The four levels of classifying tasks in order of priority are decided based on their need and role. Accordingly, the tasks are identified and grouped into four categories as follows: – important – urgent – important & urgent – none of the above, least on priority
The three Ds of prioritization that make time management simpler for managers are – do, defer, and delegate. You can either do a task immediately or defer it to a more suitable time if it is not urgent. Otherwise, you can delegate the task to your team and guide them in achieving the desired result.
The prioritization skills of a manager help them identify tasks and bucket them into those needing immediate attention and others you can do later. Effective prioritization helps managers become productive by saving and efficiently allocating time for necessary tasks while other jobs are distributed in the team.
This simple question is where prioritization begins! The tasks which you can term both important and urgent should become your first priority – often, these are the tasks that are crucial for results, and slight delays and inefficiencies can hurt severely. You can shift tasks you can do later or by someone else on the team.