurring of the line between work and personal life, it’s clear that the future of work is changing fast. So, whether you’re ready for it, trends are a way of life. And as managers, you should always keep up with the trends to make the best out of your managerial role.

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What is a toxic manager and how to never become one?

What is a toxic manager, and how to never become one?

As a manager, it’s essential to be aware of the signs if you’re becoming toxic. Suppose you can identify the signs early on and take the necessary steps to stop your toxic behavior before it continues. In that case, you’ll be in a much better position to lead a healthy, productive team. In this post, we’ll understand who is called a Toxic Manager and what impact their toxicity has on their team. We’ll be further adding ten valuable tips on how managers can protect themselves from becoming toxic in their roles. So, let’s start!
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How will you define a Toxic Manager?

Until now, the definition of a toxic manager has been left up to individual interpretation. But now, there’s a definition that’s been made based on the research conducted. A toxic manager drives talented people away, ruins the workplace culture, and has no respect for the team. This type of manager is toxic not only to the individual employee but also to the whole team. As a result, the workplace becomes a toxic environment. Such managers are often intolerant of others, and their actions negatively impact productivity. Toxic managers can quickly turn a team into an atmosphere of intimidation and fear. They can be both verbally and emotionally abusive and often resort to spiteful and underhanded tactics to get their way. A Toxic Manager is often untrustworthy and unreliable, putting the entire team at risk. This toxicity is not specific to any specific type of management. It can flow or foster in any department, from HR, sales, IT, or even project management. Each department of any business is at the risk of having a bad boss or a bad manager whose toxic leadership and toxic behavior create a toxic workplace and may even severely affect the company culture. They lack empathy, compassion, emotional intelligence, or even the basic sanity necessary for managing a team effectively. They can have a significantly -lousy impact on their team; we will discuss this impact in detail in our next section.

A Toxic Manager’s impact on the team

As mentioned earlier, a toxic manager’s impact on the team can be devastating.
  • Their actions can cause individuals to feel disrespected, unappreciated and paranoid.
  • They can also lead to a loss of trust and morale, which will impact productivity.
  • In addition, teams under the direction of a toxic boss or manager often experience conflict and disharmony.
  • The Toxic Manager is usually very quick to take offense even when there is no real offense being committed, which can lead to Drama Triangle situations.
  • Teams under the control of a toxic manager are also highly likely to experience burnout.
In short, a toxic manager can take in a good team and destroy it. Their toxicity ends up causing the best employees to leave and the reaming to lose all motivation.

How To Protect Yourself From Becoming A Toxic Manager

1. Keep a constant check on your behavior

Sadly, toxic behavior is becoming an increasingly common problem in the workplace. It manifests in various ways, from oral toxicity to emotional toxicity. Toxic behavior is never acceptable, and it needs to be stopped at all costs! If you want to protect yourself from becoming a toxic manager yourself, keep checking your behavior. Be aware of your words and actions, and be mindful of how they impact the people around you. If you see any signs of causing harm or distress, take steps to address them immediately. If physical meetings bring out your toxic behavior, try keeping most of the conversations through email.

2. Don’t micromanage

Micromanagement is extreme and often counterproductive management that involves doing everything possible to control every aspect of employees’ work. Micromanaging employees can be a recipe for disaster, leading to stress, unhappiness, and even burnout. Therefore, the first step to avoid becoming toxic is to keep micromanagement entirely out of your leadership style. Try to become a good coach and provide clear and straightforward instructions, and give your team the freedom to discover and innovate on their own. It will help them achieve their goals more effectively while also reducing the need for you to be involved in every aspect of their work.

3. Do not bully or backbite your employees

Toxic managers are not only unprofessional but also bully and backbite their employees. These behaviors destroy morale and lead to resentment, which can ultimately lead to a termination or make retention too hard. If you want to avoid becoming a toxic manager, be careful not to bully or backbite your employees. Instead, focus on building a positive rapport with them and encourage them to voice their concerns and problems. Keep your interactions with your team constructive, professional, and positive. If you need to criticize someone, make sure that it is constructive and comes out positively.

4. Avoid putting down or demeaning others

The toxic manager often takes pleasure in criticizing and putting people down. It doesn’t make them look good; it makes them look like jerks. Toxic behavior can quickly spread like wildfire in a work environment and have serious consequences. If you’re trying to stay safe and manage your career growth, it’s essential to avoid putting down or demeaning others. Doing so will only cause resentment, anger, and frustration, which will only lead to problems. Instead, try to take the high road in any situation and remain objective. It will help you build trust and respect with your team and ultimately help you achieve your goals.
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5. Don’t misuse someone’s weaknesses

As a manager, it is your responsibility to protect your team members or co-workers from being exploited. We often see managers misuse others’ weaknesses to achieve their own goals. For example: If an employee has the weakness of not being able to say no to things, a toxic manager will keep on giving them extra work or responsibilities, knowing that they’ll accept it. If you want to avoid becoming a toxic manager, do not ever misuse someone’s weaknesses to take advantage of them or make them feel powerless. Instead, use your knowledge and skills to help them achieve their goals. It will make them feel appreciated and motivated and help you build a strong team for the long term.

6. Avoid getting caught up in the drama

One of the best ways to protect yourself from becoming a toxic manager is to avoid getting caught up in the drama. It can be easy to get wrapped up in office politics, but it’s important to stay above the fray. Try to focus on your work and your goals, and don’t get drawn into arguments or backstabbing. If you see that someone is getting caught up in the drama, try to help them out. Offer them advice, or recommend that they talk to a therapist or counselor. Drama can be addictive, but it’s important to remember that it’s time-wasting and above all “Toxic”.

7. Avoid getting personal with someone

Toxic managers are often characterized by their need for control and tendency to be overbearing. They also tend to be personal, nit-picking, and reactionary. Ultimately, these behaviors lead to a tense and dysfunctional work environment, which can eventually impact the private lives of their subordinates. If you want to avoid becoming a toxic manager, staying away from getting personal with your team members is essential. Instead, focus on building relationships based on trust and mutual respect.

8. Avoid biases and favoritism

When it comes to managing people, the danger isn’t just in making wrong decisions – it’s in adopting a bias or favoring one person over another. It can have serious consequences, leading to resentment, infighting, and ultimately, staff turnover. To avoid becoming a toxic manager, be vigilant about preventing bias or favoritism in your interactions with your team. It will help ensure that everyone feels appreciated and respected and that all voices are heard.

9. Avoid creating unnecessary issues or mentally harassing someone

As a manager, it is your responsibility to create an environment where your team can thrive and be productive. However, if you are not careful, you can easily create needless issues or mentally harass your team members. You may do it by setting too tight or almost unachievable deadlines, assigning work to your team members out of their roles, or putting too much undue pressure. To avoid becoming toxic, you should first avoid creating unnecessary problems by setting clear and concise expectations, enforcing them fairly and consistently, and being available to answer any questions your team members may have. Additionally, be mindful of the words you use and refrain from speaking to your team in a derogatory or insulting manner as it may negatively affect their mental health. Finally, always remember that working under pressure can be beneficial but only to a certain extent. It would help if you never went beyond this extent to put pressure on your teammates.

10. Don’t pit team members against each other

If you want to keep your team healthy and productive while keeping yourself away from becoming a toxic manager, it’s essential to avoid pitting team members against each other. Pitting team members against each other creates resentment and disharmony and can lead to miscommunication, ineffective decision-making, and even sabotage. Instead of making this toxic environment, aim to build a supportive team environment. Each team member should agree with and back each other’s decisions, bring their unique skills to the team, and enjoy their company. Reward team members for their hard work and make sure that everyone feels like they have a voice and an impact on the overall direction of the company.

Conclusion

To conclude, toxic managers can ruin any workplace, especially those where personal interactions are essential for productivity. They can be very destructive and demoralizing, where employees feel like they can’t do anything right. The worst thing is that they often seem to thrive on conflict and dish it out as if it’s their favorite food. Therefore, you as a manager should protect yourself from becoming a toxic manager at all costs. The tips outlined above will keep you from maintaining the necessary distance from toxicity and move you towards becoming great managers.

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8 Steps Managers Should Take When A Team Member Leaves

8 Steps Managers Should Take When A Team Member Leaves

It can be hard to adjust when a team member leaves, but it’s even more complicated when that team member leaves of their own accord. If you’re the manager of a team, there may be times when you witness these voluntary departures of some key members of the team. It may bring much chaos to the workplace and bring significant losses. But that doesn’t mean you should be scared of it. In this blog, we have listed some steps for you to follow, which you can use first to retain the employee or move on from the departure once you are sure that the departure will occur.
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What’s the impact of an employee’s departure?

Loss of talent

A team member’s resignation signals the end of the relationship between them and the team and a loss of talent within the team. The person leaving also takes away a wealth of knowledge and experience that can be difficult to replicate. Not only will the departing employee be challenging to replace, but any projects or projects designated to the departing employee will have to be completed by someone who is not as familiar with the context and objectives of those projects.

Backfilling costs

When a team member leaves, it is essential to be prepared for the backfilling costs that will follow. It includes the cost of hiring a temporary replacement and training that the temporary employee may need to be up to speed with the company’s business. Moreover, finding someone new will itself take the company’s resources. Also, bringing someone permanently in that role and getting them to the same productivity levels takes time, energy, and effort from the manager and the organization.

Productivity loss

A company can experience a significant loss in productivity when an employee leaves. Not only is the individual gone, but their skills and knowledge also depart with them. The departing employee might have been the company’s most knowledgeable person on a particular subject, and without them to provide input, it can be difficult for the rest of the team to keep up. Additionally, the departed employee might have been a significant source of motivation for the rest of the team, and their departure can lead to a loss in morale. Also, there is a significant productivity loss by the time the replacement hire becomes fully productive.

Goodwill loss

Goodwill is the overall impression that employees have of the company. When any team member leaves, this impression gets tarnished. The first reason they’ll figure out of this employee departure is that either the organization or manager are not good enough to keep their employees, or there are way better opportunities out there. There is no doubt that when an employee leaves, the company experiences a loss of goodwill. This loss can result in reduced retention rates as even the remaining employees may start to look for other jobs that are more fulfilling and satisfying.

The disruptive effect on team dynamics

A disruption in team dynamics can occur when a team member leaves the company. It can be challenging for both the employees who have to change their working environment and the manager who faces an increased workload. The employees have to learn how to operate in a new environment, but they also have to integrate into the team seamlessly. The departure of an existing team member will also lead to more workload for the rest of the team. It could potentially lead to additional stress and burnout eventually.

Retention Or Not?

Once a team member decides to leave, you must choose first “If you want to retain that team member or not?” The answer to this question may depend on the performance levels, the cultural fit, and the overall value creation potential of that individual. When the employee discusses their decision to quit, this is the first question you must answer as a manager.

If you try to retain that person, how will you do it? Steps for all that are as follows

Start by assessing the performance of that team member

It must be overwhelming for a manager when a team member leaves suddenly. However, there may still be a chance to retain them. But, how will a manager know whether they should retain this team member or not? Assessing their past performance will be the right way to do that. If the team member could not achieve their goals or could not do their job justice, their departure won’t affect you or your team much. So, you shouldn’t be making any effort to retain them. On the other hand, if the team member was doing a good job, you should go for putting an extra effort into retaining them.

If you are going to try to retain that team member, try understanding their motivations behind making this decision

After assessing the performance, if you believe that you should retain the team member, you should aim to understand the motivations of that team member behind deciding to leave. You can start by understanding what was lacking in their job and what was in their position that they were not happy about. E.g., understanding that they may be looking for more responsibility, more recognition, more autonomy, etc. Or maybe they just got a better opportunity outside.

Try offering what can meet the expectations of that team member

Open the table for negotiation and let the team member tell you what exactly they do seek. Once you know what was lacking in their job and what was there that they didn’t like, you can offer to make changes that can meet their expectations. For example, if you understood that they were looking for more responsibility, more recognition, or lesser micromanagement, you can offer them providing the same if they decide to stay. If they are a vital team member who is valuable in terms of talent, you can even offer them a raise or promotion or some extra flexibility in their work.

Conclude the process with the idea of whether the employee is leaving or not

Once you are done making offers to retain the departing employee, make sure to conclude the retention process with a clear yes or no. It is necessary as a team member’s departure will bring many tasks for you as a manager. And, if you are stuck in figuring out if they’ll stay or not, you’ll be unnecessarily wasting a lot of your valuable time and resources. Be clear in your offers and expect the team member to be clear about if they accept those offers or not. There should be a clear YES or NO. If they accept the offer and are ready to stay, well and good. But, if they don’t and they choose to stick to their decision of leaving, the next section will tell you what steps you should follow in this case.
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8 steps for managers to take when they are sure about the departure

1. Acknowledge the team member’s decision

When someone is sure that they will leave the team, it can be challenging to manage the fallout. Managers need to acknowledge the team members’ decisions and do their best to provide them with as much support as possible. They must cope with the fact that this departure will take place and should prepare themselves to take the necessary steps forward. Some managers make the mistake of becoming bitter if the team member leaves the company. This essentially happens as managers take the departure personally. This makes the employee’s exit and transition more difficult as the relations are strained during this critical time of change. The exiting employee finds it hard to hand over and transition gracefully in such an environment. Moreover, it impacts the overall team environment and morale.

2. Finding a replacement before the team member actually leaves

Once it is sure that a team member will be quitting the job, for the next steps, managers should try to find a replacement for the departing team member. They should ensure that this replacement can come before the team member leaves. You may take the help of the HR department for this. You may find the replacement in many ways, including:
  • Hiring an outside candidate suitable for the role
  • Promoting a comparatively junior team member who has the potential to take over the role
  • Allowing someone else who has an interest in this role within the organization even though from a different team
  • Breaking the role and its responsibilities of it into small manageable chunks and delegating it to other members of the team

3. Discuss the departure with the team and internal stakeholders

As a manager, you should give the information about this departure to your team and the internal stakeholders you believe will be affected by the departure. It would help if you also were sure to inform your higher-ups for records. It is necessary to ensure that the team and these internal stakeholders prepare themselves to deal with the gap it will create and minimize the disruptions as much as possible. During this discussion, you should also ensure that your remaining employees and co-workers are not severely affected by this departure.

4. Discuss the departure with external stakeholders and communicate transition plans

When a manager is sure about an employee’s departure, it is essential to discuss the situation with external stakeholders (clients, vendors, partners, etc.) and discuss transition plans. You should send them an official communication regarding the departure. That communication should convey the changes that will come shortly due to the exit. Also, the communication should talk about the transition plan and the steps you are taking to minimize any adverse impact on the work to build confidence. Doing so can ensure that all parties are on the same page and that there are no surprises down the road. It will help minimize potential conflicts or misunderstandings and result in a smoother transition for all concerned.

5. Handle any unfinished business

When a team member leaves the company, handling any unfinished business as gracefully as possible is crucial. It includes any unfinished pieces of work, documenting work they have done, preparing knowledge transfer sessions and documents, etc. It is also essential to ensure that they return all office supplies and equipment. You should also get them the pay off all outstanding debts. By taking these simple steps, you can ensure that the departure is as smooth as possible for both the employee and the company.

6. Facilitate an effective handover for a smooth transition

When a team member leaves your team, there are a few things you, as the manager, need to keep in mind to facilitate an effective handover. First and foremost, make sure you have a clear and concise plan for the handover. It should include information about who will be the replacement of the departing employee during the transition period. Secondly, be sure to communicate your expectations and goals for the role of the departing employee effectively and honestly to the replacement. Take the help of the departing employee to prepare the replacement to take over the role and its responsibilities. Finally, make sure you provide ample resources and support to the replacing candidate to help them with their transition when a team member leaves.

7. Ensure a good farewell

When a team member leaves, there are a few things that you should do to ensure a good farewell. These include:
  • Be sure to show gratitude and thank them for their contributions to the team. Let them know that you appreciate everything that they’ve done
  • Please provide them with any relevant information or guidance that they may need during their leave
  • Thank them for their time with your team, and let them know that you’ll keep in touch
  • Make sure to send them off with a positive attitude and wish them all the best for the future

8. A Good Exit Conversation

When a team member leaves, a manager can understand their intentions and the team dynamics from an internal point of view through an exit interview or conversation. These conversations are critical to closing the relationship in a mutually respectful and satisfactory manner. Moreover, they help you understand the cause of discontent that might hurt your team.

9. Move on

In the end, managers need to understand that no matter how effectively they handle their team, there will be departures, and there isn’t much they can do about it. After being sure about the departure and following all the steps listed above, moving on from the departure is essential. Assure yourself that you did your best as a manager and push yourself ahead from the employee’s departure. Look ahead and aim to be even more effective as a manager in the future.

Conclusion

Managers must be prepared for the possibility of employees leaving the company. It can be challenging and destructive when a key team member leaves. But sticking to it can be even more destructive, and it is better to accept it and move on. By following these simple steps listed above, managers can help minimize the adverse effects of a departure on the business.

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What do you say when a team member leaves?

The best course of action to take when a team member leaves is to wish them farewell and take lessons from their journey with the team. You can bring out the best memories and positive experiences built together to conclude the liaison on a healthy note.

How do you announce a team member leaving?

Announcing the exit of a team member can be tricky, but it’s best to address it directly. Be forthright about the decision and inform the rest of the team about it. Moreover, as the team is undergoing a shuffle, plan the next set of action and distribution of responsibilities as well with the remaining team members. Ensure that they do not feel shocked and do not leave space for miscommunication.

How do you say goodbye to old team members?

Wishing farewell when an old team member leaves is an emotional moment for the team manager. As they move on to the next stage of their journey, send them with your best wishes and support them through the decision as well while being understanding of their circumstances.

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How To Keep Your Team Away From Workplace Distractions

How To Keep Your Team Away From Workplace Distractions: 10 Tips For Managers

There are times when work is unavoidable, but sometimes it’s just too tempting for your team to pull back from their work and spend their time on other activities. This article will offer ten tips for managers to help them keep their team away from workplace distractions. From setting ground rules to developing communication guidelines, these tips will help you manage distractions and keep your team focused on their tasks. So let’s start with understanding the various types of distractions that employees can fall for, which may hamper workplace productivity.
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Types of distractions that can hamper work productivity

Many distractions can take away our productivity at work; the major ones of them include:

Social media

There’s no denying that social media has changed how we communicate and share our lives with the world. While it may be entertaining, social media can also be a distraction that seriously affects work productivity. Studies show that employees who spend a lot of time on social media are more likely to have lower work productivity levels because they are constantly interrupted by message notifications and other distractions.

Noise

Noise in the workplace can be a significant distraction, especially when constantly disruptive, preventing you from focusing on your work. Some common types of noise that can hinder your work include background noise, co-workers talking, and computer noises. All of these can be disruptive and take away from your focus.

Lack of Physical activity

In today’s busy world, it is easy to become desk-bound and lose touch with the physical world. It can lead to several distractions that can impede your work productivity. It is proven that lack of physical activity directly correlates with low work productivity. If we’re not physically active, our body will produce stress hormones, leading to distraction and fatigue. This stress will not allow us to give our best, and the creative process can go on hold. It will not just take away our productivity but will also lead us to various health issues.

Interruptions

Interruptions are one of the most common workplace distractions, which can be frustrating and distracting. Common interruptions that can take away your productivity include phone calls, co-workers asking questions, and visitors checking in. Each of these distractions requires you to get up from your seat, turn your focus away from what you’re doing, and deal with the interruption. It can quickly lead to loss of focus or worse – total distraction!

Any nagging personal issues

It is another ubiquitous problem at the workplace and usually stems from a family or personal issue. That nagging phone call from your spouse or demanding child can take away your time to do meaningful work. Further, not being able to pursue something you wanted in your personal life or you missing out on something can also keep you distracted at work. It can lead to a decline in your productivity and willingness to put forth maximum effort during the day.

Ten tips for managers to keep employees away from these distractions

Distraction is the number one cause of workplace stress, and it has negative impacts on productivity. To help manage distractions and keep employees productive, here are ten tips for managers:

1. Start by implementing a distraction-free work-environment

Many companies have implemented a distraction-free work environment to minimize distractions and increase productivity. There are many ways to create a distraction-free work environment. One way is to have designated areas for employees to work in, such as closed offices, cubicles, or cabins. Managers can also provide employees with noise-canceling headphones or allow and encourage them to wear headphones while working. Further, managers need to ensure that there is no distracting element inside or near their office. They need to make sure that your office is well-lit and free from noisy distractions so that employees can focus on their work.

2. Set clear boundaries and expectations for workplace distractions

Another way to prevent your employees from getting distracted is to set clear boundaries and expectations for workplace distractions. Ensure that all employees know what is and isn’t expected in the office. It will help if you have guidelines against excess usage of phones, extra interruptions within teams, or even excessive chatting with customers. Also, communicate regularly about the guidelines and expectations for a distraction-free workplace for employees. One extreme way to implement this is to prohibit these activities completely in your workplace and impose strict penalties for those who break the rules. Another way could’ve positive reinforcement by rewarding team members who align with these guidelines to set an example for others.

3. Implement specific communication guidelines for team members

To keep your team productive and focused, it is essential to implement specific communication guidelines that will help keep employees away from distractions. These guidelines should include a particular mode for communication, a specific time frame for communication and follow-ups, time to respond, etc. For example, if one team member needs to communicate with another team member, they should first drop a mail and then wait for a response. If there is no response, they can send a follow-up mail in an hour. Nagging and sending multiple texts or emails to get one should avoid an early response at all costs. Similarly, managers also have guidelines about timely responding to work emails so that the flow of the team’s work is not interrupted. It is always helpful to ask the other person their communication and response SLAs preferences. It will ensure that no team member disturbs another team member’s focus and that communication goes unharmed.

4. Encourage employees to take breaks and avoid working overtime

By encouraging employees to take breaks and avoid working overtime, you can help maintain their focus and productivity throughout the day. It increases the amount of time they can work each day and improves their morale and overall work ethic. Employees will be less likely to feel fatigued and stressed by taking regular breaks. In addition, it helps prevent burnout, which can harm both the employee’s performance and the company’s bottom line.
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5. Teach team members how to relax and focus

Another way managers can keep their employees away from distractions is to teach them how to relax and focus. They can do it in various ways, such as meditation, mindfulness, or yoga classes. Additionally, managers can allow employees to take out some time from work to relax, which will enable them to have a better focus on their piece once done. They should also set an example for their team by being relaxed and focused on themselves.

6. Recognize and reward employees who demonstrate focus and productivity

It can be tough sometimes to keep your employees on track when they’re bombarded with distractions. That’s where recognition and rewards come in handy. By recognizing and rewarding employees who exhibit focus and productivity, you can encourage them to stay on task and maintain high productivity levels. Some of the ways in which an employee can demonstrate focus and productivity may include arriving early for work, completing assignments on time, and collaborating well with other employees. It would help ensure that these well-doings are well recognized and rewarded. It will also encourage constantly distracted employees to start showing a focus on their work and enhance their productivity.

7. Offer counseling and support to employees who need it

It is highly possible that employees must have some real issues and problems that keep them away from focusing on their work. These may include fear of competition, inability to understand new things, or severe mental health issues. These issues can become severe and can negatively impact the employee’s performance and well-being. Therefore, managers should offer counseling and support to their employees whenever they need it to avoid things going out of hand.

8. Establish some ground rules for social activities in the workplace, such as eating

Eating and chatting with colleagues are both equally important for employees. Eating is essential for them to be nourished, and chatting is vital to keep them away from boredom. But, managers should set some ground rules to keep employees from spending too much time on these social activities. According to office hours, they should put a specific time frame for employees to have their lunch or other meals. They can also use these lunch breaks and other small breaks for chatting with colleagues.

9. Encourage your employees to be well-organized

Being well-organized is another way managers can ensure that their employees are away from distractions. It involves having a clean desk, putting every tool or resource they may need in place, having a proper schedule for everything, etc. Without being well-organized, employees will be left with no other choice but to be distracted and waste their time in the chaos it creates. It is why they should encourage being well-organized which they can also do by being an example themselves.

10. Create a healthy work-life balance for all employees

Employees who cannot get or maintain a healthy work-life balance are more likely to be distracted from their work. If they are not able to give much time to their personal life, they may have their mind stuck in the things they were not able to do or the plans they were not able to execute within their personal lives. It can be very harmful to workplace productivity. Therefore, as the final way to keep their employees away from distraction, managers should create a healthy work-life balance for all of their employees.

Conclusion

Distractions of all kinds can be harmful to workplace productivity. Keeping your team away from distractions is a top priority for any manager. By following the tips provided in this blog, you’re well on your way to success! We’ve got you covered, from developing a distraction-free work environment to setting clear boundaries and enforcing them!

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8 Signs Of Disengaged Employees That Ring An Alarm Bell

8 Signs Of Disengaged Employees That Ring An Alarm Bell

Engagement is key to a successful workplace – if employees entirely invest themselves in their work and stay happy with the company they work for, they’re more likely to be productive and innovative. But what happens when employees start to lose interest? It can be challenging for managers with an untrained eye to distinguish between engagement and disengagement. But, eight signs of disengaged employees can help managers identify problems. If you’re concerned about employee engagement in your team, read on for tips to combat disengagement and ensure that your employees stay focused and motivated.
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8 Signs Of Disengaged Employees In Your Team

Employee engagement is crucial for a company’s success. When employees are engaged, they are motivated to do their best work. They are then more likely to be creative and innovative. However, if employee engagement is not up to par, it can harm the company. Here are eight signs of disengagement in employees and what you can do to help:

They are not punctual

When employees are consistently not punctual, it is usually an indication that they are disengaged. Employees engaged in their work are typically excited about their work and show up on time. On the other hand, employees who are not engaged usually join the office late and leave early, which may indicate that they are not interested in their work. Moreover, when employees constantly arrive and leave early, it disrupts the workflow and slows down the entire process. It also leads to less productivity inefficiency. This kind of pattern may not always indicate disengagement. But if it becomes a habit, this is one of the signs of low employee engagement.

Lack of communication within the team

If you notice that your employees aren’t interacting as much as they used to, it might be a sign that they’re not engaged. Employees engaged in their jobs often communicate with each other and are not afraid to express their thoughts and ideas. On the contrary, employees who aren’t engaged rarely initiate or respond to emails or messages sent through channels such as email, Slack, etc., which shows they have no intention of conversing, so it only makes sense if they were not interested.

They are not collaborating with others in the team

When employees are not collaborating with others in the team, it could be a one of the signs of a disengaged employee. Employees who lack engagement in their work usually feel that they don’t have much to contribute. Moreover, they tend to be too critical of the work their colleagues are doing. They are unwilling or even interested in joining discussions that relate directly to them as team members. Additionally, if you notice that certain people aren’t contributing as much as others, this could also be a sign of lack of engagement.

They skip team gatherings outside the office

When employees regularly skip out on team gatherings outside of the office, it’s a clear sign of disengagement with their work. When employees feel disconnected from their team, it can harm their morale and engagement. These events can provide a valuable opportunity to bond and know each other better. But when employees start to miss these events, they’re not as invested in their work as possible, which is one of the obvious signs of a disengaged employee.

They do not give much input or ideas during brainstorming sessions

If your employees are not giving much input or ideas during brainstorming sessions, it is a big sign of disengagement. When employees are engaged in their work, they are more likely to develop creative solutions and think outside the box. On the other hand, when disengagement occurs, they are not giving much input or ideas during brainstorming sessions. Individuals who show signs of low employee engagement in their work have difficulty coming up with new ideas. After all, they don’t feel inspired and wholly invested in the project they are working on.

They do not voice any concerns or give suggestions

If you notice that your employees are not voicing any concerns or giving suggestions, you might get happy thinking that everything is fine and there is no problem in your team. But actually, it’s among the major signs of disengagement. Employees engaged in their work are open to putting forward their concerns or suggestions. However, when they lack engagement with their work, these employees may find it difficult to voice anything. It can be because of the lack of motivation or interest in the project they are currently working on.

Frequent breaks during work or absenteeism

Frequent breaks during work or absenteeism are both classic signs of employee disengagement. When employees feel disengaged, they are less likely to focus on their work and are more likely to take breaks instead. They often do not try hard enough or show a lack of interest in their job. It can have a significant impact on their productivity and the efficiency of the workplace. Here are 10 ways you can fight absenteeism in your team.

They typically do what managers tell them to do and seldom add any additional value to the work

Engaged employees are passionate about their work and contribute value to the company. They don’t just stick to what their managers tell them to do. Instead, they constantly look for ways to make their work better. In contrast, disengaged employees do not add value to the work and typically do not engage with their colleagues. These employees usually have low morale and are a significant drag on the team. By taking these signs into account, you can start to address the issue and encourage employee engagement. By doing so, you can ensure that your company remains successful and continues to grow with greater profitability.

How can managers combat employee disengagement?

Once you have identified the signs of disengagement in your team, you can start working on improving employee engagement. Here are a few ways that you can diminish the signs of low employee engagement from your team effectively:

Help employees understand their role in the company

By helping employees understand their role in the company and understanding their strengths and weaknesses, managers can help employees feel appreciated and motivated to continue contributing to the company. Additionally, managers can identify areas in which employees need more help or training and take steps to provide that assistance. It will ultimately lead to employees having complete dedication to their work with a full capability to do so.

Encourage employees by providing positive feedback and perks

Employee disengagement can be a costly problem for the team and the company, as it leads to decreased productivity and morale and high employee turnover rates. Spending small amounts of money here and there to avoid these significant losses shouldn’t be much of an expense for a company. Managers can encourage employees to stay motivated and engaged by providing positive feedback and perks such as bonuses, gift cards, or equipment relevant to their work to combat employee disengagement. By rewarding employees for their efforts, you keep them motivated and engaged and create a sense of camaraderie that benefits the entire team.
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Create a sense of community and promote team involvement

Another effective way of effectively reducing the signs of low employee engagement is for managers to create a sense of community among employees and promote team involvement. It will help employees feel like they are part of a team and incentivize them to work hard and contribute their best efforts. It will also allow managers to ensure that employees are more connected to the organization. Further, it will help create a strong sense of belongingness.

Encourage open communication between employees

Encouraging open communication between employees will help create a positive environment where all employees feel comfortable voicing their thoughts and concerns. You will also get a chance to understand directly why you have been observing signs of disengagement in your team. By doing so, managers can quickly identify any problems and work towards resolving them. Additionally, open communication will help build trust between employees and the management team, encouraging employee loyalty and productivity. It will not leave much room for dis-engagement within the workforce. Wondering how to do this? Check out how managers can become facilitator to communication in teams? to learn more.

Recognize employee contributions

When employees feel unrecognized and unappreciated for their contributions, morale drops, and productivity suffers. A lack of recognition can also lead to unrest and disrupt team dynamics. To combat employee disengagement, managers should first recognize their employees’ contributions. They can do it through feedback and recognition systems, social media platforms, and other communication channels. Managers can foster a productive and engaged workforce where employees work to their full potential by recognizing employees’ efforts and compensating fairly.

Check out more tips here

Conclusion

If you were feeling lost as to how to combat employee disengagement? You no longer need to. After understanding the eight signs of disengaged employees you can set to wok to bring your team on track. This blog discussed the different signs of low employee engagement and what managers can do to combat it. You can check further resources linked at the end of the blog to combat the signs of employee disengagement in your team. You will then be able to help your team have the motivation to be productive. Continue reading more blogs for more helpful content on leadership and management.

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FAQs

What is an example of workplace disengagement?

Workplace disengagement is a lack of motivation or interest in work tasks, often resulting in decreased productivity and job satisfaction. An example of workplace disengagement is an employee who consistently misses deadlines, is frequently absent or takes long breaks, and demonstrates a lack of interest or enthusiasm for work.

How do you deal with disengagements in the workplace?

To deal with disengagement in the workplace, it is important to identify the root cause of the disengagement. This may involve meeting with the employee to discuss their concerns, offering support or additional training, providing opportunities for growth and development, or redefining job responsibilities to better match the employee’s strengths and interests. Creating a positive work environment with clear expectations and opportunities for feedback can also help to prevent disengagement in the first place.

What causes disengagements in the workplace?

Disengagement in the workplace can be caused by a variety of factors, including lack of recognition or appreciation, unclear job expectations, inadequate training or support, poor communication, and a negative work environment.
Burnout and stress can also contribute to disengagement, as can a lack of alignment between the employee’s values and the company’s mission or goals. Addressing these underlying issues can help to prevent and manage disengagement in the workplace.

Being An Approachable Manager: 8 Essential Steps To Follow

Being An Approachable Manager: 8 Essential Steps To Follow

Being approachable isn’t just a fancy term for being friendly. It is actually about setting the right tone and listening to others. When you’re being approachable as a leader, people know that they can come to you with any questions or concerns, and you’re likely to be able to offer sound advice and help them out. More importantly, they don’t feel shy or are scared of you. In the context of managers, being an approachable manager is critical if you want to build a good relationship with your team members. It can also help you forge stronger business ties.  However, becoming an approachable manager isn’t easy. In fact, it can be pretty challenging. But if you’re up for the challenge, you can take a few simple steps to become more approachable and intuitive. This blog outlines these steps while explaining how to make the most of them. We’ll also be discussing the benefits of being an approachable manager, as it is something you need to know to get the motivation to walk down this path. So if you’re looking to be more approachable, read on!
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The benefits of being an Approachable Manager

Being an approachable manager has many benefits for both you and your employees. By creating an open and communicative work environment, you create a trusting relationship that can lead to team productivity and success. Additionally, being approachable makes it easy for your employees to reach out and ask for help – no matter how big or small the issue may be. By taking the time to listen attentively, you can resolve any conflicts or concerns quickly and efficiently. In the end, being an approachable manager builds trust, communication, and team collaboration. Let’s take a deeper look.

You’ll be more likely to keep your team on track and motivated

Managing a team can be challenging, but it can also be rewarding if you are an approachable manager. A study published in the Journal of Applied Psychology found that employees who viewed their managers as accessible were more likely to feel motivated and engaged in their work and were less likely to leave their jobs. Employees feel appreciated and understood by their managers, boosting their morale and motivation. You keep your team on track and build trust and rapport with them by being approachable.

Your team will feel more comfortable talking with you

Your team’s inability to openly talk to you is bad news if you aim to become an effective manager. People tend to feel more comfortable talking with someone approachable. Therefore, being approachable as a manager makes it easier for you to resolve problems. It also leads to better lines of communication across the organization and builds a more robust network. As a result, everyone will be able to understand what is happening quickly, and that can resolve any issues swiftly. In a fast-paced environment like today’s business world, being an approachable manager is essential for quick resolutions.

They’ll trust you more and be more responsive when asking for help or feedback

Being an approachable manager enables you to build strong relationships with your team members. It also boosts trust and leads to more productive collaborations. It further leads to a more responsive team when you ask them for help or feedback. Additionally, it translates to more stable team culture, reduced communication breakdowns, and a streamlined workflow. It ultimately leads to a more substantial business. As a result, you can be assured of better outcomes and increased efficiency.

You’ll be more likely to find new talent

There’s no doubt that hiring and retaining the best talent is one of the most important aspects of any business, and attrition is also a challenge that many managers face daily. When you’re an approachable manager, you open yourself up to potential candidates and make it easier for them to connect with you. It, in turn, makes it much easier for them to apply for your position and cross probably the most challenging part of the job application process. When you make it easy for people to reach out to you, they’re more likely to feel comfortable sharing their ideas and desires with you – leading to a more productive team overall.

You’ll be more likely to get your team’s feedback and suggestions

It’s no secret that a strong relationship between a manager and their team is essential for successful functioning. An approachable manager who understands their employees’ needs will be more likely to get their feedback and suggestions, leading to better decision making, improved execution, and a more robust bottom line. After all, the more informed a manager is, the better they can make informed decisions that will improve the company overall. So, if you want your business to thrive in the future, make sure to put in the extra effort to be an approachable leader and friendly to your team. In return, you’ll be rewarded with precious feedback and suggestions.

Approachability is contagious; if people see you as approachable, they’re more likely to follow suit

The key is to make sure that you’re constantly working on improving your technique and setting the example for your team. If you can show them that it’s possible to be approachable and professional simultaneously, they’re more likely to follow your lead. And the best part is that it doesn’t take much effort; it can even be fun! By bringing a few changes in your behavior and skills to become approachable, you can ensure that you’re setting the right example for your team and making a positive impact on their careers.

Lastly, being approachable builds trust

Being approachable is an important skill, especially if you want to build trust and good relationships with your team members and clients. Trust is at the heart of any healthy relationship or organization. When you trust someone, you are more likely to be open and honest with them, and you tend to view them as a credible source of information. Approachability goes beyond simply being polite; it is about taking the time to get to know your employees and customers on a personal level. You can build a strong foundation for lasting relationships that are crucial to your success.

The steps you need to follow to become an Approachable Manager

The steps you need to follow consist of a few changes in your behavior and the skills and processes you follow. These changes will ultimately increase your approachability and lead you towards becoming an approachable manager. So, what are these changes? Let’s discuss them one by one.

Changes in Behavior

The most critical part of the behavior change is to look human to your team. They must see you for the individual you are and not a position. Humans are vulnerable. They make mistakes and learn from them. They also have fun with the people around them. So don’t present yourself as someone else. Be yourself like you are with your friends.
1. Develop a positive attitude
It’s crucial to have a positive attitude when striving to be an approachable manager. It is essential because seeing yourself as a positive person will change how you think, act, and relate. You’ll spontaneously treat others with respect, kindness, and warmth. All this will together make you approachable. It can be difficult when things are going poorly, but it’s essential if you want to build relationships with your team and achieve the objectives you set for yourself. One of the best ways to develop a positive attitude is to focus on your strengths. When you focus on what you do well, you’ll see progress and success in areas you previously struggled with. That will ultimately lead you to develop a positive attitude.
2. Be vulnerable in sharing your failures or insecurities
As a manager, it’s important to be vulnerable in sharing your failures or insecurities. It will help you build trust and credibility with your team and enable them to lean on you for support when things get tough. When you are completely candid with your team, they will see you as a person instead of a manager. It empowers them to take risks and make decisions in the team’s best interest. It’s also important to be open about your thoughts and ideas so that they can provide valuable feedback. If you can make yourself approachable and available, your team will be more likely to report to you with good news, and they’ll be more likely to stick around if things go wrong.
3. When you don’t know something, accept it and work together to figure out
When you don’t know something, and you’re the team manager, it’s essential to be patient and accept that fact. It means reaching out to your team and asking for help in most cases. If somebody on your team is knowledgeable about the subject, they’re more than happy to lend a hand. You can quickly get up to speed on the issue and make the best decisions possible by working together. It is essential for decisions that impact the team’s productivity or morale. When you approach your employees with your problems or shortcomings, they are also pushed to come to you for their issues, positively impacting your approachability.
4. Speak openly and honestly with others
If you want to become an approachable manager, a crucial step is to start speaking openly and honestly with others. It means being straightforward and honest about your intentions and willing to listen to others’ perspectives. Be responsive, show openness to feedback, and communicate openly about what you are doing and why so that everyone in your team feels engaged and invested in your work. Finally, while being honest, respect others’ time and effort.
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Changes in skill and process

Along with the behavior change, you will also have to get new skills and put some new processes in place. Basically, it would help if you created the right opportunities.
1. Proactively schedule one-on-one meetings with your direct and indirect reports
Being an approachable manager isn’t simply a one-time act. It’s a continuous journey. As your team grows and your responsibilities increase, it’s essential to schedule one-on-one meetings with your indirect and direct reports proactively. This way, you can get to know them better, build trust and accountability, and manage expectations. It will allow you to get a 360-degree view of their work and progress and get their feedback and suggestions on how you can improve their working environment. It will also allow you to connect with them at a personal level. It’s also essential to create an environment where your team feels comfortable communicating openly and candidly with you. These one-on-one meetings are also a great way to show empathy and compassion to your employees, and these are the critical skills of approachable people.
2. Keep seeking feedback from your team and others around you
To be an approachable manager, you need to seek feedback from your team and others around you constantly. It will help you understand the areas in which you need to improve and take the necessary measures to improve your relationship and communication skills. By getting feedback from various sources, you will be able to understand the needs of your team better and cater to them accordingly. However, take proper note of your feedback, as it can be a valuable tool in your professional arsenal. If handled properly, feedback can help drive continuous improvement and development in your managerial skills.
3. Practice active listening
Being approachable starts with being a good listener, which means being able to listen attentively. Active listening is simply taking in what the other person is saying and not focusing on distractions like your thoughts or opinions. It includes asking good questions, being inquisitive, maintaining eye contact, and paying attention to what your team members say. It will help you understand their individual needs and goals. When you can effectively listen to others, you can build trust and rapport, which will help improve the overall quality of your communication. It makes it easier for the other person to open up to you, allowing you to understand their intentions and motivations better.
4. Make your body language approachable
Body language can be compelling and make you or break you in relationships with your employees. If you want to become an approachable manager, you need to start by making sure that your body language is open, friendly, and inviting. Start by keeping your hands out of your pockets, maintain a good posture, and avoid crossing your arms or legs. Instead, uncross your arms and legs, and take a deep breath to attain a relaxed position. Keep your facial features soft and neutral, and avoid making any intense or angry expressions. Also, avoid any inappropriate hand gestures. Finally, keep your voice calm and low-key when speaking to others. You can make it easy for others to approach you and start working together by following these simple tips.

Conclusion

To conclude, being approachable is a desirable trait in managers, but it’s also something that can exponentially increase your chances of success. Being an approachable manager is a great way to build a good rapport with your team, but it also has many tangible benefits. As mentioned in the blog, you need to take a few key steps to become an Approachable Manager. By following these steps and bringing the required changes in your behavior, skills, and the processes you follow, you’ll be well on your way to becoming an approachable manager. Also, you can take assistance from Risely-manager’s buddy to enhance your managerial skills and adapt to changes to create a healthy workplace culture.

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FAQs

Why should managers be approachable?

Managers should be approachable because it fosters open communication and builds trust between them and their team members. When employees feel comfortable approaching their manager, they are more likely to share feedback, ideas, and concerns, which can lead to better collaboration, problem-solving, and overall performance.

What does it mean to be an approachable leader?

Being an approachable leader means creating an environment where team members feel comfortable coming to you with questions, concerns, feedback, or ideas. It means being open, receptive, and non-judgmental when team members approach you, and actively listening to what they have to say. Approachable leaders are also willing to provide support, guidance, and mentorship to their team members when needed.

What are approachable leadership qualities?

Some approachable leadership qualities that every manager should aspire to have are:
– Active listening
– Being open to questions and ideas
– Humility
– Accessibility

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5 Frameworks to Master Prioritization Skills

5 Frameworks to Master Prioritization Skills Ever feel like your to-do list has morphed into a never-ending monster, overflowing with tasks and projects all vying for your attention? You’re not…
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Are effective managers and leaders born or made? Discussing the Debate

Are effective managers and leaders born or made? Discussing the Debate As a leader, you’re responsible for setting the tone and direction of your team – and, ultimately, your organization.…
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7 Great Effective Communication Hacks Every Manager Needs (With Examples)

7 Great Effective Communication Hacks Every Manager Needs (With Examples) Effective communication is the key to success in any industry. Communicating effectively is more than just words. It’s also about…
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Assertive Communication for Managers: 5 Hacks to Master the Skill

Assertive Communication for Managers: 5 Hacks to Master the Skill A manager’s communication skills can make or break the success of an organization. From leading others and making crucial decisions…
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How Can A Manager Facilitate Hybrid Meetings Effectively?

How Can A Manager Facilitate Hybrid Meetings Effectively?

The way meetings are done is rapidly changing as businesses look for more effective communication methods. Technology has made it easier for people to collaborate from anywhere globally, and hybrid meeting environments allow managers to combine the convening power of face-to-face meetings with the flexibility and reach of electronic communications. On the other hand, it is also true that managers face unique challenges when facilitating meetings in a hybrid environment. This article will discuss the challenges managers face in the hybrid working model and six simple steps for managers to facilitate meetings in the hybrid work environment effectively.
Table of Contents

What is a hybrid work environment?

A hybrid work environment is a type of working environment that combines the best of both worlds, i.e., the traditional office and the distributed workplace. A hybrid workplace allows for a more flexible and mobile working environment, which helps employees manage their work-life balance efficiently. It brings the convenience of working from anywhere and accessing team members and superiors anytime needed. It saves both time and energy, as employees no longer have to waste time traveling to and from work or waiting on hold for hours on end.  This hybrid work model also allows for more collaboration and integration between teams, which leads to better communication and synergy among team members. A recent study found that employees in a hybrid workplace are more productive than those in a traditional office setting. Like it or not, hybrid working is here to stay. It is perfect for businesses that want to keep up with the latest trends and keep their employees engaged and motivated.

What challenges does Hybrid Working present for managers?

Lack of clarity about decision rights

Hybrid work models, which combine elements of both an on-demand and a traditional workforce, present several challenges for managers. Specifically, these models lack clarity about decision rights and the level of engagement between employees and managers. It can result in power imbalances which create tension and conflict, as employees feel that they are not being given the autonomy to do their jobs effectively. Additionally, the lack of clarity about decision rights can make it challenging to allocate resources and make decisions about long-term strategies. A great way to avoid this as a manager is to implement clear communication policies and guidelines and ensure everyone understands them clearly.

Difficulty in balancing centralized and local control

Centralized control is necessary to ensure consistency and compliance with company policies and procedures. However, local control is essential for businesses to be agile and responsive to customer needs. Centralized work models involve a single point of control, while local work models (an outcome of the hybrid work model) give individuals more autonomy and responsibility. The trade-off, of course, is that this decentralization can lead to difficulty in balancing centralized and local control. In a hybrid work model, it can be challenging to determine which authority should be vested in which location, and employees may feel restricted or frustrated with their roles. As a result, managers may experience difficulty coordinating and integrating centralized and local functions.

Misalignment of incentives

Managers’ main challenge in a hybrid work model is the misalignment of incentives. In a traditional setting, managers are rewarded for producing results. On the other hand, in a hybrid environment, they are often rewarded for adopting a work style that is more flexible and adaptive. It can lead to tension and conflict between managers and employees striving to achieve different goals. To mitigate this, managers need to develop clear and concise goals and expectations. They should then reward employees for achieving them in a way that is both fair and motivating.

Difficulties in scaling up or down meeting agendas and processes

When a company adopts a hybrid work model, it cannot scale up or down its meeting agendas and processes smoothly and seamlessly. In many cases, this leads to chaos and inconsistency in the workplace. It can also lead to a loss of focus and morale among employees as they cannot manage their work schedule smoothly and efficiently. Additionally, many managers find it difficult to delegate work effectively under a hybrid work model. This is because it becomes difficult to track who is responsible for what.

Communication breakdowns

Hybrid work models present several challenges for managers, as communication between employees and supervisors can get tricky. It is because the lines of authority can become blurred, and employees may not know to whom they should report. Tracking progress and managing expectations can be challenging when employees work in different time zones or on different projects. With a hybrid work model, managers must establish clear protocols and systems for communication so that breakdowns don’t occur. As is this hybrid working model, a part of the workforce works online. Communication breakdowns, therefore, can also happen due to poor connectivity. But managers can overcome that by ensuring that all their remote colleagues or employees have active internet connections.
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How can a manager facilitate productive meetings in this type of environment? 6 simple steps

The modern workplace is becoming more and more diverse, with employees working remotely and even in different time zones. It is the time of remote work and virtual meetings instead of the in-person meeting we used to have in the meeting room. The ground rules, too, are way different for these online meetings. A remote participant is not always expected to be formally dressed or seated at a desk to attend the meeting, which used to be or even still is compulsory for an in-person attendee. Conference rooms have shifted to an online chatbox, and the whiteboard has changed to online Jamboards. The entire workplace has shifted to the respective laptops of employees. Ultimately, many things have changed due to this shift from a traditional to a hybrid working model, which has brought many difficulties to facilitate productive meetings with their workforce. As a manager, it’s essential to facilitate effective and productive meetings in a hybrid environment. It is essential to make sure that both your remote and in-person participants of the meetings can make something out of the meetings, and the meetings add to their productivity and efficiency. Here are six simple steps to help you become a meeting facilitator and ensure effective facilitation of meetings with your hybrid teams.

1. Define the purpose of the meeting and what you hope to achieve

When organizing a meeting in the hybrid model, it is essential to define the purpose of the meeting and what you hope to achieve. It will help you set the right tone and focus the discussion on the most critical issues. Once you have identified the objectives of the meeting, it will be easier to determine how best to accommodate them. Make sure to choose the right time and place/platform (Zoom, Google meets) for the meeting and prepare a reasonable agenda that covers all the key points. Finally, enforce good communication and attendance policies so that everyone is aware of what is happening in the meeting and can contribute effectively.

2. Send out an agenda in advance, and request participants to come prepared

A lot can happen in a meeting, and it can be tough to keep track of everything going on. It can be even more challenging in the case of hybrid meetings as you do not have everyone present in one place. Therefore when trying to facilitate a hybrid meeting as a manager, you should send out an agenda in advance so that everyone knows what’s expected of them and what they need to bring. It will help minimize distractions and ensure that everyone has enough time to prepare. Additionally, ask attendees to come prepared by bringing any relevant documents or materials they think may be relevant. You may also ask online participants to make notes of the meeting using notepads or a virtual Jamboard. It will help foster a productive meeting environment and ensure that everyone is on their toes!

3. Share relevant material in advance for pre-reads

Suppose you’re trying to hold productive team meetings in a hybrid work environment, where people are both in the office and remote. It can be tricky to ensure that everyone has the relevant material before the meeting starts. One way to overcome this hurdle is to share your material well in advance for pre-reads with the meeting attendees. This way, everyone knows what to expect and can get down to business quicker. Additionally, by setting up pre-read schedules for all team members, you can manage expectations and avoid any disruptions or misunderstandings during the meeting. You can guarantee that your team meetings are productive and fruitful with adequate preparation and communication!

4. Make sure everyone has access to the necessary tools and technology to participate

If you’re looking to have productive meetings in a hybrid work environment, make sure everyone has more accessible access to the necessary tools and technology to participate. E.g., Make sure everyone has internet connectivity, access to chat rooms, a compatible company or own device, a working camera and microphone, access to the digital Whiteboard for making notes, and all other digital tools they’ll require to participate in the meetings. This way, no one is left out or left behind, and everyone can be productive and engaged in the meeting. This way, they can share their inputs and ideas effortlessly. It will also help ensure that the meeting proceedings are efficient and effective. By ensuring that everyone has access to the latest tools and technologies, you will be able to maximize the potential of your team and achieve better results. Your team members will also have a more productive meeting by utilizing remote platforms and applications.

5. Be mindful of time zones and scheduling conflicts

Managing a productive meeting in a hybrid work environment can be tricky. Especially when there are time zones differences and scheduling conflicts to consider. By being mindful of these factors, you can help your team members to join on time. It will also help them focus on the meeting without any distractions. Plan your meetings well in advance to avoid any clashes. You should always be on the lookout for new opportunities brought about by the meeting. Additionally, try to keep the discussion as streamlined as possible. This will ensure that everyone can get their point across in the shortest amount of time. Taking these measures can help your team have productive meetings worth their time.

6. Keep meetings short and concise

Business meetings can be pretty tedious and time-consuming, not to mention frustrating. Managers need to keep meetings short and concise in a hybrid work environment. Keeping them concise is the key to making them productive and efficient. It will help keep the team mobilized and focused on the task at hand while also avoiding unnecessary delays. Managers should also avoid going into too much detail. They should stick to the key points that need to be discussed at the meeting. This way, everyone can get their point across quickly and move on to more critical tasks. Additionally, breaking the meeting into smaller segments will help address any issues that may arise promptly. You can create more efficient and productive meetings that will help your team move forward in unison by following this.

Conclusion

A hybrid work environment is a mix of traditional and modern workplace styles. It’s becoming increasingly common as more companies adopt hybrid work arrangements. It allows employees to work flexibly and take care of their responsibilities in their free time. It can be a great way to provide employees with the flexibility they need and foster creativity and innovation. At the same time, it can also present some challenges for managers. We have outlined six simple steps for managers to facilitate productive meetings in a hybrid environment. We believe that by following these steps, you will be on the road to facilitating hybrid meetings effectively with your team. It will ultimately help you plan and manage your business better.

Practice active listening to be cognizant of everyone’s needs in the hybrid mode.

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What Makes A Good Manager In The Employee’s Perspective?

What Makes A Good Manager In The Employee’s Perspective?

Working for a good manager can be incredibly rewarding. They lead teams and manage projects efficiently, which improves results. However, not all managers are created equal, and not all employees enjoy working under their manager. In this blog, we take an employee perspective to understand what it is like to work for a good manager. We ask questions like: What do such managers do, which qualities make them good? And what does a good manager not do? And how do employees feel when they work for the ideal manager? We believe that the answers we get will be highly beneficial to all the managers. So, without further delay, let’s Start!
Table of Contents

What Makes A Good Manager?

Becoming the ideal manager for your team members is not about making them happy by being soft on them. It is also not about compromising on performance. Instead, it is much deeper than that. It is about the experiences you give to your team members daily that make you a good manager to them. So what does a good manager do?

Develops and maintains relationships with employees

Good managers are adept at developing and maintaining solid relationships with his employees. The ideal manager knows how to listen, understand, and empathize with their employees and can foster a positive work environment. They understand that working relationships are a two-way street and strive to build a rapport with their team members. These relationships go a long way in improving morale and motivation while ensuring that everyone is on the same page and understands their roles within the organization. It further leads to productive and loyal employees who are more likely to achieve their goals and contribute to the organization’s success.

Leads by example

The ideal manager leads by example. He sets the right tone for the team, ensures that everyone is working towards the same vision, and sets high standards for himself and his team. By being a role model and setting the right example, he ensures that the team follows his lead and behaves in a responsible and professional manner. He also sets clear expectations and benchmarks for the team, ensuring that they know what is expected of them and that they are held accountable for their actions. By setting an excellent example, the manager ensures that everyone on the team behaves in a manner that is conducive to the company’s goals.

Takes care of their team

They take care of their team by providing the necessary resources and support to help them achieve their goals. Such managers create an environment where employees feel valued, supported, and motivated to achieve the company’s objectives. They are also proactive in enforcing company policies and ensuring that employees follow the correct procedures. A good manager is also likely to be proactive in identifying potential problems and addressing them early on. By doing all these things, a manager can ensure that their team is performing at its best which can direct the company towards success.

Provides clear instructions 

Managers who are liked by their teams provide clear instructions for what needs to be done to achieve the desired results. They are clear about the goal, the required resources, and the timeline for completing the task. With this clarity of goals and expectations, employees can move forward with their duties together with a better understanding of what the manager expects of them. It leads to a more efficient work environment and better output.

Takes inputs from the team

Effective managers take input from the team to ensure that they are making the best possible decisions for the company. By understanding what the team wants and needs, a good manager can steer the ship in the right direction. Managers who understand their team and work to build a collaborative environment can achieve far more excellent results than those who try to micromanage everything. Such managers create a cooperative atmosphere that encourages creativity and innovation by working closely with the team.

Sets a positive tone for the workplace

A good manager sets a positive tone for the workplace, which is essential for encouraging creativity, productivity, and teamwork. A relaxed and conducive environment lets employees take risks and engage in productive debate without feeling undermined. Additionally, a good manager balances accountability with flexibility so that everyone feels like they can contribute their best ideas and efforts. By setting the tone for positive workplace culture, such a manager helps create a winning team!

Communicates effectively

A good manager is communicative and can get his point across effectively and understandably. They can take the time to listen to his employees and understand their needs and then take appropriate action based on this information. They can also convey their ideas and plans clearly and concisely and see the big picture. Further, they can also identify and address any issues as soon as they arise so that everyone can focus on the task at hand. They send to-the-point emails and carry out team meetings well and productively. By being an effective communicator, they can help their team achieve their goals efficiently and on time.

Listens to employees without judging

Another critical attribute of such managers is that they’re good listeners. It means they are willing to hear what employees have to say, no matter how unpopular it may be. Good managers also don’t judge their employees but take them into account and understand their concerns and motivations. By doing this, managers can better understand how best to help their employees meet their goals and ensure that everyone on the team is productive and happy.

What does a good manager not do?

What you do as a manager is not the only ground to decide if you are good or not. There are also things that good managers “do not do.”

Try to micromanage employees

Micromanaging employees can be a real drag on productivity and can lead to reduced satisfaction among employees. A good manager understands that each employee is unique and has their strengths and weaknesses and strives to let them do their job in their way. Instead of controlling every move they make, the manager trusts their employees to do their job thoroughly and with integrity and leaves them to manage their own time and projects.

Require constant intervention from employees

A good manager doesn’t require constant help or intervention from employees, as this can lead to inefficient and wasted time. They can work on their own and delegate tasks as needed so that their employees can focus on tasks that are more important and fulfilling. A situation where employees constantly need to help their managers, can lead to resentment among employees and decrease productivity. The manager ensures that his team members have the resources and freedom to do their jobs effectively.

Allow disagreements and conflict to fester in the workplace

Such managers understand that disagreements and conflicts are inevitable in any workplace, but they should not fester. The facilitate and manage these disputes in a constructive and timely manner so that the workplace remains productive and team-friendly. They have well-rehearsed solutions if unresolved conflicts arise, such as mediation or encouraging people to solve the differences. In short, a good manager manages employee relationships to promote productivity and harmony.

Not prioritizing tasks and responsibilities

Too often, we allow our tasks to pile up. We then berate ourselves for not being able to get everything done. It may happen due to ineffective time management and the inability to prioritize essential tasks and responsibilities. A good manager understands the importance of prioritizing and gives each job the attention it deserves. By setting realistic goals and deadlines and sticking to them, they ensure that the work is done on time and to the best of their ability. They also understand the importance of delegating tasks and decision-making appropriately so that everyone can contribute their fair share.
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How does Working for a Good Manager Feel: An Employee Perspective

There is much difference in the way employees feel when working for good managers vs. working for poor managers. Working under good or great managers makes it a lot more positive experience for employees. There are many different ways employees feel when working for good managers. Taking the most common routes into consideration, we would like to list that while working under the ideal manager:

Employees feel appreciated, valued, and respected.

Managers know how to identify and appreciate the strengths of their employees. By doing this, they foster a team environment where everyone is encouraged to contribute their best work. Employees who feel respected and appreciated work are likely to give their best effort, leading to a successful workplace. They also make sure that employees can balance their personal and professional lives and that they can take time off when needed. It leads to employees feeling valued and respected, which is integral for a successful workplace.

They might feel like they can be themselves and let their work speak for them.

Good managers know how to create an environment where employees can be themselves and let their work speak for them. They understand that talent is the key to success, and they are willing to invest in their team to make them successful. It goes a long way in fostering a positive work culture and retaining top talent. Additionally, such managers provide feedback in a constructive manner, which helps employees learn and unlock professional development.

They might feel like their work is essential and that the manager cares about their success.

When you work for such a manager, you might feel like your work is essential and that the manager cares about your success. They will help you with your career goals and provide guidance and support along the way. It can help you develop as a professional and feel like your work is valued. Additionally, they will create an environment conducive to productivity and creativity. In other words, employees will feel challenged and engaged in their work, which will lead to success.

There is a feeling of calmness, order, and productivity in the workplace.

Many employees feel at ease and productive when working for a these managers. They ensure order and productivity in the workplace. They also ensure that the employees feel calm and at ease without any stress. It is because a good manager can identify their employees’ strengths and weaknesses. Managers can then utilize the team members’ strengths to the fullest potential. They also create a sense of self-awareness within the team which makes them realize what they are capable of achieving. It also leads to increased job satisfaction, ultimately cutting down employee turnover.

Conclusion

To conclude, it’s essential to understand what makes a good manager. A good manager knows how to motivate and lead his team in the right direction. They also set reasonable expectations and behave professionally. They have the unique ability to see the potential in their team and use this to their advantage. On the other hand, a bad manager can be toxic and destructive, leading to low morale and a lack of productivity on an organizational level. Generally speaking, employees are enthusiastic and appreciate the sense of security and stability that comes with being under a good manager’s guidance. We believe that if managers can follow in the footsteps mentioned in this blog post, they can make sure to become an example of a good manager and eventually great leaders of their organization.

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What Does A Well-Organized Manager Look Like? 8 Signs

What Does A Well-Organized Manager Look Like? 8 Signs

With so much on our plates, it’s easy to overlook the importance of being well-organized. It is critical for managers to be well-organized as it unlocks productivity for them and their teams. A well-organized manager is crucial for any organization, and they’re able to handle tasks and keep everything moving forward effectively. In this article, we’ll be discussing the top eight attributes of a well-organized manager and how you can develop these skills. By following these tips, you’ll become a more efficient and effective manager and help your organization reach its goals. So, without wasting any more time, let’s understand what it means to be well-organized as a manager.
Table of Contents

What does it mean to be well-organized?

There are many skills that a manager needs to be successful, but one of the most important is organization skills. These skills help a manager keep track of everything happening within their organization. While this can be challenging when you’re doing the role for the first time, it becomes an essential part as you gain experience and deals with more things.  There are many different interpretations of what it means to be well-organized as a manager. However, a few key characteristics are common across most definitions.
  • First, well-organized managers can track what is happening in their department and across the company. They accurately understand their current goals and objectives and can identify potential problems before they become too large.
  • Secondly, well-organized managers can efficiently manage their time and resources. They can plan and execute tasks effectively and can adapt to changes quickly.
  • Lastly, well-organized managers are good communicators. They make sure that all communication is effective and efficient so that everyone knows what is happening and what needs to be done.

Five reasons why managers need to be organized well

Being well-organized is a road map for managers to be effective and more efficient. Being well-organized is highly important for managers as it allows them to:

1. Identify and solve problems quickly

One of the benefits of being well-organized is that it allows managers to identify and solve problems quickly. When everything is in its place, it is easy to see when something is not working and take corrective action. It helps managers proactively identify issues and causes rather than waiting for them to go wrong. Well-organized managers solve problems before they occur by having procedures and policies. Additionally, a well-organized workplace enables managers to be more efficient and effective in their work.

2. Avoid distractions

Being well-organized helps managers stay focused and be effective despite being bombarded with external stimuli such as emails, voicemail messages, meetings, or other distractions. When everything is in place as it needs to be at a glance or requires review only when necessary, thus leaving plenty of “headroom” for focus and productivity, the manager can do things quicker.

3. Stay on top of changes in the work environment

By organizing themselves well, managers can stay on top of the changes in their work environment. It is critical for a manager to adapt quickly and modify tasks depending on how other people are working, new technologies available, or any other change. Being well-organized can help here by keeping the workplace environment in check by including plans for the change. More importantly, being well organized gives managers a sense of control over their work as they can foresee changes before occurring. It also helps them plan to make decisions based on practical situations rather than react when needed. It allows them to proactively avoid loopholes amid the changes and be there to rectify them before they escalate.

4. Reduce chaos and ensure that all employees are following standardized procedures

Being well organized helps managers reduce chaos by ensuring that all employees follow standardized procedures. They can effectively distribute tasks and not just rely on a single employee to complete them. It reduces human errors, which could result in mistakes or oversights. When an employee knows what they need to do and the procedure they need to follow, mistakes and chaos become less. In addition, this will also allow them to monitor and provide feedback on the performance at regular intervals, which can help managers find out if any employees are slacking off from their work role or not meeting expectations.

5. Respond effectively when they face unexpected challenges or difficulties

Being well-organized is important when faced with unforeseen challenges. When normal work processes and routines are disrupted, a well-organized manager will be better able to respond and coordinate things to effectively manage difficult situations in their workplace. By having a system in place for dealing with unexpected events, managers can minimize what these events can cause.  Overall, a well-organized manager leads an efficient and successful team.
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The Top 8 attributes that make a manager Well-Organized

1. They have a plan, and they stick to it

The best way to achieve long-term goals is by having a well-thought plan and sticking to it throughout. Well-organized managers know what they want to achieve, and they have a clear strategy for how they are going to achieve it. They don’t waste time figuring things out as they go along. Instead, they have a plan that they follow through with, even if this means having to stop and start again. A well-organized manager can be more efficient and lead people through change, challenges, and unexpected problems by sticking to their plan. Unorganized: Starts the piece of work without having a plan and ends it by not knowing if they completed it successfully. Well-organized: Starts a piece of work with a well-thought plan for achieving specific goals and completing particular tasks. Dedicates the entire duration to the pursuit, and ends it by being done with all of it within the given timelines.

2. They can keep track of multiple tasks simultaneously

Well-organized managers have systems, spreadsheets, and processes that allow them to track their organization’s progress and multiple tasks simultaneously. Their systems help prevent them from losing focus and switching between tasks as they work, leading to efficient working. They have a system in place that prevents them from missing important information because all their messages are under simultaneous communication. It saves them from missing deadlines and disrupting the team. They do the scheduling of each task with enough time to avoid panic if a few parts of the plan fail. Unorganized: Keeps check on the progress of a few members but forgets to check on others. Well-organized: Keeps a check on all tasks under their jurisdiction.

3. Not let anything fall through the cracks

As well as being efficient, a well-organized manager needs to be on top of all issues that might concern themselves or their employees. Well-organized managers don’t let their team slip between the cracks. They make sure nothing falls through the gaps in their work schedule or communication with other departments within the organization. They do it by ensuring they do the work on time and communicating with the right person at all stages of progress. Not letting anything fall through automatically saves a manager from worrying much about the possibility of failure. That can help them avoid stress and focus on the following tasks at hand. They ensure that everything is done and checked through so they can get back to work with complete confidence, knowing nothing has fallen between the cracks in their system. Unorganized: Covers most of his tasks but forgets to send the follow up to a potential client who showed interest Organized: Checks everything and makes sure everything he needs to do is done on time and effectively.

4. They can prioritize their time and tasks effectively

Time management is a critical skill for all professionals. Well-organized managers can prioritize their time and tasks effectively, allowing them to be more productive and achieve better results. They do it by balancing their time between different jobs to do all the important ones first and get rid of everything else. These managers also repeat this cyclical activity multiple times a day by returning to each task when they have the extra minutes. Well-organized managers set time limits for tasks and break down larger projects into smaller tasks that they can complete in a shorter amount of time. They also use time tracking tools or apps to keep their time on various tasks under check. The final and essential thing they do to prioritize their time is that they learn to say no. They don’t overcommit themselves, and they have a buffer zone – just enough time to finish the remaining essential tasks. It helps managers save their valuable energy for more challenging or higher-priority tasks to perform at an optimal level. Unorganized: Takes too many tasks and responsibilities and ends up not fulfilling them effectively Well-organized: Gives time to the most critical responsibilities and tasks at first and only gives time to other things if left with some.

5. They communicate effectively with their team members

Good communication is key to any successful organization. A well-organized manager can effectively communicate with their team and relay the necessary information quickly and concisely. It ensures that everyone is on the same page, but it also builds trust and strengthens relationships within the team. When managers organize themselves well, they can effectively communicate their goals and expectations to their team, allowing for a more productive and cohesive work environment. By setting clear boundaries and expectations and maintaining an open line of communication, managers can help their teams achieve success. Unorganized: The manager is not clear about the team’s expectations, which leads to confusion and ineffectiveness in the team. Well-organized: they are completely clear about the expectations from the team and communicate them effectively to the team, which helps the teamwork towards it effectively.

6. They keep a clean workspace and desk

A cluttered desk is a cluttered mind, which is especially true for managers. Well-organized managers keep their workspace and desk clean and tidy, and they are therefore able to find anything they need quickly and efficiently. A good organization of the workspace can also help managers stay focused and work constantly. That is why organizing a clean and tidy desk is vital for managers. There are several ways in which they keep their desk neat and organized.
  • One way is that they have a specific place for everything
  • Another way is that they use storage containers and folders to keep their desk neat
  • They have a system where they label each drawer and file
  • They use dividers to organize their materials
  • Further, they keep a physical record of everything
  • And finally, they use a calendar or planner to keep track of what they need to do and when
Unorganized: Their desk is full of messy files and papers, so it takes them half an hour to find a file and a critical document when needed. Well-organized: Everything on their desk and workspace has its designated place and label, which reduces the time of finding anything to a few seconds.

7. They stay organized even on the go, using mobile technology to stay connected with the team, clients, and other stakeholders

Well-organized managers can stay connected with their team and clients even when they are away from the office or workspace. They also use these mobile apps to keep up with an array of other important information such as calendars, location data, critical files, and more so that they do not leave anything out. Doing this helps them stay on top of what is happening in the business, and it often allows them to make better decisions and find solutions even when away from their workspace. It also helps them create an effective work-life balance. Unorganized: Be entirely out of contact when going on a business trip. It can make the team lose track due to a lack of guidance and support. Organized: Be connected to the team and even joined meetings and discussions whenever needed. It helps the team to stay on track and continue the work effectively.

8. They know how to delegate tasks and responsibilities

The more responsibilities a manager takes on, the more it becomes difficult to organize themselves. Too much responsibility becomes overwhelming and stressful, making it difficult for managers to stay well-organized. A well-organized manager knows when to delegate tasks and responsibilities so that their team can be effective without them. A well-organized manager knows when to delegate duties and workload and set a timeline for deliverables. It helps them in remaining efficient and effective and avoiding exhaustion or burnout. Unorganized Has ten tasks and tries to do all ten by himself, ends up doing only four. Well-organized: Has ten tasks, gives 5 to the teammates with relevant skills, and completes all of them.

Conclusion

Being well-organized is essential for any manager, regardless of their role or position. It makes their job easier, but it also positively impacts the team by setting an example for them. It also ensures that they carry out critical tasks orderly and efficiently. As outlined in this blog post, there are five key reasons why being well-organized is important for managers, and we’ve included eight attributes that make a manager Well-Organized. We have also given examples of well-organized and inorganized managers to understand better. We believe that by developing these attributes, you as a manager can fulfill your goal of becoming well-organized, which will help you achieve greater efficiency in your role. You’ll be able to use different parts of your day better and will be able to deliver your best work forward. So, do you think you have what it takes to achieve this efficiency level? Why not give it a try?

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FAQs

What does it mean to organize as a manager?

Organizing is one of the essential functions of a manager. It includes preparing plans for achieving objectives, assigning and delegating tasks, and allocating the resources required for them.

How you can improve your organization skills as a manager?

The key to improving organizational skills as a team manager lies in being more strategic with your actions and planning ahead. You can also delegate work to ensure that overload does not trouble you.

What is the importance of being a well-organized manager?

Being well-organized as a manager is critical because the lack of organization can throw the entire team into chaos. It reduces clarity and productivity as there is no clear single source of information and supervision.

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9 Steps Ethical Managers Take In Their Teams

9 Steps Ethical Managers Take In Their Teams

Ever feel caught in a moral tug-of-war? The pressure to meet performance targets on one side, a nagging sense of “what’s right” on the other? Welcome to the world of ethical leadership, where navigating the gray areas between business goals and core values can be tricky. But fear not! Ethics aren’t some dusty rulebook reserved for corporate suits. In today’s competitive landscape, ethical leadership is the secret sauce that fosters trust, attracts top talent, and fuels long-term success. Intrigued? Then buckle up, because we’re about to break down eight essential tips that will transform you from a leader who meets quotas to a leader who inspires integrity. We’ll explore how to set clear ethical standards, empower your team to make good choices, and cultivate a workplace culture where doing the right thing is simply the way things are done. So, ditch the ethical confusion and get ready to lead with a clear conscience and a thriving team by your side! Let’s dive in!
Table of Contents

What does it mean to be Ethical? Why is it essential for Managers?

Being an ethical manager means understanding and abiding by ethical business principles. It refers to having ethical behavior and following ethical conduct. That involves treating people fairly, taking responsibility for your actions, and respecting the lives of others. It encompasses eight core principles of business ethics. Each of these principles comprises morality and is designed to help you build a strong foundation for ethical decision-making.

The eight ethical principles are:

  • Beneficial ownership and control
  • Honest financial reporting
  • Safeguarding the environment
  • Anti-corruption
  • Equal opportunity
  • Good corporate citizenship
  • Safe and healthy workplaces
  • And responsible use of technology
By adhering to these principles, you can help ensure that your company operates ethically and with the best interests of its employees and customers in mind. When it comes to being an ethical leader or manager, you should keep a few more things in mind. At its core, ethical management is about upholding the highest standards of business conduct and not about what’s in your interest. In a world where businesses are constantly under pressure to increase profits and reduce costs, it’s more important to focus on ethical practices that will help you build trust with your employees and customers. Ensuring safety, health, and environmental standards are always top priorities for ethical management. It’s because these issues can have a direct impact on employee morale. Automatically, it has an even bigger indirect impact on customers. Being ethical is one of the critical leadership skills required by managers to be effective in their roles. Ethical leadership or management is not only important from a moral standpoint, but it also has several practical benefits. For one, an ethical manager takes care not to break the rules. This attitude is critical for maintaining a good relationship with employees, as it instills trust. In addition to that, ethical managers are more likely to identify and solve problems early on, especially at times of moral dilemmas. It will improve the overall efficiency and decision-making of their teams. Last but not least, being an ethical manager can also help you build a strong reputation in the industry and attract top talent.
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9 tips for becoming an Ethical Manager

Always be honest and straightforward when discussing business decisions with team members

To become an ethical manager, you must always be honest and straightforward when discussing business decisions with team members. It will help build trust, transparency, and rapport. It will ensure that everyone is on the same page when making critical decisions. Further, it will also make it easier to point out any possible ethical issues in making decisions. All of that is essential for effective communication and teamwork. Honesty is also a necessary virtue for making ethical decisions, as it prevents any misunderstandings or disputes down the line that can lead to conflict. Being upfront can help your team stay motivated and focused on the task at hand and reach their goals promptly.

Encourage open communication among your team members

It is important to encourage open communication among your team members to become an ethical manager. It will also help build trust and foster a collaborative environment, which is essential for effective teamwork. You can identify and resolve any issues quickly, effectively, and ethically by working together. In addition, open communication also allows you to identify and address any unethical behavior before it can become a problem. By promoting open communication within your team, you can ensure that everyone is aware of the company’s values and standards and that they are followed.

Make sure all team members know and follow your company’s values

If you want to be an ethical manager, all team members must know and follow your company’s values. They should know what is expected of them when it comes to the company’s values. It’s also essential that everyone on your team understands why ethical decision-making is crucial for the company since it will help achieve the organization’s goals ethically and effectively. This way, they will be able to understand and comply with your policies and procedures and can ethically work towards a common goal. By setting clear expectations for everyone who works for your company, you can foster a workplace where collaboration and teamwork are emphasized. In addition, making sure that your values are known and understood will help create a positive corporate culture, which will benefit both the employees and the company.

Define what is ethical and what is unethical for your team and be proactive in preventing unethical behavior in your team

Ethical management is about creating an environment where everyone understands and adheres to the organization’s moral values. It encompasses creating an ethical culture, promoting moral values, putting suitable ethical systems, and managing employees accordingly. To become an ethical manager, you first need to define what is ethical and unethical for your team. You can do this by forming and circulating strict and ethical codes. It would help if you also were proactive in preventing unethical behavior in your team and taking disciplinary action when necessary. It is crucial to make your company’s ethics the driving force behind your employees’ decisions. Further, it will help you reach your goals more effectively and ethically. It can also help you create a sustainable, ethically sound culture for your team.

Take disciplinary action that is necessary when violations of expected behavior are observed

To become an ethical manager, it is your responsibility to take disciplinary action when you see someone violating the expected behavior. By doing so, you can help promote fairness and a healthy work environment and maintain a high level of morale among your team. By taking disciplinary action on the basis of ethical misconduct, ethical managers also send a clear message that they will not tolerate violates. Taking swift and decisive action will also inspire employees to act ethically and comply with workplace regulations. By following these simple tips, you can become an ethical manager and maintain a positive reputation in the eyes of your team.

Be prepared to deal with failure and use it constructively to strengthen the team

Becoming an ethical manager is not always easy, but it is worth it. To become an ethical manager, you will need to face failure head-on and making an extra effort to help your team succeed. It will require that you are resilient, have a strong work ethic, and prepare yourself to take on tough challenges. You will also help your team develop a strong work ethic and become more responsible and accountable for their actions. Through these challenging times, you can build solidarity and mutual respect within the team. It can ultimately make them more robust in the long run.

Cooperate fully with investigations into any allegations of misconduct by team members

One of the critical things you will need to do is cooperate fully with any investigations into allegations of the breach of code of conduct on any of your team members. By doing this, you can build credibility with your employees and protect yourself from any legal liabilities. This will protect your business, but it will also help you cultivate a positive work environment that is conducive to productivity and growth. It will also help you build a strong case against anyone who might try to undermine your authority or sabotage your work. By being proactive and following all the correct procedures, you can end any unethical behavior. You can then establish yourself as a trustworthy leader who cares for his team members. It will allow you to create a safer and more trust-based workplace for everyone involved. Further, it will create a positive image for the organization in the industry and in front of stakeholders.

Make decisions based on the best interests of your team and the organization, not yourself

Becoming an ethical manager is not only about being compassionate and fair. It is also about making decisions that are based on the best interests of your team and the organization. The best way to become an ethical manager is always to put the best interest of your team first. It means making fair and equitable decisions that will benefit everyone on your team. It can be challenging to put yourself in other people’s shoes. But it’s essential to be able to do so to become ethically sound. When making decisions, try to think about how they will impact your team. Will this decision help them grow and develop professionally? Will it make their job easier or more challenging? Further, Will they be able to succeed under these new conditions? If you cannot give adequate consideration to your team, you may have a problem with ethical decision-making. But if this is the case, try to go through different scenarios and come up with options that will still benefit everyone on your team.

Conclusion

Ditch the self-deprecation! Becoming an ethical manager isn’t about sheer willpower, it’s about building a strong moral compass for your leadership journey. The eight tips we explored are your roadmap to navigating ethical dilemmas and fostering a workplace culture built on trust and integrity. Think of it like this: you’re not just a manager, you’re a role model, setting the tone for your team’s ethical conduct. By prioritizing fairness, transparency, and accountability, you’ll not only retain top talent, but also cultivate a team that thrives on doing what’s right. Remember, ethical leadership isn’t a destination, it’s a continuous journey of growth and learning. So, embrace these tips, let your ethical compass guide the way, and watch your team soar to new heights of success, together. Now go forth and lead with integrity!

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FAQs

What is an example of an ethical manager?

An example of an ethical manager is one who listens to all their team members and guides them through ethical challenges.

Why should a manager be ethical?

Ethics give you the sound grounding on to base all your decisions and actions. Ethics are important for managers as they are the representatives of their teams and uphold their reputations.

What are the 7 principles of ethics?

The seven principles of ethics for managers are accountability, justice, nonmaleficence, autonomy, beneficence, fidelity, and veracity.

What are the role and functions of an ethical manager?

Ethical managers complete the functions of a manager while also ensuring that they are following the ethical framework of their team. They uphold the core values of their team though challenges,

5 Crucial Steps To Balancing Stakeholders As A Team Manager

5 Crucial Steps To Balancing Stakeholders As A Team Manager

Balancing Stakeholders can be a daunting task, but it can be much easier with the right approach and strategies in place. In this blog, we will be discussing the top 5 tips for balancing stakeholders effectively. By following these, you will be able to balance the demands and the expectations of stakeholders in the workplace. Additionally, you will be able to build trust and credibility with your stakeholders. Finally, you will be able to minimize conflict and achieve better outcomes for your organization. So, let’s start with understanding who the stakeholders are and what it means to balance them.
Table of Contents

Who are the Stakeholders?

Stakeholders are individuals, groups, or organizations with an interest or concern in an organization. They can be a shareholder, employee, customer, supplier, or community members. Managers should consider these stakeholders when making decisions about the business. Taking their issues, needs, and desires into consideration yields better results than leaving them out of the equation. Stakeholders in the workplace can be internal or external to the company:
  • Internal stakeholders are those who have a direct relationship with the company, such as shareholders, employees, and management
  • External stakeholders are those who have a less direct relationship, such as customers, suppliers, and members of the community

What does it mean by “Balancing Stakeholders” and why is it important?

Balancing stakeholders, also called stakeholder management, is a critical part of managing any business or any piece of work. It ensures that all individuals or groups with a vested interest in the company or the project have aligned interests. Balancing stakeholders in the workplace is an ongoing process of understanding and respecting the stakeholder’s expectations and requirements. It involves identifying who the stakeholders are and what they want. It also includes making sure that the interests of each stakeholder are mutually consistent and tracking how your efforts to balance these interests affect business performance. For any manager, balancing the needs of the stakeholders is essential for their own and team’s success. It is a significant part of the required interpersonal skills that managers need to be effective. It is also vital for a manager to ensure that all team members, agents of change, and stakeholders feel they have their needs, ideas, and morals represented in business decisions. If managers cannot balance these stakeholders well, it can lead them to various conflicts or issues within the organization. For example, if internal stakeholders’ needs are not met, employees may become disgruntled and leave. Similarly, if the requirements of external stakeholders are not met, customers may take their business elsewhere and give bad feedback about the company in the market. Therefore, managers should make sure to keep all stakeholders happy and balanced. By doing so, managers will create a good workplace and ensure the success of a project or the organization as a whole.

Who are the Key Stakeholders for a manager?

There are three key stakeholders in the workplace for a manager: higher management, Team members or employees, and customers. It is essential to consider the needs of all three when making decisions about the company.

1) Senior Management

For managers, an organization’s top management is one of the most critical stakeholders. The reason is quite simple – the success or failure of any organization depends mainly on the decisions taken by its top management. The top management is responsible for formulating and implementing the organization’s policies and strategies. It oversees the functioning of all the departments and ensures that they are working in tandem with the organization’s overall objectives. While they do that, it is the responsibility of managers to make sure that they flawlessly execute and deliver the plans designed by the senior management. This responsibility includes ensuring the communication of all the necessary information up the chain on time. It also includes managing and executing tasks that those in a higher position delegate to the managers.

2) Team Members

Team members are the most critical stakeholder for any manager. After all, it is the team members who will deliver on the team’s objectives. If managers do not align the team’s interests and needs in their decisions, the team’s success will always be in question. On the other hand, they also have a vested interest in the company’s success. They want job security, good pay, and opportunities for career advancement. Managing employees is vital because it can affect an organization’s overall morale. Good managers know how to balance employee needs with business objectives and not ignore them.

3) Customers

Last but not least, customers are a crucial stakeholder for managers. These could be internal or external customers depending on the job function. They want quality deliverables at a fair price and fixed timelines. Managers are responsible for making sure their teams deliver as per customer expectations. Managers need to know their customers well and keep up with changes in the market to provide the best possible service.

5 tips for Effectively Balancing Stakeholders

1) Ensure that you hear and represent everyone who is important to the success

To effectively balance the stakeholders in the workplace, managers need to hear and represent the voices of all the stakeholders. When stakeholders feel that their voices are being listened to, they are more likely to feel more attached to the company and invested in its success. For example: If customers get to know that the company is using their feedback to upgrade the products or services, it will motivate them to be loyal to the company. They will further recommend the company too. Similarly, suppose internal stakeholders like employees see that their suggestions are being heard and considered. In that case, they’ll be motivated to work been harder and bring even better ideas to the table for the betterment of the organization. To do this, managers can use various methods such as focus groups, surveys, and interviews.
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2) Make sure you are aware of all the stakeholders’ concerns and address them directly

Managers should also ensure that all stakeholders’ concerns are addressed directly. It can be done through one-on-one meetings and before any decision is taken. It will help managers be aware of different issues that can lead to conflict if not taken care of. For example: If investors or shareholders are concerned about how the company is using their money, managers should directly interact with them and give clarifications over whatever doubts they might have. It will further help managers be more in tune with what the stakeholders want and how they can ensure meeting them.

3) Make sure to inform all the stakeholders about progress and decisions

Managers should also inform all stakeholders about the progress and decisions that they make. When all stakeholders are informed about progress, it will make them feel involved and further motivate them to make an even better contribution in the coming times. It will encourage them to invest even more money, effort, and time in the business. Managers can do it using a regular report, memo, or email. Doing this will help managers build trust with their stakeholders, which will lead to better collaborative relationships in the future. It also allows them to address any potential concerns or suggestions that might come up from the stakeholders. Managers can use those suggestions to unlock even better results.

4) Be flexible in how you deal with different stakeholders

When you’re trying to balance different stakeholders, it’s essential to be flexible in dealing with them. You never know what kind of demands they might put on you, so it’s crucial to be able to roll with the punches. Some stakeholders might want more information than others, some might want to be more involved in the process, and others might like to be kept in the loop. It’s essential to be able to adapt to their needs and communicate with them in a way that makes them feel comfortable and informed. An excellent way to be more flexible in dealing with different stakeholders is first to try and understand their motivations. It would help if you also tried to figure out what is essential for them. You can then work towards finding common ground and compromising where necessary. Managers should always keep in mind that the ultimate goal is to achieve what is best for their organization, even sacrificing their personal preferences.

5) Delegate decision-making as much as possible

Whether they are investors, customers, or employees, your stakeholders all have a say in how the company is run. It is vital to delegate decision-making as much as possible to keep the peace. E.g., managers can leave it on employees to make small-scale decisions such as giving special discounts, handling customer complaints, etc. What is critical for managers is to provide their team members with a framework to make these decisions. It can be challenging to let go of this control. But, a manager needs to do so to create an environment of trust and inclusion. This way, everyone feels like they have a voice and contribute to the company’s success.

How to manage conflict between stakeholders?

The conflict between stakeholders is a common problem in many organizations. As a manager, it is essential to understand the sources of conflict and how to manage them. One common source of contention is the difference in goals, objectives, or power among stakeholders. When one stakeholder has more power than others, it can lead to conflict. E.g., the client wants the project deadline to be preponed by a week, which will cause two team members to cancel their planned leaves. Sounds familiar?  For a manager to effectively manage these conflicts, it is vital to have a process to address and resolve them. That process may include:
  • The first step in managing conflict is to identify the source of the problem
  • The second step is to understand the different motivations that drive each stakeholders. Once you know what each person wants, you can start to look for compromises that will satisfy everyone
  • After determining the root cause and motives, they can adress the conflict through open communication and negotiation
  • In some cases, it may be necessary to bring in a third party to mediate the dispute

Conclusion

As a manager, it is your task to balance the interests of multiple stakeholders. It cannot be easy. But with the right approach, you can lead to a positive outcome for all involved. This blog has outlined the critical stakeholders for a manager and how to balance them to achieve desired results effectively. We believe that if managers can follow all the tips we have listed in this blog, balancing stakeholders will become much easier for them.

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FAQs

What are stakeholder management skills?

The stakeholder management skills of a manager refer to a manager’s ability to balance the needs of the various stakeholders such as clients, customers, and team members who hold them responsible.

How to prioritize stakeholders?

The prioritization of stakeholders depends heavily on the team and its agenda. Typically, customers and clients are prioritized highest as satisfying their needs is the goal of every team.

How do you balance multiple stakeholders?

Balancing multiple stakeholders requires managers to understand the needs of all, negotiate with some, and ultimately arrive at a common minimum program which can satisfy the requirements of most of them.

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Transition To Becoming A Good Leader: Simple Steps for Managers

Transition To Becoming A Good Leader: 8 Simple Steps for Managers

As a manager, you take charge of the team and set priorities, provide guidance to each one of them, and keep hold of the team’s respect. As a leader, you have the same duties, but your main focus is putting forth your vision and ensuring that it becomes beyond everyone’s reach. No wonder most organizations have a say when it comes to choosing leaders! But, to become a good leader with distinct skills and abilities is not a coincidence. Many factors contribute to this big picture. Here are some ways in which managers can transition toward becoming brilliant leaders.
Table of Contents

What is leadership?

A typical definition of leadership Is “To create an environment in which people can perform their best and achieve the goals that have been set for them.” Leadership is a process of social influence that maximizes the efforts of others to achieve a goal. A leadership position is all about being able to set the right vision, following that through with enthusiasm, and being a service provider apart from garnering respect. Leadership at the workplace refers to the process of developing individual, group, and organizational effectiveness. Leadership at the workplace is a set of skills developed through emotional intelligence and social awareness. It enables effective processes for various functions such as: creating a vision, putting the plan into action, and achieving goals (business objectives). It builds upon one’s strengths and qualities to create excellence in achievement. But, being a leader is not enough, one needs to be a good leader for it to be effective. Good leadership proves effective in motivating people and encouraging creativity and innovation. It defines the actions of creating a better future instead of achieving immediate results by exhibiting values that fundamentally adapt to movements active in different ways at each stage. Good and strong leadership can be defined as “Seeing what is possible, so your staff members maximize their potential for achievement.” A good leader is also an effective leader as he/ she can choose to relate differently with the people who may have commonly felt but differ in approach.

Why becoming a good leader is important for a manager?

A manager is a person in charge of managing a team or an organization. It involves following up on projects’ performance and leading them to their optimal levels. This means that managers not only follow but also manage employees’ tasks. They cannot fully control their subordinates but can make sure they do not fall behind targets by becoming a good leader of them. Therefore a transition of a manager into a good leader is important for the betterment of the team. A manager who is good at leading their team will have an easier time achieving their business objectives. They have a better chance of effectively motivating their employees to work towards common goals. Additionally, a manager who is a good leader will be able to delegate tasks appropriately and provide feedback that is both constructive and timely. Further, by being a good leader, a manager can ensure that their team feels an understanding of the company culture. With a better grasp of what it means to be part of the organization, employees will also feel comfortable making contributions to its success. All these points show the need for the transition of a manager to a good leader. But, the question is how to start. The answer to that is as follows-

How to start your transition from a manager to a good leader

There are several steps that a manager should take to become a good leader. Those steps include

1) Visualize what kind of a leader you want to be.

To start with your transition from a manager to a good leader, you should first visualize what kind of a leader you want to be. For that, you should first have a role model in mind whom you admire. To pursue the task of becoming a leader like that role model, you should first find answers to these questions:
  • How has that person served as a good leader for their team?
  • What do the employees love most about this individual?
  • What makes that person stand out from the rest?
  • How does this individual go about encouraging their team members to grow and excel in their careers?
  • What makes them good leaders?
Once you have answered all these questions, you can try to incorporate all the gained information into forming your leadership style. Further, you can confirm with your team members if they like the changes to be sure that you are on the right path.

2) Assess your strengths and improvement areas

Once you know what kind of leader is supposed to be, it is time for the second step, i.e., assessing your strengths and improvement areas. Before trying to become a good leader, the manager should evaluate his or her strengths and improvement areas. By getting this self-awareness, managers can carve their strengths to fit the image of a good leader. They can also start working on their improvement areas to be completely prepared for becoming a good leader.

3) Adopt a good communication style in dealing with employees and clients

To become a good leader, you have to adhere to some best practices in communicating with employees, clients, and other stakeholders. To become a good leader, you should learn to communicate effectively. A strong communication style greatly increases your noticeability as well as influence on others. It also has a positive impact on employee engagement. A good communication style can also eliminate the risks of miscommunication which can lead to conflict. Furthermore, a good communication style also makes it easier for you to negotiate and influence other people as well as benefit from their skill sets. All these points together make adopting a good communication style a very crucial step for a manager towards becoming a good leader.

4) Design a leadership development plan

Along with a good communication style, managers should also design a plan to cover the main areas in which they need improvements. By having a plan in hand, they can be clear about what exactly they should go ahead with, which will make the transition easy and effective. By having a plan in hand, managers can also be saved from distractions from their goal of becoming great leaders.

5) Implement the plan and track results

Managers can now start implementing the plan they have designed in the previous step. By doing so, managers can start their journey towards their goal of becoming good leaders day by day. They should also strictly track the results of implementing this plan to figure out if the plan is taking them in the right direction. The best way to do that is to maintain a checklist in which you do update daily progress towards the plan.

6) Remain committed to your leadership plan

Managers should never go back on the path after having a leadership development plan in place. Doing so can be counterproductive and meaningless from the very start of their career. It will not allow them to get recognition as true leaders at work. Therefore, once you have designed and implemented a plan, you should stay focused and committed to the same.

7) Continuously improve yourself and your team

Managers always need to constantly improve and keep on bringing their teams up for them to become good leaders. They should identify the points or areas where they and their team can improve. Managers can use the same as an opportunity to make changes within themselves. That will allow them to stay committed to leadership development. Through continuous improvement, managers can also find new ways of doing things that may bring more efficiency to tasks.

8) Practice, practice, and practice

Managers should never stop practicing leadership. The practice of achieving goals and helping team members improve will allow them to become the best leader one day. This can be done through mediating and identifying the weak spots in themselves and their teams. It also includes applying strategies, especially when it comes to maintaining cohesion within various departments at work. Teamwork is what people who are good leaders understand very well. Through the continuous practice of leadership, a manager can not only become a good leader but can also become a better leader than that eventually. Other than these steps, there are also some core skills and traits that a manager should develop to become a good leader. those are as follows-

Core skills and traits to work on in your transition from manager to a good leader.

There are some core skills and traits which are necessary for managers to develop to become good leaders. Those are as follows-

1) Building a vision for yourself and the team

Good leaders can build a good vision for the team and build their brand. Developing this shape can ensure that they have something that people admire and always look forward to. Good leaders create a vision, articulate the vision, passionately own the vision and drive it to completion at all times. Therefore, to become a good leader, the manager should have this trait.

2) Basic traits of good leaders such as integrity, coaching, being democratic, empathy, and mutual respect

Good leaders are always honest with the people around them. Good leaders also can coach and guide their employees when needed. They allow and entertain ideas from all of their team employees or team members. They also always show empathy towards their team and maintain mutual respect. These traits will allow them to be seen as a great leader by the people they manage. Also, by having these traits, they can achieve greater efficiency in their team.

3) Develop big picture thinking

A good leader is someone that can see the big picture for any problems. They intend this ability to lead them into a role of competitive advantage in particular work and future market developments. They challenge not only out of their realm but that of competitive boundaries.

4) Building trust and collaboration

Good leaders can build trust in the first place by being approachable, trustworthy, and good listeners. They make sure that the employees can trust them with their ideas, thoughts, and feedback. They also make sure that employees do trust in their way of doing things and making decisions. This trust further makes it easy to build collaboration between you and your team. This collaboration is also important for becoming a good leader.

5) Making tough decisions

Good leaders will not only make sure good employees and team members but also win the trust of their professional competencies. They can lead by having the necessary leadership qualities. These include leadership qualities such as assertiveness ability, courage, resilience, commitment, etc. A manager who cannot take tough decisions can never be a good leader.

6) Dealing with conflict

Good leaders can deal well with conflict because they understand it and manage it correctly. They only maintain a functional organization. They do not allow their employees’ feelings of dislike or resentment in the corporate atmosphere. A manager who doesn’t know how to deal with conflicts can never become a good leader, and dealing with conflicts is an integral part of leadership.

7) Setting boundaries and managing expectations

A good leader ensures that there are clear boundaries that are not crossed. They know how to manage expectations and should avoid major surprises, which can lead to confusion in the workplace. They must also learn to say no, which is critical for being a strong leader so that you can focus on what is most important to your success.

8) Being a role model for the team in terms of skill and behavior

A good leader sets a great example for their team. They use her skills and experience to help their employees in any possible way. They do have their skills and behavior so right in the place that every individual looks up to them for inspiration. Therefore to become a good leader, you must first become the change you want to see in your team. To have a better understanding of what leadership skills and leadership qualities are important for managers, you should visit our blog Effective Leadership Skills: 10 Tips for Managers. The understanding of important steps, required core skills, and required traits will not be enough for managers to be successful in this transition. They will have to avoid several common pitfalls which may deviate them from becoming a good leader. We’ll cover these pitfalls in our next section.
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What are the common pitfalls that impact most managers in this transition

The journey to transition from being a manager to being a leader is not a simple one. Often managers fall into several pitfalls. Most often, these pitfalls are simple and can be avoided by being self-aware.
One of the most common pitfalls that managers fall into is assuming too much authority or not delegating enough.
Many managers assume that they can lead their team by doing all the work. So, instead of being more effective at teaching, planning, or motivating their employees, they assume too much authority and try to do everything by themselves. They do not delegate enough tasks to those who have the appropriate skill set. This will not just exhaust them but will also badly affect the efficiency of the tasks. It can also reflect that they do not trust their employees or team members with these tasks. That can badly affect their motivation.
Another common pitfall that managers fall for is failing to build team morale and motivation.
Poor morale and motivation decrease the productivity of your teams. Even such small things as not being able to participate in certain team activities will impact the majority of employees and lower their motivation level. Managers should always look for different ways of building team morale and motivation. They should come up with different and innovative ideas which make their team motivated to work effectively. Managers who cannot motivate their team members can never become good leaders.
Sometimes, managers are not being able to set priorities or manage resources effectively
Transitioning to becoming good leaders becomes difficult when managers cannot prioritize their team’s tasks effectively. If the priorities of the teams are not set properly and if the resources are not managed properly, it can make the teams lose coordination within. This lack of coordination would create confusion in Team Management, thus causing many repercussions inside the organization as well. By mismanagement of resources, managers can also come out to be biased, and a biased manager can never be a good leader.
Becoming inflexible or unable to change course when needed
Being unable to change course can be a roadblock for any leader. If managers are not flexible enough, they can miss many opportunities which could have helped them towards their goals. They also may face multiple problems or mishappenings which could have been avoided with some flexibility or slight changes in the course of action. An inflexible or rigid manager can never become a good leader.
Failing to take feedback constructively
When managers fail to take feedback constructively from their employees, they are also unable to become good leaders. Failing on the aspect of taking feedback proves extreme failure in one method of becoming a good leader. This can become a greater source of a roadblock than any other incompetence or biases shown by them towards their team. There may be many unpredictable problems that can emerge if the managers fail to accept constructive criticism provided by their team.

Conclusion

If you are a manager, there is no question that you have to be a good leader. The difference between being a good leader and a bad one is often determined by your skills and traits. We believe that if all managers can follow the listed steps and can develop the listed skills and traits together with avoiding the common pitfalls, nothing can be a roadblock to their transition from a manager to a good and successful leaders.

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5 Effective Ways To Always Meeting Deadlines As A Manager

5 Effective Ways To Always Meeting Deadlines As A Manager

Setting and meeting deadlines are important to keep people focused on a goal. Having freewheeling deadlines leads to re-working ideas and coming up with new ideas for which there is no time. If deadlines keep organizations functioning properly, then everyone’s working simultaneously on the completion of the target set, and enable effective time management. A successful manager is someone who sets and meets deadlines. As managers, you play a pivotal role in executing a business. You spend a significant amount of time planning and scheduling your work, keeping the team organized and motivated towards goals. But, as the saying goes, even a stopped clock is right twice a day. Because of this, managers cannot deliver everything that is expected of them. Don’t worry; there are ways to help you deliver better.
Table of Contents

What is a deadline?

A deadline is a time limit before which work must be completed. It is a time limit set on an expected outcome. It is the time when your work-related goals are expected to be completed and turned in. Meeting a deadline entails finishing and submitting your work by or before the time and date assigned to you. In business, it is the date on or before which some work must be completed to avoid potential losses, financial penalties, termination of employment, or similar consequences. On the other hand, successfully meeting deadlines can bring perks of many kinds both for the management and employees. An example of a deadline for better understanding is as follows – The sales manager should email the proposal to the prospect by Friday EOD. Here, as a time limit (Friday EOD) is set on an expected outcome (sales proposal), it can be called a deadline.

Importance of deadlines

Deadlines are necessary for managers to establish a sense of urgency, which tends to motivate employees and raise performance. It helps in developing good teamwork between employees and their co-workers and leads to better productivity. Deadlines can be extremely motivating, as they let us know when we’re on the right track. Deadlines also help us to prioritize our work and give an end-goal for our efforts. Having specific deadlines saves a lot of your time which you may waste on smaller goals that are not much important. Deadlines are important because it’s always good to have a goal in mind. Deadlines help us to make sure that what we’re doing is relevant and in line with what we want to accomplish. Distributing your final goals into smaller pieces of specific and achievable deadlines will make you more efficient. The chances of you achieving those goals will also rise. Deadlines can also help both managers and employees to avoid distractions from their duties.
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5 steps to effectively set deadlines for your team

It’s important to set deadlines for your team, but it’s crucial to do this the right way. You can’t just set a deadline and expect people to meet it. That will only cause resentment, and eventually, people will start slacking off or quitting. Here are some ways by which you can be effective in setting deadlines for your team.

1) Set deadlines that are realistic

The first thing that you need to bear in mind is the realism of deadlines. It’s kind of important because if your deadline turns out unrealistic and it’s no longer achievable. There would then be a sense of failure involved. You should aim for realistic deadlines so they are still attainable by the team. But, not necessarily as easy that they lose their challenging factor. These deadlines should not just be realistic but should also be involved in the process and should lead towards the common goal.

2) Give Enough time for meeting deadlines

It’s really important to give your team enough time to be able to meet the deadline. A very tight deadline with a very restricted timeline is lesser likely to be met. You need to make sure that you’re setting them early enough that people have time to meet them. Giving each person some extra time that they can use for their other smaller tasks, duties and personal commitments will have a great impact on meeting deadlines. Then, everyone will know what is required of them when it comes down to work. You could even remind everybody about how long does their task usually takes. This will also help employees with ineffective time management.

3) Be clear about the deadlines

If you want to set a clear deadline, then everyone must know what they have to do. They should also know who should be doing what and when. The last thing which would help people meet their deadline or achieve the goal of your team is definite visibility on time management. This can include allocating very specific roles for each person so that they understand clearly your expectations from them.

4) Involve your team in the process of setting deadlines

The next step is to involve your team in setting deadlines as much as possible. This can also include tasks you provide them with so that they know exactly what is required of them. When this happens, then it motivates people and helps strengthen their connection because when someone excels at something, others notice and appreciate their work achievements more than ever before. Also, involving your team in the process will allow them to raise questions and pinpoint problems in the deadlines. It can help managers filter out unrealistic and unachievable ones. This will make the process more effective.

5) Keep Continuous Communication

One of the things that you need to do for your team to understand deadlines is keeping continuous communication. You should constantly let everyone know when there are changes and updates about the deadline. This way, they will not only be aware of the deadline but also what needs to happen for them to meet it. Continuous communication about the deadlines will also avoid procrastination in putting efforts to meet them. While understanding the importance of deadlines and how to effectively set deadlines for your team, managers should also understand how they can meet these deadlines. That goes as follows-

Tips for meeting deadlines as a manager

1. Make sure you are well organized and have a clear outline of what you want to accomplish

Ensure that you are well-organized and set specific objectives clearly in mind and write them down. When you are going to take on the tasks or projects, then look at what they entail exactly. You should understand which things need certain attention and which ones can be delayed for later. By defining your goals upfront, weeding out those that are not realistic will be easy as well.

2. Allocate resources necessary for meeting deadlines

After you set the deadlines for your team, you should also make sure that your team has all the required resources for meeting those deadlines. Without necessary resources, completion of deadlines you have set will be difficult. You should take into consideration what your team may not possess or lack. Thus taking this in mind when setting their objectives and timelines for accomplishing their goals.

3. Stay flexible and don’t be afraid to change your plan if things go wrong before meeting deadlines

When you have set a deadline for your team, it comes with certain expectations and goals. However, things may not go according to plan which would lead to changing the plan completely. You should keep in mind that some tasks or responsibilities can be shifted to something else around the office or may just change if there is an issue somewhere else within your organization. These shiftings and changes should be done in a manner that leads to meeting the deadline.

4. Keep a track of the progress towards meeting deadlines

When you have set up a deadline for your team, you should keep track of the implementation of some tasks. A checklist to track every step taken towards meeting the deadline can be of some extra help. Keep in mind that communication and awareness are vital at any given time during these interactions when implementing processes on different levels. If there are many changes required after the initial phase then keeping track will make it easier for both sides to stay aware of what’s going on. It makes things come across as credible because everyone has facts to hand over. This can also help to resolve issues regarding the process.

5. Be proactive in searching for solutions to any problems that may arise

When you have set one or more deadlines for your team, this allows them to deliver outputs concerning planned activities of their tasks. However, if any unexpected problem occurs then it could disrupt some parts of these works and cause a downfall in other areas as well. At such a time when there is an issue, you should be proactive in searching for possible solutions. These solutions should be completely compatible and strong enough to withstand other issues that might arise out of unforeseen circumstances.

6. Persevere – even when the going gets tough!

You should always be prepared for any downside or the possibility of anything. It can be a missed deadline or a complete failure in time management. It may involve a lot of positive things as well. When your team is not willing to incorporate these principles they might never put up efficiency in meeting deadlines if faced with any issues. You must make sure that your team doesn’t falter by such events and firmly tackle situations when there is a need to do so. Even though it will probably seem like you are going through rough times, you should always push yourself and your team towards the work of meeting deadlines. This is just the reality that you will have to cope with as a manager. And, if you fail, just learn to recover from it and come back stronger.

Benefits of Meeting deadlines without fail

These are some benefits you’ll achieve as a manager if you and your team can meet the deadlines
  1. You will demonstrate your authority as a manager by showing that you had the right expectations from your team
  2. It will show the commitment of your team to ensuring that all tasks are completed on time, which leads to increased efficiency in their work overall
  3. This can also lead to better coordination between team members with regards to sharing information and resources needed for each task, leading to improved productivity in the end as well
  4. Finally, by setting a deadline and then successfully meeting it, you can inspire your team to do the same in the future – which is always a positive outcome!

Conclusion

The importance of deadlines cannot be understated. If you don’t set them, your team will never know when they are expected to deliver a certain task or deliver it on time. Deadlines are the lifeblood of any business and must be adhered to. Managers need to learn how to effectively set deadlines and what to do to meet them. Then their team members can meet them on time without much difficulty. We believe that if managers can adapt the tips given above over setting and meeting deadlines, it’s highly likely for them to meet their deadlines and unlock the mentioned benefits.

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FAQs

Which skills are required for meeting deadlines?

The key skills needed for always meeting your deadlines are effective time management and goal-setting habits.

How to handle the pressure of deadlines?

A few ways to beat the pressure of tight deadlines as a manager are: – Delegate tasks across the team – Create good goal-setting frameworks – Avoid distractions at work

Can deadlines motivate a manager?

You can use deadlines as a motivational tool. With the deadline in sight, it becomes easier to keep moving toward a short-term objective which develops your vision.

What are the challenges in meeting the deadlines?

Meeting deadlines can be difficult if there are too many of them and it confuses the team. Setting the wrong deadlines which overburden the team also poses a challenge.

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Setting Smart Goals As A Team Manager (Examples & Tips)

Setting Smart Goals As A Team Manager (Examples & Tips)

Many managers are finding success in achieving their goals by setting SMART goals. However, many fail to make them a reality by missing important information and guidance along the way. This blog aims to give a simple method to all managers to make their smart goals a reality. We will start by explaining what smart goals are and provide seven practical tips for managers to set smart goals for their teams. We will further give tips on smart goal setting along with plenty of smart goals examples for work.
Table of Contents

What are smart goals?

The SMART goal-setting style is one of the most popular goal-setting frameworks managers use globally. Goal-setting is essential for team managers to achieve professional targets promptly. However, setting poor goals can leave managers feeling dissatisfied and burnt out. SMART goals put forth guidelines for setting goals that work for you and your team! The SMART goal-setting technique calls for improved goal-setting practices, which make acting towards those goals easier. The acronym SMART stands for specific, measurable, achievable, realistic, and timely. These five words form the fundamental tenets of the goal-setting habits used by great managers. In the following sections, we will understand these qualities of smart goals in greater detail with smart goal examples for work that managers can use.

Specific

The first principle of the smart goal-setting framework, denoted by the letter S stands for “specific.” Accordingly, the goal should be extremely clear. Everyone involved in the goal-setting process should be able to understand it without confusion. For instance, if the manager is setting goals for the entire team, they should explain the ideas behind them and the process of achieving them in substantial detail so that the team is updated and motivated. The goals you set should be so specific and should have such clarity that they leave no room for misinterpretations and going off track. A specific goal comes with a specific action plan to pursue, making it easier for an employee to carry it out. Smart goal – We will target the age group of 15 to 30 years for our new product. Non-smart goal – We will be targeting young people for our new product. More such specific goals examples for managers are listed below:
  • Specific goal examples for managers #1: Increase customer satisfaction ratings by 15% within the next quarter by implementing a new feedback system.
  • Specific goal examples for managers #2: Reduce employee turnover by 25% within the next year by improving communication and recognition efforts.
  • Specific goal examples for managers #3: Complete a leadership training program within the next six months to improve management skills and become a better leader.
  • Specific goal examples for managers #4: Increase team productivity by 20% within the next quarter by implementing a new project management tool and establishing clear goals.
  • Specific goal examples for managers #5: Reduce workplace accidents by 50% within the next year by implementing a new safety training program and enforcing safety procedures.
These goals are specific because they clearly specify what needs to be done, attach it to a particular timeframe, and further inform the team of the specific actions required to achieve those goals. 

Measurable

The second principle of the smart goal-setting framework, denoted by the letter M, provides that goals should be measurable. You cannot measure an unknown quantity with success; goals need concrete targets and objectives that can be counted on. Furthermore, the outcome of a plan can only be measured along the journey and ultimately after its completion. Therefore, we need a method for measuring progress that is definite and consistent. The goal must be measurable through clear, predetermined means before it is put in place or after completion. In short- A measurement system for Smart Goals must include ways of tracking results so you know how close people are to achieving these specific goals. By having a measurable goal, employees can monitor their progress and adjust properly. Smart goal – Every member of the marketing department should increase social media following by 5%. Non-smart goal – Each team member of the social media team should make a good number of posts each day. More measurable goal examples for managers are listed below:
  • Measurable goal examples for managers #1: Increase website traffic by 25% in the next quarter.
  • Measurable goal examples for managers #2: Reduce customer wait time by 50% within the next month.
  • Measurable goal examples for managers #3: Increase social media engagement by 20% within the next six months by posting daily updates and responding to comments.
  • Measurable goal examples for managers #4: Increase sales revenue by $100,000 within the next year by expanding into new markets.
  • Measurable goal examples for managers #5: Reduce production defects by 15% within the next quarter by implementing a new quality control process.
These goals are measurable because the items are trackable. They can be quantified and measured using quality control metrics. The numbers provide a clear target to aim for and set milestones in between.

Achievable

The third fundamental principle outlined under the smart goal-setting framework, identified by the letter A, calls for achievable or attainable goals. Goals can often challenge the individuals aspiring toward them, but they should not be set out of their reach. Setting unrealistic goals does more harm than good. Managers should know the capabilities of their employees and the systems they have deployed in their team. They should then incorporate that information to set goals that can be challenging for their employees’ professional development but should be achievable. They should be within the intensity of their employees’ capabilities and the team’s needs. How to know your team better? Check out one-on-one meetings! Smart goal– Person A (a new business development executive) should call and send personalized emails to 10 leads per day this quarter. Person B (an experienced business development executive) should call and send customized emails to 25 leads per day this quarter. Non-smart goal – Every business development executive should call and send personalized emails 100 leads per day. A few more examples of achievable goals for work are listed below:
  • Achievable goals examples for managers #1: Increase email newsletter subscribers by 500 within the next three months by optimizing signup forms and offering incentives.
  • Achievable goals examples for managers #2: Reduce customer complaints by 20% within the next six months by improving product quality and customer service.
  • Achievable goals examples for managers #3: Increase employee satisfaction ratings by 10% within the next year by implementing a new wellness program and providing more opportunities for professional development.
  • Achievable goals examples for managers #4: Increase monthly website revenue by 15% within the next six months by optimizing ad placements and improving website user experience.
  • Achievable goals examples for managers #5: Reduce response time to customer inquiries by 50% within the next quarter by implementing a new customer support ticketing system and providing additional training to support staff.
These goals are achievable because they set realistic targets that can be reached within a reasonable timeframe through specific actions.

Realistic

The fourth principle of the smart goal-setting framework, denoted by the letter R, calls for realistic goals. Goals need to be in line with the surrounding environment. You should not set unrealistic goals but make them much more challenging while still being realistic if you want to overcome your limits. The goals should reflect the reality of your business’s current standing. Setting up unrealistic goals will demotivate your employees when they are not achieved. They may even deviate you from attaining the deserved strategic success by taking you and your team in the wrong direction. It doesn’t mean the goals should not be stretched to push the team’s and individuals’ capabilities. Smart goal – We should jump from 10% to 15% of the market share by the end of the quarter. Non-smart goal – We should jump from 10% to 50% of the market share by the end of the quarter. More such realistic goals examples for managers are listed below: 
  • Realistic goals examples for managers #1: Launch a new product line within the next six months, targeting a new customer segment with a clear value proposition.
  • Realistic goals examples for managers #2: Increase employee productivity by 10% within the next quarter by implementing a new task management system and providing additional training and support.
  • Realistic goals examples for managers #3: Expand into two new geographic markets within the next year by conducting market research, building partnerships, and establishing a local presence.
  • Realistic goals examples for managers #4: Improve customer retention rate by 15% within the next six months by improving customer service and offering loyalty rewards.
  • Realistic goals examples for managers #5: Reduce operating costs by 10% within the next year by optimizing supply chain management, reducing waste, and improving efficiency.
These goals are realistic because they account for the team’s environment and the capabilities of the team members. Accordingly, it sets reasonable targets and a timeframe for achieving these goals through particular actions.

Timely

The last principle of the smart goal-setting framework calls for timely goals. The goal needs to have a Target Date. You cannot let a plan drift away and do nothing. If you make an achievable goal, drive it towards your Target Date. Managers should make sure that the goals they set are strictly time-bound. It will make it clear to the employees how much time they have to achieve the desired goals. Smart goal – Business analysts should submit the growth reports by Tuesday EOD. Non-smart goal – Business analysts should submit growth reports ASAP. Some more examples of timely goals for managers are listed below:
  • Timely goals examples for managers #1: Launch a new website within the next two months, with all content and functionality completed and tested.
  • Timely goals examples for managers #2: Complete a team-wide review of leadership skills with Risely’s free assessment within the next four weeks, providing feedback and actionable recommendations to all managers.
  • Timely goals examples for managers #3: Increase social media advertising spend by 20% within the next month to take advantage of a seasonal marketing opportunity.
  • Timely goals examples for managers #4: Launch a new product within the next six months, with all necessary testing, packaging, and marketing materials completed.
  • Timely goals examples for managers #5: Complete a company-wide diversity and inclusion training program within the next quarter, with all employees participating and completing required assessments.
These goals are timely because they define a reasonable timeframe to ensure the completion of tasks when the team needs them. 

How To Write Smart Goals? 7 Essential Tips On Setting Smarter Goals

1. Establish a goal-setting process with your team

Smart goals are something you’ll always have to create and track, so a managers’ first step should be to implement a goal-setting process that ensures your team is all on the same page. This can ensure that everyone is on the same page, feeling safe and seeing a common goal. A team will always be able to communicate better if they understand how things progress together. By making your staff aware of this process you’ll all get there faster! The smart goal-setting process must be meaningful to each person on the team for individual and team goals. it should cater to the objectives to work, and an employee must buy into it. This method ensures that the employee and manager both understand the goal. This method will also have a positive impact on employee engagement as employees will feel involved in team processes.

2. Identify personal and professional drivers for success

Personal drives are what motivate you. They are the difference between going from 50% motivation to 100%. These can include things such as security, job satisfaction, and stability in your job. This will change over time depending on their needs for personal success. The professional drivers will include transparency of goals, soft skills, etc. These will also change over time based on their tasks, profession, and role. They should be included in the goal process for alignment with employee objectives either personal or professional goals. These drivers can be unique for different managers and identifying them will prove to be highly effective for the process of smart goal-setting.

3. Brainstorm potential smart goals that align with your personal and professional drivers of success

After identifying these drivers, managers can incorporate them into the smart goals and incentives of their employees. That will ultimately make goal-setting much more efficient. The goals and incentives should be able to foster the desired results that lead you in the direction of your personal and professional drivers of success. Managers should identify these potential goals and ask their employees for their input about the ones that will result in success for them either personally or professionally. Externally, employees will notice a sense of surprise and fulfillment that drives the success for their personal and professional purposes. Employees tend to feel motivated about doing more tasks that help them achieve success in every area including family, job security, or any of their own goals. The ultimate goal is making employees thrive as professionals by satisfying both external demands like work goals while also realizing inner desires such as achieving financial progress or becoming self-sufficient outside of your job role.

4. Make sure your smart goals are attainable

Make sure that your goals are realistic and measurable. Don’t expect your employees to stay motivated by setting lofty goals that are hard to achieve with unrealistic expectations. Set realistic, attainable, and measurable goals. Make sure that people have a chance to achieve what they make their mind up about. For example, if you’re aiming for more in your career and wanting to manage more employees, break goals down by month and year so it becomes attainable step-by-step. Attainability is extremely important when establishing personal or professional objectives or employee goals because it removes the possibility of failing up to a great extent. Job requirements should not exceed an employee’s capabilities nor cannot get any easier than what they have in their skill set currently.

5. Make sure all the smart goals have a specific deadline, metric, or target employees to ensure accountability & motivation

When setting goals, make sure that each goal is clearly defined. Goals need to have specific details about deadlines, means by which actual results are gauged (metrics/Targets), and how the objectives will benefit everyone involved in reaching it regardless of their particular roles or positions within a company. The clearer you can be about the deadlines, metrics, and target employees, the greater chance people have in achieving the targets laid out by your goals and objectives. If you are not clear enough with what the goal is when they start, it may put the fear of failure in them which might slow down their progress as a whole. Clarity on deadlines can help employees in time management. Clarity on metrics will help employees in understanding on what basis will their performance reviews be done. Similarly clarity on target employees will clear which of the employees are targeted for the specific goal.

6. Always assess opportunities that come up along the way

Another plus point of smart goal-setting is that you can change or upgrade your goals when new opportunities arise. Continue to assess opportunities that come up with regards to reaching your goal. It might be a great plan if something unexpected happens and you can take advantage of it. You may be able to create different goals that may lead to better outcomes. What you should understand is that even if your specific goal was not achieved, it does not mean your overall objectives for the company are also defeated.

7. Make sure goals remain realistic in order from priority

Make sure, though the Smart Goals are considered to be detailed and urgent, they still retain realistic priorities. They must not make impossible assumptions that will turn out to be another goal that doesn’t stand a chance of being achieved if it is unrealistic in any way. Don’t overestimate your goals but make sure you don’t underestimate them as well! Usually at first when individuals set smart goals they often can feel overwhelmed by where to start, what to focus on, or how much time will it take? The extension in between smart and old school timelines can seem painstakingly slow if you’re not careful.
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How To Set Smart Goals At Work?

Setting smart goals will help you perform optimally, but achieving them is another matter. All these smart goals have great potential to bring great success to your team and prove your effective leadership. But all these benefits will come up only if you can achieve these goals in the first place. Therefore we have these tips for you to make sure that you achieve these goals effectively.

> Create an Action Plan to achieve your smart goals

Many employees are confused because they don’t have a clear plan on how to achieve their goals. However, there is no doubt that without action plans you can’t get anywhere close to your goal. Action planning will help them in getting closer and more focused on their personal goals and that of their teams. They will be able to create a roadmap of all the key steps required for them to clarify their goals. Therefore, managers after setting smart goals should also create an action plan for their employees to achieve them.

> Revisit your goal-setting process regularly to ensure that you are staying on track & adapting as needed

Review your goals once a quarter. You should be thinking about how you see yourself or the company compared to these goals and what have you done so far as well. Reviewing your progress helps you make adjustments and it also gives you a chance to appreciate what has worked as well as identify places where there is room for improvement. You should also update your goals whenever information & research on the market changes. Check what other people, companies, or private sector projects are doing and make sure you give yourself a competitive edge. Make sure you do nothing that undermines your ability to achieve these goals. So, be cautious while making decisions and always remember the end goal.

> Stay positive, focused, and committed

Keeping an optimistic attitude should drive you during the journey of achieving your smart goals. If your goals are too ambitious and unrealistic, it can harm your whole team performance badly as we mentioned above. A team needs a strong leader and positive workplace environment to realize their purpose at work. This will also have a positive impact on employee morale and save them from burnout.

> Delegating effectively and communicating expectations as clearly as possible

Managers can achieve more goals by delegating additional tasks to their teams. Extending the work to your team members not only cuts down the workload that you might have but also helps them understand what’s expected of them and why it is important for everybody involved. Your team should feel assured in a sense as they know exactly where they stand with respect to this task or responsibility, and they should also deliver with pride. Every team member has a role to play in the team. They have to be responsible for their goal achievement too. Therefore it is highly important for managers to effectively communicate the expectations and action plans of employees to them. A leader keeps reminding the members that it is their task and every individual plays an important part in the team.

> Encouraging them to give constructive feedback in order not to let performance slip

Unreliable employees are the biggest headache of a manager. These kinds of people cause everything to get messed up because they do not take feedback appropriately. Their performance then goes down significantly. You have to motivate your team members that without proper constructive feedback there’s no way they can give best-in-class output or perform at such high levels as expected by them. To be sure on this point, it is better for managers to collect different types of feedback from their team and share it with them. This also helps in taking care of any possible conflicts between employees or getting things on track before these begin to take place.

> Running meetings effectively

A manager should run effective meetings so that they make all employee members more vigilant when needing to put things into action. These meetings can help employees in achieving desired results against time frames as suggested by their respective managers. Alternatively, having an effective meeting will also help members know about upcoming updates which then helps them in their work. it is highly important for employees to be updated on progress and time frames. It helps them evaluate their input over a period of time and they can then change it according to the shortcomings if any.

Conclusion

Smart goals are goals that are attainable, measurable, and specific. They should be realistic and achievable, but at the same time, they should also be challenging. Smart goals must have a deadline so that you can measure your progress. Smart goals require an ongoing commitment from everyone involved in the goal. It means that they cannot be achieved overnight or by any one person. It is a manager’s responsibility to set goals for their team and only they are responsible to make their team achieve those goals. Setting smart goals for your team can evidently increase your chance to achieve strategic success. So, without further ado, start smart goal-setting today.

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